Official UK procurement notice
Facilities and Operational Janitorial Services - Competitive Dialogue 2022
Authority: South Central Ambulance Service NHS Foundation Trust (Central government)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionThe objective is to secure an effective, efficient and fit for purpose combined Make Ready
and Soft FM service.
SCAS requires a fully managed Make Ready service every 24 hours to ensure the scheduled
required number of frontline A&E vehicles and other supporting operational vehicles are
cleaned, re-stocked, fully equipped and ready for use, when and where needed. on a 24/7
basis to meet SCAS’s operational demands. Working out of 19 ambulance stations providing
services to a total of 46 locations the service is to include periodic cleaning of both frontline
A&E vehicles and Non-Emergency Patient Transport (NEPTS) vehicles.
Soft FM service is required at 63 locations across 6 counties covering a range of facility
types. As an example these include the Head Office in Bicester, station 'hubs' operational 24
hours and small 'stand by points'.
CPV: Cleaning and sanitation services · Cleaning and sanitation services in urban or rural areas, and related services · Cleaning services · Support services for road transport
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£9,200,000 together)Lot #1Ambulance Make Ready ServicesRenewalPublished value£3,500,000
The key services required under the Make Ready Service are:
- Vehicle Cleaning to clinical standards as set out in National Standards of Healthcare Cleanliness 2021 and SCAS guidelines. There are three distinct Make Ready cleaning regimes.
a. Make Ready – once every 24-hours for all vehicles on station that will be required on shift (other than NEPTS vehicles).
b. Periodic Clean (12 weekly – Frontline vehicles). These scheduled and extended cleans include an audit of all equipment, medicines and medical consumables.
c. Periodic Clean (6 weekly – NEPTS vehicles). These scheduled and extended cleans include an audit of all equipment and medical consumables. Removable interior items will be required to be disassembled and reassembled.
- Vehicle decontamination post aerosol generating procedure or infectious disease incident.
- Repositioning of vehicles.
- Refuelling of vehicles if required
- Management of stockroom and restocking of consumables
- Carrying out functionality checks and reporting failures of medical devices
- Provision of an accurate system that supports service delivery, performance and reporting
Lot #2A ‘Cleaning Service’ at all listed locations (63), includingRenewalPublished value£1,200,000
A ‘Cleaning Service’ at all listed locations (63), including
a. Maintaining areas immediately outside of entrances free from litter
b. Co-operation with SCASs Infection Prevention and Control team.
c. Key holding duties if required
d. Flushing of water outlets - taps, toilets, showers, outside taps etc as requested and recording this activity (Legionella prevention).
Lot #3Combined Lot 1 and Lot 2RenewalPublished value£4,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Successive reduction
- Candidates will be reduced successively across stages
Procedure terms & legal framework
From the official record- Procedure method
- Competitive dialogue
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 28 Dec 2022, 10:53 GMT
- Last source update
- 3 Jan 2023, 08:47 GMT
- Authority reference
DN1442- FTS notice number
2023/S 000-000008- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03945cFind a Tender
How it was run
Official notice- Submission deadline
- 24 Jan 2023, 18:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
3 Jan 2023 → 27 Jan 2023 · 3 dates- Notice published3 Jan 2023, 08:47 GMT
- Submission deadline24 Jan 2023, 18:00 GMT
- Invitations to tender expected27 Jan 2023
Notice history
1 event · 2 releases on Find a Tender- Buyer details updated3 Jan 2023, 08:47 GMT
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.1.5 | Value excluding VAT: £4,500,000 | Value excluding VAT: £13,500,000 | |
| — | TextII.2.6 | Value excluding VAT: £3,500,000 | Value excluding VAT: £10,500,000 | |
| — | TextII.2.6 | Value excluding VAT: £1,200,000 | Value excluding VAT: £3,600,000 | |
| — | TextII.2.6 | Value excluding VAT: £4,500,000 | Value excluding VAT: £13,500,000 | |
| — | TextII.1.4 | The objective is to secure an effective, efficient and fit for purpose combined Make Ready and Soft FM service. SCAS requires a fully managed Make Ready service every 24 hours to ensure the scheduled required number of frontline A&E vehicles and other supporting operational vehicles are cleaned, re-stocked, fully equipped and ready for use, when and where needed. on a 24/7 basis to meet SCAS’s ope… | The objective is to secure an effective, efficient and fit for purpose combined Make Ready and Soft FM service. SCAS requires a fully managed Make Ready service every 24 hours to ensure the scheduled required number of frontline A&E vehicles and other supporting operational vehicles are cleaned, re-stocked, fully equipped and ready for use, when and where needed. on a 24/7 basis to meet SCAS’s ope… |
1 amendment published without a description.
Contracting authority & participating public bodies
2 public bodies on the noticeOfficial documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.