Official UK procurement notice
Facilities Management Services - Lot 3 Cleaning Services
Authority: Highlands and Islands Enterprise
What is being bought
Published requirement descriptionTHIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE.
HIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices.
The requirements are being divided in to 5 Lots as follows:
- Lot 1 Planned Preventative Maintenance & Reactive Repairs Services
- Lot 2 Reception and Support Services
- Lot 3 Cleaning Services
- Lot 4 Waste Collection, Recycling and Management Services
- Lot 5 Security Services
THIS NOTICE RELATES TO LOT 3 CLEANING SERVICES.
- Recurrence: HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
CPV: Accommodation, building and window cleaning services · Building and facilities management services · Building-cleaning services · Cleaning and sanitation services · Cleaning services · Facilities management services · Office cleaning services · Window-cleaning services
The lotProcurement structure
single lot · value publishedLot #1HIE requires a suitably qualified and experienced supplier to provide a comprehensive…AwardedRenewalPublished value£520,000
HIE requires a suitably qualified and experienced supplier to provide a comprehensive cleaning service within An Lòchran, LSIC, Solasta House (including Nexus) and Aurora House, delivered in a safe and efficient manner. The supplier shall take responsibility for maintaining all internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure HIE’s high standards and image are maintained.
The initial 3 year budget currently available to deliver this service is between GBP 292 500 and GBP 390 000 (excluding VAT).
Contracts will be managed and administrated by HIE for other parties including, for example UHI (who will not be entering in to direct contracts with suppliers).
The contract will commence on 1st April 2023 for an initial period of 3 years to 31st March 2026, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term with the 4 year expiry date being 31st March 2027.
See Tender documentation for full details. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Community Benefits & Wealthbuilding - Monitoring and Reporting: 5%
- Fair Work Practices- Practices and Approach: 5%
- Delivery Methodology & Quality Management: 20%
- Management & Delivery Team: 15%
- Contract Implementation & Conclusion: 5%
- price: 40%
- Sustainability and Net Zero: 10%
Published award criteria (9)
- Community Benefits & Wealthbuilding - Themes Offered: Pass/Fail
- Community Benefits & Wealthbuilding - Monitoring and Reporting: 5%
- Fair Work Practices - Payment of Real Living Wage: Pass/Fail
- Fair Work Practices- Practices and Approach: 5%
- Sustainability and Net Zero: 10%
- Delivery Methodology & Quality Management: 20%
- Management & Delivery Team: 15%
- Contract Implementation & Conclusion: 5%
- Price: 40%
- Condition of participationno text publishedMinimum: 4B.5 It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Framework, the types and levels of insurance indicated below: - Professional Risk Indemnity Insurance = GBP 1M in aggregate - Employer’s (Compuls…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
- First published
- 21 Sept 2022, 15:40 BST
- Last source update
- 8 Mar 2023, 13:35 GMT
- Award evaluation window
- 26 Oct 2022 – …
- Authority reference
FTS 021- FTS notice number
2023/S 000-006751- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036a25Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The Contract will include Key Performance Indicators (KPI's) and Service Levles which can be found within the Tender documentation.
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: It is estimated that the total value of the services over the 4 year duration will be GBP 435,850.60 (excluding VAT). This is the figure which has been used in II.1.7 & V.2.4. It should be noted that this figure cannot be fully determined due to the reactive nature of some services. Therefore the figure is based on HIEs best estimates at this time. (SC Ref:716030)
How it was run
Official notice- Submission deadline
- 26 Oct 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 26 Oct 2022, 12:00 BST
Timeline
26 Oct 2022 → 8 Mar 2023 · 3 dates- Submission deadline26 Oct 2022, 12:00 BST
- Bids opened26 Oct 2022, 12:00 BST
- Notice published8 Mar 2023, 13:35 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete8 Mar 2023, 13:35 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Pristine Clean Services LtdSME | £435,851 † | — | Awarded |
Contracts
Contract 006751-2023-FTS 021-1 · Pristine Clean Services LtdSME
- Signed
- 27 Feb 2023
- Value
- £435,851
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Inverness Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Pristine Clean Services LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.