Official UK procurement notice
Estate Cleaning Services · UK public procurement notice
Authority: Northamptonshire Partnership Homes (Public body)
What is being bought
Published requirement descriptionNorthamptonshire Partnership Homes (NPH) wishes to invite interested parties to bid for the provision of Estates Cleaning services to cover a number of the properties and sites managed on behalf of West Northamptonshire Council (WNC). NPH manages diverse estates comprising 851 blocks of general needs type residential accommodation serving the needs of 5800 dwellings, together with 2 blocks of older person type accommodation, plus third-party agreements with 2 extra care providers across Northampton, and an additional 2 developments catering for homeless provision. The term 'cleaning' in terms of the blocks and estates covers the provision of the following services:
•The cleaning of the internal communal areas of housing blocks and making sure they are free of litter, ensuring they are left clean and smelling pleasantly after every visit to site.
•The cleaning of any furniture in communal areas, particularly in Older Persons accommodation.
•Ensuring that the external communal areas are kept clean, litter & detritus free.
•Specialist cleaning to communal areas of some other individual schemes including those housing elderly residents, Older Persons Accommodation and those in need of extra support.
•Some ancillary cleaning and other associated duties.
•Assisting NPH in the removal of fly tipping (including items such as black bags, refuse sacks, small pieces of furniture) from inside and outside residential blocks and on estates.
•Other site based tasks which may be carried out on a regular basis to certain properties.
This contract relates mainly to the internal elements of the blocks managed by NPH and the communal areas around the estates, but includes bin stores, garage and parking areas, drying and recreational areas.
NPH is adopting the principles of the HouseMark Photo Book for the delivery and management of this contract and have also worked extensively with residents to establish the level of service that they require in respect of Estate Services. NPH will be expecting the successful tenderers to work with them in ensuring that this level of service, together with the standards identified in the HouseMark PhotoBook, are maintained. The minimum expected level of services has been identified as an "A" standard.
For more information about this opportunity, please visit the eSourcing portal at:
nph.delta-esourcing.com/tenders/UK-UK-Northa… ↗
To respond to this opportunity, please click here:
- How the procedure runs: NPH will conduct this procurement in two stages - Stage 1 – Initial Bid submission This will comprise of submission of the procurement specific questionnaire, written quality response and pricing submissions. Submissions will be assessed out of a maximum 85% total score. Stage 2 – Presentation and final award The top 5 scoring combined price bidders bad on the quality and price submissions will be shortlisted to an in-person presentation stage. Any bidder outside of the top 5 will be rejected at this point and will not continue any further in the process. This presentation stage will be worth 15%. Note where a bidder is within the top 5, but their combined written quality and pricing submission score (out of 85%) is more than 15% less than the next lowest ranked bidder then NPH reserve the right not shortlist them to the presentation stage. This is on the basis that even if the maximum score is achieved at the presentation stage the bidder cannot surpass the score achieved by the next highest ranked bidder and so could not be successful following the presentation stage. Final Award Following the presentations by the top 5 shortlisted bidders, the combined score for the shortlisted bidders (out of 85%) will be added to their presentation score (out of 15%) to form a total score out of a maximum possible 100%, and the award will be made to the bidder that has achieved the highest combined score, that being considered the most advantageous tender (MAT).
CPV: Accommodation, building and window cleaning services · Building-cleaning services · Cleaning services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£9,600,000
- Economic & financial standing
Public Liability - £10 Million
Employee Liability - £5 Million
Contractor All Risk£1 Million
The minimum eligible annual turnover is: £2 million averaged over three years
- Technical & professional ability
Organisational Accreditations/Qualifications/Certifications
British Institute of Cleaning Science (BICSc) (Mandatory)
A relevant ISO certification for:
Quality Management in line with ISO 9001 (Desirable),
Environmental Management in line with ISO 14001,
Health and Safety in line with ISO 45001 – such as SafeContractor / CHAS / Constructionline (Desirable)
Risk Assessments and Method Statements (RAMS) (Desirable)
Operative Accreditations/Qualification/Certifications
DBS Check (Mandatory)
COSHH Training (Desirable)
Manual Handling Training (Desirable)
Health and Safety Training (Desirable)
Safeguarding Training (Desirable)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality Questions: 50%
- Presentation: 15%
- Pricing Matrix: 35%
Published award criteria (3)
- Quality Questions
- Pricing Matrix
- Presentation
- Economic & financial standing
Public Liability - £10 Million
Employee Liability - £5 Million
Contractor All Risk£1 Million
The minimum eligible annual turnover is: £2 million averaged over three years
- Technical & professional ability
Organisational Accreditations/Qualifications/Certifications
British Institute of Cleaning Science (BICSc) (Mandatory)
A relevant ISO certification for:
Quality Management in line with ISO 9001 (Desirable),
Environmental Management in line with ISO 14001,
Health and Safety in line with ISO 45001 – such as SafeContractor / CHAS / Constructionline (Desirable)
Risk Assessments and Method Statements (RAMS) (Desirable)
Operative Accreditations/Qualification/Certifications
DBS Check (Mandatory)
COSHH Training (Desirable)
Manual Handling Training (Desirable)
Health and Safety Training (Desirable)
Safeguarding Training (Desirable)
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Sept 2026, 10:11 BST
- Last source update
- 2 Sept 2026, 10:11 BST
- Award evaluation window
- Submission end – 15 Feb 2027
- Authority reference
NPH_2025_70- FTS notice number
2026/S 000-082939- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06f023Find a Tender
- How it runs
NPH will conduct this procurement in two stages - Stage 1 – Initial Bid submission
This will comprise of submission of the procurement specific questionnaire, written quality response and pricing submissions. Submissions will be assessed out of a maximum 85% total score.
Stage 2 – Presentation and final award
The top 5 scoring combined price bidders bad on the quality and price submissions will be shortlisted to an in-person presentation stage. Any bidder outside of the top 5 will be rejected at this point and will not continue any further in the process. This presentation stage will be worth 15%.
Note where a bidder is within the top 5, but their combined written quality and pricing submission score (out of 85%) is more than 15% less than the next lowest ranked bidder then NPH reserve the right not shortlist them to the presentation stage. This is on the basis that even if the maximum score is achieved at the presentation stage the bidder cannot surpass the score achieved by the next highest ranked bidder and so could not be successful following the presentation stage.
Final Award
Following the presentations by the top 5 shortlisted bidders, the combined score for the shortlisted bidders (out of 85%) will be added to their presentation score (out of 15%) to form a total score out of a maximum possible 100%, and the award will be made to the bidder that has achieved the highest combined score, that being considered the most advantageous tender (MAT).
How it was run
Official notice- Submission deadline
- 14 Oct 2026, 14:00 BST
- Clarification deadline
- 2 Sept 2026, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
2 Sept 2026 → 1 Jul 2027 · 5 dates- Tender notice published49 days ago2 Sept 2026, 10:11 BST
- Clarification questions by49 days ago2 Sept 2026, 14:00 BST
- Submission deadline7 days ago14 Oct 2026, 14:00 BST
- Today21 Oct 2026
- Award decision expected byin 118 days15 Feb 2027, 23:59 GMT
- Contract startsin 253 days1 Jul 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published2 Sept 2026, 10:11 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender