Official UK procurement notice
Estates Consultancy Services · UK public procurement notice
Authority: The Police and Crime Commissioner for Warwickshire (Police & fire)
What is being bought
Published requirement descriptionThe Police and Crime Commissioner for Warwickshire, on behalf of Warwickshire Police, has entered into a contract for the provision of Estates Consultancy Services following completion of the mandatory standstill period associated with Contract Award Notice reference 2026/S 000-084338, published on 7 September 2026. The contract was awarded following evaluation of tenders received through a competitive procurement conducted under the Procurement Act 2023.
The contract provides client-side estates consultancy, advisory and delivery support across Warwickshire Police's operational estate, working under the direction of the Estates Manager.
Services include, but are not limited to, preparation of business cases, briefs and specifications; management of multi-disciplinary design teams through RIBA Stages 1 to 7; procurement support for works contracts; programme, risk and cost management; contract administration; stakeholder engagement and reporting; technical advisory services including planning, CDM and regulatory compliance; site attendance; quality assurance; and project close-out support.
The contract will support the delivery of estate improvement projects across the Warwickshire Police estate, including refurbishments, infrastructure upgrades, mechanical and electrical improvements, compliance works and associated development projects.
The contract term is two years, with options to extend for up to two further periods of twelve months, providing a maximum potential term of four years.
The value of the contract is expected to be in the region of 10% to 15% of capital works value and may vary depending on the nature and size of individual capital projects. Based on the current capital expenditure pipeline, the estimated total contract value, including the extension periods, is between £1.755 million and £2.632 million excluding VAT.
This Contract Details Notice confirms that, following completion of the mandatory standstill period, the Authority has entered into the contract with the successful supplier.
CPV: Building consultancy services · Construction consultancy services · Construction project management services · Feasibility study, advisory service, analysis · Project and design preparation, estimation of costs · Structural engineering consultancy services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,632,694
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Conditions of Participation and Assurance: Conditions of Participation will be assessed on a pass / fail basis as per the Procurement Specific Questionnaire and will consider the Supplier’s legal and financial capacity and technical ability to perform the contract. This will also include an assessment of information provided in the Supplier Assurance Questionnaire on a Pass/Fail basis. The Evaluation Panel will assess the supplier information provided via the Central Digital Platform for completeness and compliance with what is required under the Act and Regulations. This will include a review of Basic Supplier Information, Exclusion Grounds, some Economic and Financial Standing information (e.g. as set out in the supplier’s most recent financial accounts), and details of connected persons and beneficial ownership.
- Technical Questions: Weighting 45% Maximum marks 45 Including Company Capabilities and Specialisms, Experience, Case Studies, Anticipated Key Challenges and Risks.
- Social Value: Weighting 10% Maximum marks 10 Our Social Value objectives are: • Employment and training for those who face barriers to employment. • Support the reduction in crime through community cohesion, awareness raising and action. • Sustainable procurement practices: reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies. The Social Value element can be submitted via the DICM Pluggin portal, a platform we use that highlights local projects and charities which suppliers can support through donations, volunteering, or other resources. Full details are included in the tender documents.
- Pricing: Weighting 45% Maximum marks 45 The lowest overall day rate for each stated role will be awarded the full weighting available in the price element of the criteria as below. Director level or equivalent Weighting 20% Maximum Marks 9 Senior / Lead Consultant or equivalent Weighting 49% Maximum Marks 22 Consultant or equivalent Weighting 31% Maximum Marks 14 For smaller bidders with only one single day rate this rate should be entered into each of the 3 roles with a note in the commentary section of the pricing spreadsheet.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Jun 2026, 15:44 BST
- Last source update
- 30 Sept 2026, 11:20 BST
- Award evaluation window
- Submission end – 16 Sept 2026
- Authority reference
WPA26-0066- FTS notice number
2026/S 000-056299- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b53fFind a Tender- Contract terms summary
Payment terms, the process for submitting invoices and process for dealing with disputed invoices are covered in General Terms included in the tender documents.
- Risks
Following the award of the Contract, changes (referred to as modifications in the Procurement Act 2023 (Act)) may need to be made to the contract to ensure it can be successfully fulfilled, as demands and circumstances change throughout its lifetime. Modifications may be made to this contract on the basis of:
- Unforeseeable circumstances - the circumstances giving rise to the modification could not reasonably have been foreseen by the Authority before the award of the contract; and it does not change the overall nature of the contract; and it does not increase the estimated value of the contract by more than 50%. This may include unforeseen changes to the police estate or assets.
- Materialisation of a known risk - a ‘known risk’ materialises which was not caused by any act or omission of the Authority or Supplier. For this contract a known risk is changes due to national police reform measures. The change may not increase the estimated value of the contract by more than 50%.
- Additional goods, services or works - it is for goods, services or works that are additional to (which would include a repetition of) goods, services or works already provided for in the Contract; and using a different supplier would result in the supply of goods, services or works that are different from, or incompatible with, those already provided for in the contract and the Authority considers that the difference or incompatibility would result in:
o disproportionate technical differences in operation or maintenance or other significant inconvenience; and
o substantial duplication of costs for the Authority.
Where the relevant, conditions under Schedule 8 of the procurement Act are satisfied, the modification of the Contract/Framework to remedy the identified risks would be treated as a permitted Contract modification.
The change may not increase the estimated value of the contract by more than 50%.
Other changes may be permitted as allowed for in Sections 74-77 and Schedule 8 of the Procurement Act 2023.
How it was run
Official notice- Submission deadline
- 22 Jul 2026, 12:00 BST
- Clarification deadline
- 16 Jul 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All expressions of interest must be made via the Warwickshire Police In-tend portal hosted on the In-tend Bluelight Hub:
Link to home page
sell2.in-tend.co.uk/blpd/home ↗
Link to this specific tender
sell2.in-tend.co.uk/blpd/publictender-de… ↗
Suppliers may view tender details via the ‘Tenders’ section. Access to procurement documents requires supplier registration/login. New suppliers should register via the ‘Portals’ section and select Warwickshire Police.
Any questions relating to this procurement procedure must be made via the Correspondence function on the In-tend portal.
Full details of the procurement process, evaluation methodology, specification and contract conditions are contained within the tender documents.
Timeline
15 Jun 2026 → 1 Oct 2026 · 8 dates- Tender notice published129 days ago15 Jun 2026, 15:44 BST
- Clarification questions by98 days ago16 Jul 2026, 17:00 BST
- Submission deadline92 days ago22 Jul 2026, 12:00 BST
- Assessment summaries sent45 days ago7 Sept 2026, 00:00 BST
- Award decision expected by35 days ago16 Sept 2026, 23:59 BST
- Standstill ends35 days ago16 Sept 2026, 23:59 BST
- Latest notice published22 days ago30 Sept 2026, 11:20 BST
- Contract starts21 days ago1 Oct 2026, 00:00 BST
Notice history
10 events · 6 releases on Find a Tender · since 15 Jun 2026- Tender notice published15 Jun 2026, 15:44 BSTUK4
- Tender notice published16 Jun 2026, 10:07 BSTUK4
- Published value updated to £2,632,69416 Jun 2026, 10:07 BSTwas £1,134,000
- Tender notice published19 Jun 2026, 08:41 BSTUK4
- Tender notice published15 Jul 2026, 15:48 BSTUK4
- Deadline moved to 22 Jul 2026, 12:00 BST15 Jul 2026, 15:48 BST+2 days · was 20 Jul 2026, 12:00 BST
- Contract award notice published7 Sept 2026, 12:09 BSTUK6
- Status changed to complete7 Sept 2026, 12:09 BST
- Contract signature expected21 Sept 2026, 23:59 BSTscheduled
- Contract details notice published30 Sept 2026, 11:20 BSTUK7
Published amendments (3)
The notice has been revised to take into account updated works expenditure figures provided by Estates Team which has changed contract values. Notice also updated to provide specific link to the tender in the In-tend system.
This notice was updated on 16 June 2026 to take into account updated works expenditure figures provided by Estates Team which has changed contract values. Notice also updated to provide specific link to the tender in the In-tend system. This notice was updated on 19 June 2026 following a review of the requirement. The Authority has widened the scope of acceptable experience requirements to permit…
This notice was updated on 15 July 2026 as a short extension has been granted, the tender now closes on the 22 July 2026 at 12:00 midday BST. This notice was updated on 16 June 2026 to take into account updated works expenditure figures provided by Estates Team which has changed contract values. Notice also updated to provide specific link to the tender in the In-tend system. This notice was upda…
Routine re-releases (6)
- 2026-06: 3 releases · 15 Jun 2026, 19 Jun 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| DSA Consultants LimitedSME1 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030Extensions: At the discretion of the Authority and based on satisfactory performance and Estates project requirements the contract can be extended by a further two (2) periods of twelve (12) months each at the end of the original term. · Options: Additional commissions may be placed for estates consultancy services within the scope of the contract as required to support Warwickshire Police's capital and estates programme. The volume and value of commissions may increase or decrease depending on: capital funding availability; estate changes; operational requirements; policing reform initiatives. | £2,632,694 | 4 Sept 2026 | Awarded |
Contracts
Contract 1 · DSA Consultants LimitedSME
- Signed
- 28 Sept 2026
- Value
- £2,632,694
- Period
- 1 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030 with extensions
- Status
- active
- Extensions
- At the discretion of the Authority and based on satisfactory performance and Estates project requirements the contract can be extended by a further two (2) periods of twelve (12) months each at the end of the original term.
- Options
- Additional commissions may be placed for estates consultancy services within the scope of the contract as required to support Warwickshire Police's capital and estates programme. The volume and value of commissions may increase or decrease depending on: capital funding availability; estate changes; operational requirements; policing reform initiatives.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 16final-stage tenders · 20 at stage one | 11 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- DSA Consultants LimitedAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documents will be published on the In-tend Bluelight hub https://sell2.in-tend.co.uk/blpd/home Access to procurement documents requires supplier registration/login. New suppliers should register and then access via the ‘Portals’ section, search for Warwickshire Police and …
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender