Official UK procurement notice
Film Scanner and Digitisation System
Authority: National Library of Scotland
What is being bought
Published requirement descriptionThe National Library of Scotland (‘the Library’) is looking for a suitably qualified, experienced and knowledgeable Supplier to supply, deliver, install, support and maintain a film scanner able to create digital copies of original films in 16mm, standard 8mm, super 8mm and 9.5mm film gauges. We also request an option for 35mm film gauges.
The equipment must demonstrate the ability to handle film gently, including where due to age and condition the film is warped, brittle, or where perforations are damaged.
The system must be able to handle capture and synchronisation of optical and magnetic sound with film.
It is anticipated that one (1) film scanner and supporting software and hardware as required will be purchased following successful award of the contract.
The digitisation system will be operated at the Library’s Kelvin Hall premises in Glasgow.
CPV: Imaging and archiving system · Motion picture and video services
The lotProcurement structure
single lot · value publishedLot #1This is an open procurement with 70% weighting on Quality and 30% on PriceRenewalPublished value£150,000
This is an open procurement with 70% weighting on Quality and 30% on Price. The three highest scoring compliant Tenderers (plus any Tenderers scoring within 2 score points of the third highest scoring Tenderer) will be required to host a demonstration visit to allow the Evaluation Panel to assess the proposed solution in operation. All demonstration visits will be required to take place within the UK or Ireland, and should take no longer than 2 hours.
Findings from the demonstrations will be used to verify the written responses and will form part of the overall Quality score. Scores from written responses may be adjusted accordingly where applicable.
The winning Tenderer's solution must be able to be installed and fully operational before 31 March 2027.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Technical Properties: 70
- Operational Ergonomics and Safety: 10
- Delivery and Installation: 10
- Support and Maintenance: 5
- Fair Work First: 5
- price: 30
Published award criteria (6)
- Technical Properties: 70
- Operational Ergonomics and Safety: 10
- Delivery and Installation: 10
- Support and Maintenance: 5
- Fair Work First: 5
- Price: 30
- Suitability
The relevant selection criteria will be included in the SPD module.
- Technical & professional ability
The relevant selection criteria will be included in the SPD module.
- Price carries 30 of 130 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 May 2026, 15:57 BST
- Last source update
- 17 Jul 2026, 09:51 BST
- Award evaluation window
- 17 Aug 2026 – …
- Authority reference
2026.27.005- FTS notice number
2026/S 000-067528- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06a1ffFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=837325. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:837325) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=837325
How it was run
Official notice- Submission deadline
- 17 Aug 2026, 11:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 17 Aug 2026, 12:00 BST
Timeline
15 Jul 2026 → 16 Oct 2026 · 5 dates- Next notice expected99 days ago15 Jul 2026, 00:00 BST
- Notice published97 days ago17 Jul 2026, 09:51 BST
- Submission deadline66 days ago17 Aug 2026, 11:00 BST
- Bids opened66 days ago17 Aug 2026, 12:00 BST
- Contract starts6 days ago16 Oct 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 17 Jul 2026- Published value updated to £150,00017 Jul 2026, 09:51 BSTwas £100,000
- Status changed to active17 Jul 2026, 09:51 BST
- Procurement method changed17 Jul 2026, 09:51 BST
- Deadline published: 17 Aug 2026, 11:00 BST17 Jul 2026, 09:51 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria