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Published 23 Aug 2022, 16:48 BST

Official UK procurement notice

Facilities Management · UK public procurement notice

Official notice

Authority: YORKSHIRE WATER SERVICES LIMITED (Public body)·Consortium: 2 public authorities

Framework agreement5 lotsServicesNegotiated procedure with prior call for competitionMax 5 lots per supplier
Framework ceiling (notional)£74,000,000total for 5 lots · framework ceiling, not attributable revenue
Submissions closed 23 Sept 2022awarded 29 Sept 2023
Lots 5max 5 won per supplier

What is being bought5 lots · detail below

Published requirement description

This notice was seeking service providers for the establishment of a Framework Agreement for Facilities Management related to Buildings Maintenance, Grounds Maintenance, Design & Build, Cleaning and Post and Courier services.

CPV: Architectural, engineering and planning services · Architectural, engineering and surveying services · Building and facilities management services · Cleaning services · Consultative engineering and construction services · Engineering design services · Facility related sanitation services · Grounds maintenance services · Post and courier services

Lots and requirements (5)Procurement structure

5 lots · all with a published value · win at most 5 of them
Lot #1Building MaintenanceCancelledRenewalPublished value£35,000,000

Services related to both planned preventative maintenance and reactive maintenance of YWS facilities in relation to mechanical and electrical assets, building fabric, roofing, roller shutter doors, fire alarm systems and domestic gas boilers. The property estate consists of corporate sites as well as operational sites, for which only maintenance of non-operational assets is within scope.

Extensions: This contract is valid for an initial period of 36 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.Variant bids: not allowed
Lot #2Grounds MaintenanceCancelledRenewalPublished value£24,500,000

Services related to the maintenance of property external areas including but not limited to grass cutting, weed control, hedge control, tree management, horticulture, adverse weather services and pest control. The property estate consists of operational sites, corporate sites, raw water sites and sustainable drainage system sites.

Extensions: This contract is valid for an initial period of 36 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.Variant bids: not allowed
Lot #3Design & BuildCancelledRenewalPublished value£9,800,000

Undertake civil & structural engineering construction and refurbishment works associated with selected above or belowground assets on YWS Land and Property portfolio of sites which includes, but is not limited to, rural estate, residential properties, countryside access and recreation estate, former operational sites (decommissioning/repurposing), other programme projects including Beyond Nature as one-off projects and construction and refurbishment work outside of YWS operational boundary, inclusive of the entrance to a site and on-site access roads (not including public highways/roads).

Extensions: This contract is valid for an initial period of 36 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.Variant bids: not allowed
Lot #4CleaningCancelledRenewalPublished value£5,600,000

To undertake office cleaning and washroom services in line with good industry practice and specifications at its corporate and operational sites.

Extensions: This contract is valid for an initial period of 36 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.Variant bids: not allowed
Lot #5Post & CouriersCancelledRenewalPublished value£700,000

To provide courier services from/to our corporate office sites on an ad-hoc basis as well as to undertake a daily post-run between two corporate sites

YWS has an expansive mixed property portfolio including corporate and operational sites and requires a supplier to be able to provide courier services from/to these sites on an ad-hoc basis.

Extensions: This contract is valid for an initial period of 36 months, followed by an optional renewal in 24 month increments up to a total term of 84 months, at YWS discretion.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “Facilities Management” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
23 Aug 2022, 16:48 BST
Last source update
19 Oct 2023, 09:59 BST
Authority reference
CM2489
FTS notice number
2023/S 000-030850
Classification (CPV)
Architectural, engineering and planning servicesArchitectural, engineering and surveying servicesBuilding and facilities management servicesCleaning servicesConsultative engineering and construction servicesEngineering design servicesFacility related sanitation servicesGrounds maintenance servicesPost and courier services
Delivery area
Yorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-03623c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
23 Sept 2022, 17:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Detailed submission instructions & authority contactsFrom official release

Timeline

23 Sept 2022 → 19 Oct 2023 · 2 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    23 Sept 2022, 17:00 BST
  2. Notice published
    19 Oct 2023, 09:59 BST

Notice history

2 events · 2 releases on Find a Tender · since 19 Oct 2023
  1. Status changed to complete
    19 Oct 2023, 09:59 BST
  2. Buyer details updated
    19 Oct 2023, 09:59 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 030850-2023-4

    Signed
    29 Sept 2023
    Value
    —
    Status
    active
  • Contract 030850-2023-3

    Signed
    9 Aug 2023
    Value
    —
    Status
    active
  • Contract 030850-2023-1

    Signed
    3 Aug 2023
    Value
    —
    Status
    active
  • Contract 030850-2023-2

    Signed
    26 Apr 2023
    Value
    —
    Status
    active

Contracting authority & participating public bodies

2 public bodies on the notice

YORKSHIRE WATER SERVICES LIMITED

Contracting authorityPublic bodyWater GB-COH: 03778498 Western House,Western Way, Buttershaw, BRADFORD, Yorkshire & Humber, BD62SZContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria