Official UK procurement notice
Facilities Management Services · UK public procurement notice
Authority: Qualifications Wales (Public body)
What is being bought2 lots · detail below
Published requirement description- Lot One Planned and Reactive Facilities Management Services
o Statutory Inspections and Maintenance
o Planned Preventative Maintenance
o Break Down Maintenance and Alterations
o Potentially Minor new works projects – for which quotes must be supplied
- Lot Two Key Holding and Security Services
o Opening and Closing
o Intruder Alarm Monitoring
o Incident Response
CPV: Facilities management services · Security services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£250,000 together) · evaluation weights differ by lotLot #1Planned and Reactive Maintenance ServicesAwardedRenewalPublished value£160,000
The Scope of the Services will comprise, Statutory Inspections and Maintenance, Planned Preventative Maintenance, Break Down Maintenance and Alterations and minor new works projects for the engineering & building fabric assets with the objective of:
- Providing a safe and comfortable working environment for building users.
- Maximising the useful life span of the building, plant and equipment.
- Ensuring efficient and cost-effective use of those assets.
- Complying fully with UK or Wales government guidance on environmental issues and QW environmental policies this includes QW H&S site rules, including QW guidance to mitigate the risk of Covid 19 in the workplace
- Ensuring QW lease obligations related to maintenance are fulfilled.
The criteria against which the responses to the invitation to tender will be evaluated are as follows:
The overall evaluation will be based upon the economically most advantageous tender with a Quality v Price split of 60 % Quality and 40% Price.
Lot #2Key holding and Security ServicesCancelledRenewalPublished value£90,000
The Supplier will hold a set of keys for the building and be required to provide the following services.
- Opening and Closing
- Intruder Alarm Monitoring
- Incident Response
- Planned Additional Cover
- Unplanned Additional Cover
The criteria against which the responses to the invitation to tender will be evaluated are as follows:
The overall evaluation will be based upon the economically most advantageous tender with a Quality v Price split of 60 % Quality and 40% Price.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · Planned and Reactive Maintenance Services | 95 | 40 | 5 | |
| 2 · Key holding and Security Services | 100 | 40 | — |
- Suitability
Qualified tradespeople for Lot One
Security Industry Authority (SIA) Approved Contractor for Lot Two
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 19 Aug 2021, 12:44 BST
- Last source update
- 6 Dec 2021, 16:25 GMT
- Award evaluation window
- 23 Sept 2021 – …
- Authority reference
QW212212- FTS notice number
2021/S 000-030246- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02d6cdFind a Tender
Publisher note: (WA Ref:115538)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/ ↗
- Submission deadline
- 23 Sept 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 23 Sept 2021, 13:00 BST
Timeline
23 Sept 2021 → 31 Dec 2021 · 4 dates- Submission deadline23 Sept 2021, 12:00 BST
- Bids opened23 Sept 2021, 13:00 BST
- Notice published6 Dec 2021, 16:25 GMT
- Bids must remain valid until31 Dec 2021, 23:59 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete6 Dec 2021, 16:25 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Planned and Reactive Maintenance Services1 award | |||
| Whitehead Building ServicesSME | £122,758 † | — | Awarded |
1 further award records carry no date or value.
Contracts
Planned and Reactive Maintenance Services · Whitehead Building ServicesSME
- Signed
- 6 Dec 2021
- Value
- £122,758
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Planned and Reactive Maintenance Services | 6bids · 6 electronic · 6 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Whitehead Building ServicesAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria