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Published 18 Sept 2023, 15:13 BST

Official UK procurement notice

Estates Minor Works Framework (Maintenance Framework)

Official notice

Authority: Cardiff University (Education)

Framework agreement4 lotsWorksOpen procedureMax 4 lots to bid
Sectors: Industrial machinery (42)Construction Materials & Prefab (44)Construction & Civil Engineering (45) Delivery: Wales (UKL22)
Framework ceiling (notional)£6,000,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 15 Dec 2023awarded 23 May 2024
Lots 4max 4 to bid

What is being bought4 lots · detail below

Published requirement description

Cardiff University is looking to establish multiple Contractors Frameworks covering Projects and Minor Works. These will be multi Lot, multiple supplier frameworks for both ‘Estates Contractors’ and ‘Estates Minor Works’.

This notice refers to the Estates Minor Works Framework.

The University has a diverse property portfolio ranging in age with a mixture of in-house and external contractors currently undertaking reactive and minor works maintenance activities across the Fabric, Mechanical & Electrical trade disciplines.

The University is looking to rationalise the workload by setting up a Minor Works Framework to supplement their in-house team to undertake this work. Suppliers will be commissioned to undertake planned “Minor Work” packages on behalf of the Estates & Campus Facilities Teams and the lotting structure is expected to be:

Lot 1 – Mechanical GBP10,000 - GBP200,000

3 Contractors (1 reserve)

Lot 2 – Electrical GBP10,000 - GBP200,000

3 Contractors (1 reserve)

Lot 3 – Fabric GBP10,000 - GBP200,000

3 Contractors (1 reserve)

Lot 4 – Combined Works (all disciplines above) GBP10,000 - GBP200,000

3 Contractors (1 reserve)

Where multi-trade (Combined) works are delivered the contractor will assume the role of Principle Designer & Principle Contractor under the CDM Regulations.

The University reserves the right to award work to other contractors should specialist trade circumstances so dictate or should performance of the selected contractor not meet the required standards. In addition, the maintenance services required may fall within a “specialist area”, where the University retains the right to award works outside of the Contractors Framework.

The works may be in any location in around Cardiff University premises. See link below.

intranet.cardiff.ac.uk/staff/about-us/findi… ↗

The University are hosting an in-person only, supplier and sector engagement day on Monday 16 October 2023, (09:30 – 11:00).

The objectives for the day are;

a. Allow the University to provide clarity on the requirements of each Framework and Lots within it as well as how it aligns to the Estates future strategy.

b. Gauge and generate interest around the contract opportunities and assess the suppliers ability to support the indicative timelines

c. Obtain feedback and answer any questions on the requirement as currently defined.

d. Provide an opportunity for suppliers to raise and concerns they may have.

In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend

in-tendhost.co.uk/cardiffuniversity/ ↗

Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.

Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time.

All presentation documentation, questions and answers will be published against the opportunity on the Portal following the event.

This PIN is not a call for competition.

  • Recurrence: 2026 or if option to extend is utilised 2027

CPV: Building completion work · Building construction work · Building installation work · Doors · Electrical installation work · Fire-prevention installation works · Heating, ventilation and air-conditioning installation work · Lifts · Overhaul and refurbishment work · Platforms facilities construction work

How this framework works

From the published notice
Places
up to 20 suppliers · 14 bids on the busiest of 4 lots (0.7 per place) · 12 appointed

Lots and requirements (4)Procurement structure

4 lots · no lot values published · a supplier may bid for at most 4 of them · same evaluation weights on every lot
Lot #1MechanicalCancelledRenewal

Lot 1 – Mechanical

Works valued between GBP10,000.00 - GBP200,000.00

The maintenance and work packages may include, but are not limited to:

Mechanical

  • Air Conditioning Systems
  • Fire Safety Systems
  • Gas Systems
  • LEVs (Local Exhaust Ventilation systems)
  • Lifts, Lifting and Access Equipment
  • Oil Storage or Petroleum (POL) Systems
  • PSSR (Pressure Systems)
  • Water Hygiene Systems

In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend

in-tendhost.co.uk/cardiffuniversity/ ↗

Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.

Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time.

Delivery: Wales · Cardiff University
Extensions: 1 x Calendar yearVariant bids: not allowed
42416100 Lifts45300000 Building installation work45331000 Heating, ventilation and air-conditioning installation work45343000 Fire-prevention installation works
Lot #2ElectricalCancelledRenewal

Lot 2 – Electrical

Works valued between GBP10,000.00 - GBP200,000.00

The maintenance and work packages may include, but are not limited to:

Electrical

  • Automatic Doors (sliding, revolving and overhead)
  • Automatic fuel shut off systems
  • Battery Installations (Central Batteries / UPS)
  • Electrical Systems - High Voltage
  • Electrical Systems - Low Voltage Electrical systems
  • Emergency lighting
  • Fire Safety Systems
  • Gates & Barriers
  • Generators
  • Lightning protection
  • Microwave Emissions Testing
  • Security Systems

In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend

in-tendhost.co.uk/cardiffuniversity/ ↗

Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.

Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time.

Delivery: Wales · Cardiff University
Extensions: 1 x Calendar yearVariant bids: not allowed
44221200 Doors45300000 Building installation work45310000 Electrical installation work
Lot #3FabricCancelledRenewal

Lot 3 - Fabric

Works valued between GBP10,000.00 - GBP200,000.00

The maintenance and work packages may include, but are not limited to:

  • General Building repairs, to include brickwork, paving, fencing, plastering, painting and decorating, gutters and rain water pipes
  • Internal elements, partitions, finishes and repairs
  • Internal redecoration and small refurbishments
  • Internal repairs and associated works to lecture theatres, offices, residential accommodation and laboratories, some of which may be of historic in nature and require listed building consents
  • External redecoration
  • Passive fire safety works packages such as fire door replacement and LPS1531 fire stopping
  • Door furniture replacement including locks and keys
  • Roof and gutter clearance
  • Roof repairs to flat and pitched roof coverings and structures, roof access, walkways, fixed ladders and roof equipment such as aerials, masts, clocks and other such features
  • Assistance with flood in buildings and any subsequent repair works packages
  • External roadways, pavements, and car park areas
  • External drainage works and clearances, above and below ground
  • External wall, brickwork, cladding materials, downpipes and similar repairs and redecoration
  • Soil pipes and waste pipes
  • Carpentry and joinery
  • Internal blinds
  • Glazing replacement
  • Provision of MEWP and working platforms

In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend

in-tendhost.co.uk/cardiffuniversity/ ↗

Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.

Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time.

Delivery: Wales · Cardiff University
Extensions: 1 x Calendar yearVariant bids: not allowed
45255120 Platforms facilities construction work45300000 Building installation work45400000 Building completion work
Lot #4Multi-Trade (Combined)CancelledRenewal

Lot 4 - Multi-Trade (Combined)

Works valued between GBP10,000.00 - GBP200,000.00

The maintenance and work packages may include, but are not limited to:

  • Office refurbishments
  • Laboratory refurbishments
  • Mechanical, Electrical or Fabric projects where 25+% of the works required fall within a second or third trade discipline.

Where multi-trade (Combined) works are delivered the contractor will assume the role of Principle Designer & Principle Contractor under the CDM Regulations.

In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend

in-tendhost.co.uk/cardiffuniversity/ ↗

Suppliers interested in attending the supplier day must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.

Suppliers will be limited to 2 attendees per Lot. The deadline for registering attendance at the event is Thursday 12 October 2023 at 1700h (5pm). The University reserves the right to reject an application to attend sent after this time.

Delivery: Wales · Cardiff University
Extensions: 1 x Calendar yearVariant bids: not allowed
45300000 Building installation work45453000 Overhaul and refurbishment work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Conditions of participation1
  • Suitability

    Please see ITT Schedule 2, Specification

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Estates Minor Works Framework (Maintenance Framework)” is a framework: the contest is a place on its panel, up to 20 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2026 or if option to extend is utilised 2027
First published
18 Sept 2023, 15:13 BST
Last source update
7 Apr 2026, 11:18 BST
Award evaluation window
15 Dec 2023 – …
Authority reference
CU.1443.JO
FTS notice number
2026/S 000-031342
Classification (CPV)
Building completion workBuilding construction workBuilding installation workDoorsElectrical installation workFire-prevention installation worksHeating, ventilation and air-conditioning installation workLiftsOverhaul and refurbishment workPlatforms facilities construction work
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-0401a9 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:163723)

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN, CY
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/cardiffuniversity/ ↗

Appointment period ends
15 Dec 2023, 13:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
90 days from the deadline
Bids opened
15 Dec 2023, 13:00 GMT
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffuniversity/as… ↗

Timeline

10 Nov 2023 → 7 Apr 2026 · 4 dates
  1. Next notice expected
    10 Nov 2023
  2. Admission / appointment period endsperiod end, not a bid countdown
    15 Dec 2023, 13:00 GMT
  3. Bids opened
    15 Dec 2023, 13:00 GMT
  4. Notice published197 days ago
    7 Apr 2026, 11:18 BST

Notice history

4 events · 3 releases on Find a Tender · since 15 Nov 2023
  1. Status changed to active
    15 Nov 2023, 13:25 GMT
  2. Procurement method changed
    15 Nov 2023, 13:25 GMT
  3. Deadline published: 15 Dec 2023, 13:00 GMT
    15 Nov 2023, 13:25 GMT
  4. Status changed to complete
    7 Apr 2026, 11:18 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 12admitted to the panel · see the list ↓
Bids received 14busiest of 4 lots
Contracts signed 4latest 23 May 2024

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £1,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Mechanical

    Signed
    23 May 2024
    Value
    ceiling above
    Status
    active

  • Electrical

    Signed
    23 May 2024
    Value
    ceiling above
    Status
    active

  • Fabric

    Signed
    23 May 2024
    Value
    ceiling above
    Status
    active

  • Multi-Trade (Combined)

    Signed
    23 May 2024
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Mechanical11bids · 11 electronic · 11 from abroad0——
2 · Electrical14bids · 14 electronic · 14 from abroad0——
3 · Fabric8bids · 8 electronic · 8 from abroad0——
4 · Multi-Trade (Combined)12bids · 12 electronic · 12 from abroad0——

Contracting authority & participating public bodies

Cardiff University

Contracting authorityEducationBody governed by public lawEducation Procurement Services, McKenzie House, 30-36 Newport Road, Cardiff, Wales, CF24 0DEContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

13 commercial parties on the notice
Show 3 more suppliers
  • R&M Williams LtdFramework contractor Williams House, West Point Industrial Estate, Penarth Road, Cardiff, Wales, CF118JQ
  • SOLVIT (WALES) LTDFramework contractor SOLVIT (WALES) LTD, 43A Redlaver Street Grangetown, Cardiff, UK, CF117LZ
  • TSF CONTRACTS LIMITEDFramework contractor Unit 13 Felindre Court, Pencoed, Bridgend, UK, CF355AQ

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria