Official UK procurement notice
Children Case Management Solution Framework
Authority: Westminster City Council (Local council)·Consortium: 3 public authorities
What is being bought4 lots · detail below
Published requirement descriptionThis framework will allow Children's Social Care to procure the Case management as and when needed. At the heart of this implementation is a fundamental outcome: putting children and families at the heart of the design and supporting them in the most effective way. This is a revolution in case management, moving it from being an administrative tool to taking the role of an enabler of best practice within social work delivery.
Bi-borough Children's Services are also keen to collaborate and jointly design a new approach to case management this exercise will enable potential suppliers to co create the end solution with Bi borough and develop a unique and innovative product for the benefit of the market as whole.
CPV: Compliance software package · Development software development services · Health and social work services · Software development services utilities · Software integration consultancy services · Software package and information systems · Software programming and consultancy services · Universal Mobile Telephone System (UMTS) services · Welfare services for children and young people
How this framework works
From the published notice- Places
- up to 4 suppliers · 4 bids on the busiest of 3 lots (1.0 per place) · 2 appointed
Lots and requirements (4)Procurement structure
4 lots · no lot values publishedLot #1Core CMS Software SolutionAwardedRenewal
The following Service areas are intended to be covered:
CareLeavers
Case Notes and Events
MASH
Missing Children
Early Help
Emergency Duty Team
Family Collaboration Functionality (see Lot 4)
Referrals
CIN - CP
Fostering & Adoption
Finance
LAC
Short Breaks
Disable Children’s Service
Lot #2Mobile workingRenewal
Our ambitions for this Lot are:
- Making as much of the functionality in Lot 1 available to practitioners on the move, this could be through app based technology or equally mobile connectivity back to the core case management system.
- We would look to encourage suppliers bidding for Lot 1 to also consider bidding for this Lot where their product can support the requirements.
- If achievable the provision of off-line records should also be available, for where there isn’t an available network connection.
The detailed requirements are defined within the Lot 2 – Mobile Working Functional Requirements and Lot 2 - Mobile Working Non-functional Requirements documents of this procurement.
Lot #3Third Party Collaboration SolutionAwardedRenewal
Our ambitions for this Lot are:
Enabling 2-way collaboration with 3rd parties.
Lot #4Family Collaboration SolutionAwardedRenewal
Our ambitions for this Lot are:
- Use the best of technology to collaborate directly with families and enable this collaboration to support our provision of care. This should also enable a family story style view of records.
- The solution should build on the extensive use of technology by children and young people.
- Enable transparent and appropriate interaction with records so that children and families can help influence, understand and be part of their own journey.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Listed in the Instruction to tender.
- “Children Case Management Solution Framework” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 4 Jan 2021, 23:08 GMT
- Last source update
- 28 Sept 2022, 10:40 BST
- Award evaluation window
- 14 May 2021 – …
- FTS notice number
2022/S 000-027137- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02878cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: To register an expression of Interest go via the E-procurement portal CapitalESourcing; https://www.capitalesourcing.com Or browse as follows: — connect to https://www.capitalesourcing.com — enter your Username and Password, — go to published opportunities, — click on the project Title 'Children and Adult Case Management Solution Framework' to view details. The full list of all current Opportunities can always be accessed at: https://www.capitalesourcing.com/esop/toolkit/opportunity/opportunityList.do?reset=true&resetstored=true&oppList=CURRENT&_ncp=1608149368835.1236279-1
How it was run
Official notice- Appointment period ends
- 1 Feb 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
1 Feb 2021 → 28 Sept 2022 · 2 dates- Admission / appointment period endsperiod end, not a bid countdown1 Feb 2021, 12:00 GMT
- Notice published28 Sept 2022, 10:40 BST
Notice history
2 events · 2 releases on Find a Tender · since 28 Sept 2022- Status changed to complete28 Sept 2022, 10:40 BST
- Buyer details updated28 Sept 2022, 10:40 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Family Collaboration
- Signed
- 11 Aug 2022
- Value
- £445,500
- Status
- active
Core CMS Software Solution
- Signed
- 11 May 2022
- Value
- £1,556,589
- Status
- active
Third Party Collaboration Solution
- Signed
- 11 May 2022
- Value
- £325,288
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Core CMS Software Solution | 4bids | — | — | — |
| 3 · Third Party Collaboration Solution | 4bids | — | — | — |
| 4 · Family Collaboration Solution | 4bids | — | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Royal Borough of Kensington and ChelseaContracting authority
- capitalEsourcingContracting authorityRegional or local authorityGeneral public services
Dispute resolution & review bodies
- Centre for Effective Dispute ResolutionMediation body
- Procurement Services, Westminster City CouncilReview body
Framework contractors & participating bidders
2 commercial parties on the notice- Access UK LtdFramework contractor
- Meganexus LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria