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ESPH Wealden District Council - Leisure and Active Wellbeing Service Contract (ESPH696)

Buyer: Wealden District Council →

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BuyerWealden District Council
StatusClosed
Deadline27 Mar 2026
Value£67,500,000
Published18 Dec 2025

What is being bought

The Contract is for the operation of Crowborough Leisure Centre, Hailsham Leisure Centre and Uckfield Leisure Centre. The Contract also includes the design and delivery of a new Active Wellbeing Service of facility-based and neighbourhood-based programmes. Crowborough Leisure Centre is a wet and dry side leisure facility that was built in 1986. It is located within Goldsmiths Recreation Ground in Crowborough. The facility is owned by Crowborough Town Council and is on a long term lease to the Authority. It is situated in the north of the district and attracts visitors from nearby settlements including Buxted, Mayfield and Rotherfield in addition to those living and visiting the town itself. Dry side facilities at Crowborough Leisure Centre include a 70-station gym, a 4-court sports hall, 2 multipurpose studios, 1 spin studio and a café. Wet-side facilities include a 6-lane, 25m swimming pool with a movable pool floor and an 84-seat spectator viewing area. There is also a health suite with a sauna and steam room. Hailsham Leisure Centre is owned by the Authority. Originally built in 1985, it is situated in the town centre of Hailsham and consists of both wet and dry-side facilities. Dry side facilities include an 80-station gym, 3 multipurpose activity studios, 1 spin studio, a soft play centre, 3 treatment rooms, 1 meeting room, an 8-lane ten pin bowling alley and a café. Wet-side facilities include a 4-lane 25m swimming pool with an integrated teaching pool and a sauna. Uckfield Leisure Centre is owned by East Sussex County Council and managed by the Authority on a long-term lease basis. Built in 1987, Uckfield Leisure Centre is a dual-use site shared with Uckfield College, a secondary school and sixth form for pupils aged 11 to 18. 2.The centre contains both wet and dry leisure facilities. Dry side facilities include a 46-station fitness gym, 1 squash court, 2 multipurpose activity studios, 1 spin studio and a 4-badminton court sports hall. Wet-side facilities including a 4-lane leisure pool, a 5m splash pool and a flume with water catch. The Operator shall deliver an Active Wellbeing Service of Facility-Based and Neighbourhood-Based programmes. This will shall support the Authority’s strategic objectives for the service and contribute towards its wider local strategic priorities, extending the reach and impact of the Services beyond the Core Facilities. The Active Wellbeing Service shall meet the following required outputs: 1. An increase in the number of residents from target groups participating regularly in sport and physical activity. 2. A range of high-quality facility-based and neighbourhood-based programmes aimed at residents who are inactive or not engaging regularly in sport and physical activity 3. A decrease in physically inactive residents 4. An increase in the number of volunteers and volunteering opportunities 5. Increased opportunities for access to sport and physical activity opportunities within priority localities 6. Increased opportunities for access to sport and physical activity opportunities in community settings outside of the core leisure facilities Commencing on 1 April 2027, the Contract is for 10 years, with an option to extend, which may be exercised by the Authority in consultation with the Operator, for a period or periods of up to 5 years. The total possible Contract duration, including extension provision, will therefore be 15 years.

Delivery location

UKJ22, GB

Categories

Recreational, cultural and sporting services 92000000

Lot details

Lot LOT-0001

No lot description published.

Statusactive
ValueAED 67,500,000
Contract periodFrom 1 Apr 2027 to 31 Mar 2037

Award criteria
Simple description — The award criteria will be based on a split between cost and quality as 40 percent and 60 percent respectively. Quality will be assessed using the following criteria: Service Quality - 8% Facility Development - 8% Active Wellbeing Service - 8% Asset Management - 8% Programme Development and Innovation - 7% Sustainability - 7% Marketing and Pricing - 4% Staffing, Training and Development - 4% Performance Monitoring - 3% Social Value - 3% For the 40% allocated to cost the Tender Price submission for the Initial Tender Base Bid will be evaluated on the basis of the annual average Management Fee for the whole Contract term and scored to reward Bidders offering the most favourable management fee payment to the Authority

What is included

ItemCategoryQuantity
LOT-0001Recreational, cultural and sporting servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 92. The category anchor is Recreational, cultural and sporting services (92000000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 921,0083 median · 21.4 average (224 of 1,008 with a bid count)3.1 average (257 of 1,008 with named award suppliers)Not published
Same buyer0Not publishedNot publishedNot published
Delivery region: UKJ221Not publishedNot publishedNot published
Similar published value (0.5×–2×)234 median · 4 average (1 of 23 with a bid count)1 average (1 of 23 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeconcession, lightTouch
Covered byNot published
Submission policyallowed
Selection criteriaNot published
Risk detailsDepending on the basis of award of contract (traditional or agency) the Council reserves the right to vary the contract at its discretion or if updated guidance is received from HMRC on the validity of the agency model for the services provided.

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05698e
Latest release ID084365-2025
Latest release timestampThu Dec 18 2025 13:00:42 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/084365-2025
Tender statusactive
Procurement methodopen
Procurement method detailsCompetitive flexible procedure
Main procurement categoryservices
Above thresholdYes
Legal basis2023/54
Tender period: startNot published
Tender period: end2026-03-27T12:00:00+00:00
Expression of interest deadlineNot published
Enquiry deadline2026-03-13T12:00:00+00:00
Award period: startNot published
Award period: end2026-12-02T23:59:59+00:00
Submission method detailsAll return documents for Conditions of Participation and Invitation to Submit Initial Tenders, and any subsequent tender stages, must be submitted via the council's eProcurement Portal, In-Tend. The Council's procurement portal is available here: https://in-tendhost.co.uk/esph/aspx/Home
Submission languagesen
Electronic catalogue policyNot published
Total tender value£67,500,000
Tender lots in source1
Tender items in source1
Tender documents in source3
Awards in latest release0
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
18 Dec 2025tender084365-2025
30 Jul 2025planning044482-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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            }
          ],
          "weightingDescription": "The award criteria will be based on a split between cost and quality as 40 percent and 60 percent respectively.\nQuality will be assessed using the following criteria:\nService Quality - 8%\nFacility Development - 8%\nActive Wellbeing Service - 8%\nAsset Management - 8%\nProgramme Development and Innovation - 7%\nSustainability - 7%\nMarketing and Pricing - 4%\nStaffing, Training and Development - 4%\nPerformance Monitoring - 3%\nSocial Value - 3%\nFor the 40% allocated to cost the Tender Price submission for the Initial Tender Base Bid will be evaluated on the basis of the annual average Management Fee for the whole Contract term and scored to reward Bidders offering the most favourable management fee payment to the Authority"
        },
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    ],
    "title": "ESPH Wealden District Council - Leisure and Active Wellbeing Service Contract (ESPH696)",
    "value": {
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    },
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    "documents": [
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        "id": "L-1",
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        "documentType": "biddingDocuments"
      },
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "084365-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/084365-2025",
        "format": "text/html",
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    ],
    "procedure": {
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    },
    "legalBasis": {
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    "awardPeriod": {
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    },
    "description": "The Contract is for the operation of Crowborough Leisure Centre, Hailsham Leisure Centre and Uckfield Leisure Centre. The Contract also includes the design and delivery of a new Active Wellbeing Service of facility-based and neighbourhood-based programmes. \nCrowborough Leisure Centre is a wet and dry side leisure facility that was built in 1986. It is located within Goldsmiths Recreation Ground in Crowborough. The facility is owned by Crowborough Town Council and is on a long term lease to the Authority. It is situated in the north of the district and attracts visitors from nearby settlements including Buxted, Mayfield and Rotherfield in addition to those living and visiting the town itself. Dry side facilities at Crowborough Leisure Centre include a 70-station gym, a 4-court sports hall, 2 multipurpose studios, 1 spin studio and a café. Wet-side facilities include a 6-lane, 25m swimming pool with a movable pool floor and an 84-seat spectator viewing area. There is also a health suite with a sauna and steam room.\nHailsham Leisure Centre is owned by the Authority. Originally built in 1985, it is situated in the town centre of Hailsham and consists of both wet and dry-side facilities. Dry side facilities include an 80-station gym, 3 multipurpose activity studios, 1 spin studio, a soft play centre, 3 treatment rooms, 1 meeting room, an 8-lane ten pin bowling alley and a café. Wet-side facilities include a 4-lane 25m swimming pool with an integrated teaching pool and a sauna. \nUckfield Leisure Centre is owned by East Sussex County Council and managed by the Authority on a long-term lease basis. Built in 1987, Uckfield Leisure Centre is a dual-use site shared with Uckfield College, a secondary school and sixth form for pupils aged 11 to 18.  2.The centre contains both wet and dry leisure facilities. Dry side facilities include a 46-station fitness gym, 1 squash court, 2 multipurpose activity studios, 1 spin studio and a 4-badminton court sports hall. Wet-side facilities including a 4-lane leisure pool, a 5m splash pool and a flume with water catch.\nThe Operator shall deliver an Active Wellbeing Service of Facility-Based and Neighbourhood-Based programmes. This will shall support the Authority’s strategic objectives for the service and contribute towards its wider local strategic priorities, extending the reach and impact of the Services beyond the Core Facilities. The Active Wellbeing Service shall meet the following required outputs:\n1.\tAn increase in the number of residents from target groups participating regularly in sport and physical activity. \n2.\tA range of high-quality facility-based and neighbourhood-based programmes aimed at residents who are inactive or not engaging regularly in sport and physical activity \n3.\tA decrease in physically inactive residents \n4.\tAn increase in the number of volunteers and volunteering opportunities\n5.\tIncreased opportunities for access to sport and physical activity opportunities within priority localities\n6.\tIncreased opportunities for access to sport and physical activity opportunities in community settings outside of the core leisure facilities\nCommencing on 1 April 2027, the Contract is for 10 years, with an option to extend,  which may be exercised by the Authority in consultation with the Operator, for a period or periods of up to 5 years. The total possible Contract duration, including extension provision, will therefore be 15 years.",
    "riskDetails": "Depending on the basis of award of contract (traditional or agency) the Council reserves the right to vary the contract at its discretion or if updated guidance is received from HMRC on the validity of the agency model for the services provided.",
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    "specialRegime": [
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    "submissionMethodDetails": "All return documents for Conditions of Participation and Invitation to Submit Initial Tenders, and any subsequent tender stages, must be submitted via the council's eProcurement Portal, In-Tend. The Council's procurement portal is available here: https://in-tendhost.co.uk/esph/aspx/Home",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
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      "id": "GB-PPON-PXRN-7814-TGXG",
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        "country": "GB",
        "locality": "Hailsham",
        "postalCode": "BN27 2AX",
        "countryName": "United Kingdom",
        "streetAddress": "Vicarage Lane"
      },
      "details": {
        "url": "https://www.wealden.gov.uk/",
        "classifications": [
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      "contactPoint": {
        "email": "esph@wealden.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
Complete JSON history (2 releases)
18 Dec 2025 · 084365-2025 · tender
{
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  "buyer": {
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    "description": "The Contract is for the operation of Crowborough Leisure Centre, Hailsham Leisure Centre and Uckfield Leisure Centre. The Contract also includes the design and delivery of a new Active Wellbeing Service of facility-based and neighbourhood-based programmes. \nCrowborough Leisure Centre is a wet and dry side leisure facility that was built in 1986. It is located within Goldsmiths Recreation Ground in Crowborough. The facility is owned by Crowborough Town Council and is on a long term lease to the Authority. It is situated in the north of the district and attracts visitors from nearby settlements including Buxted, Mayfield and Rotherfield in addition to those living and visiting the town itself. Dry side facilities at Crowborough Leisure Centre include a 70-station gym, a 4-court sports hall, 2 multipurpose studios, 1 spin studio and a café. Wet-side facilities include a 6-lane, 25m swimming pool with a movable pool floor and an 84-seat spectator viewing area. There is also a health suite with a sauna and steam room.\nHailsham Leisure Centre is owned by the Authority. Originally built in 1985, it is situated in the town centre of Hailsham and consists of both wet and dry-side facilities. Dry side facilities include an 80-station gym, 3 multipurpose activity studios, 1 spin studio, a soft play centre, 3 treatment rooms, 1 meeting room, an 8-lane ten pin bowling alley and a café. Wet-side facilities include a 4-lane 25m swimming pool with an integrated teaching pool and a sauna. \nUckfield Leisure Centre is owned by East Sussex County Council and managed by the Authority on a long-term lease basis. Built in 1987, Uckfield Leisure Centre is a dual-use site shared with Uckfield College, a secondary school and sixth form for pupils aged 11 to 18.  2.The centre contains both wet and dry leisure facilities. Dry side facilities include a 46-station fitness gym, 1 squash court, 2 multipurpose activity studios, 1 spin studio and a 4-badminton court sports hall. Wet-side facilities including a 4-lane leisure pool, a 5m splash pool and a flume with water catch.\nThe Operator shall deliver an Active Wellbeing Service of Facility-Based and Neighbourhood-Based programmes. This will shall support the Authority’s strategic objectives for the service and contribute towards its wider local strategic priorities, extending the reach and impact of the Services beyond the Core Facilities. The Active Wellbeing Service shall meet the following required outputs:\n1.\tAn increase in the number of residents from target groups participating regularly in sport and physical activity. \n2.\tA range of high-quality facility-based and neighbourhood-based programmes aimed at residents who are inactive or not engaging regularly in sport and physical activity \n3.\tA decrease in physically inactive residents \n4.\tAn increase in the number of volunteers and volunteering opportunities\n5.\tIncreased opportunities for access to sport and physical activity opportunities within priority localities\n6.\tIncreased opportunities for access to sport and physical activity opportunities in community settings outside of the core leisure facilities\nCommencing on 1 April 2027, the Contract is for 10 years, with an option to extend,  which may be exercised by the Authority in consultation with the Operator, for a period or periods of up to 5 years. The total possible Contract duration, including extension provision, will therefore be 15 years.",
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    "submissionMethodDetails": "All return documents for Conditions of Participation and Invitation to Submit Initial Tenders, and any subsequent tender stages, must be submitted via the council's eProcurement Portal, In-Tend. The Council's procurement portal is available here: https://in-tendhost.co.uk/esph/aspx/Home",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PXRN-7814-TGXG",
      "name": "Wealden District Council",
      "roles": [
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      ],
      "address": {
        "region": "UKJ22",
        "country": "GB",
        "locality": "Hailsham",
        "postalCode": "BN27 2AX",
        "countryName": "United Kingdom",
        "streetAddress": "Vicarage Lane"
      },
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        "url": "https://www.wealden.gov.uk/",
        "classifications": [
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            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXRN-7814-TGXG",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "esph@wealden.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
30 Jul 2025 · 044482-2025 · planning
{
  "id": "044482-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-07-30T17:11:13+01:00",
  "ocid": "ocds-h6vhtk-05698e",
  "buyer": {
    "id": "GB-PPON-PXRN-7814-TGXG",
    "name": "Wealden District Council"
  },
  "tender": {
    "id": "ESPH696",
    "lots": [
      {
        "id": "LOT-0001",
        "status": "planning",
        "contractPeriod": {
          "endDate": "2042-03-31T23:59:59+00:00",
          "startDate": "2027-04-01T00:00:00+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0001",
        "relatedLot": "LOT-0001",
        "deliveryAddresses": [
          {
            "region": "UKJ22",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "92000000",
            "scheme": "CPV",
            "description": "Recreational, cultural and sporting services"
          }
        ]
      }
    ],
    "title": "ESPH Wealden District Council - Leisure and Wellbeing Contract",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Wealden District Council is commencing a procurement process for a new Leisure Facilities Operator and and Community Based Outreach Service. The Council has three leisure centres within its portfolio and the contract is expiring 31 March 2027. The centres are located in Crowborough, Uckfield, and Hailsham in East Sussex.\nIt is proposed that the contract will be for a maximum term of fifteen years, until 31 March 2042. The contract start date is 1 April 2027.\nThe Council are at an early stage in development of its proposals for the Leisure and Wellbeing Contract and seeks input from the market as to what might be the most advantageous way of packaging and scoping this future procurement opportunity. Prior to undertaking the formal procurement process, which is currently targeted for commencement in December 2025, the Council is seeking to undertake a preliminary market engagement exercise to review in summary:\ni.\tDelivery of an outreach programme of community-based outreach services and activities\nii.\tContract length\niii.\tViews on procurement route\niv.\tPotential risk allocation\nv.\tPotential investment schemes and funding options\nvi.\tViews on Agency Model and how this might be explored through the tender process\nvii.\tViews on potential variant bids\nThe Council wishes to engage with experienced leisure / active wellbeing facility operators and service providers to inform the upcoming procurement process. The Council wishes to understand the current issues and opportunities facing the market in the delivery of these services.\nThe Council has issued a questionnaire for interested operators to complete and is available at the Council procurement portal here: https://in-tendhost.co.uk/esph/aspx/Home \nThe deadline for submitting preliminary market engagement questionnaires is Friday 22 August 2025.",
    "communication": {
      "futureNoticeDate": "2025-12-01T23:59:59+00:00"
    },
    "specialRegime": [
      "concession",
      "lightTouch"
    ],
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PXRN-7814-TGXG",
      "name": "Wealden District Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ22",
        "country": "GB",
        "locality": "Hailsham",
        "postalCode": "BN27 2AX",
        "countryName": "United Kingdom",
        "streetAddress": "Vicarage Lane"
      },
      "details": {
        "url": "https://www.wealden.gov.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXRN-7814-TGXG",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Stephen Bottomley",
        "email": "esph@wealden.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "044482-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/044482-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-07-30T17:11:13+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-08-22T23:59:59+00:00",
        "description": "The Council are at an early stage in development of its proposals for the Leisure and Wellbeing Contract and seeks input from the market as to what might be the most advantageous way of packaging and scoping this future procurement opportunity. Prior to undertaking the formal procurement process, which is currently targeted for commencement in December 2025, the Council is seeking to undertake a preliminary market engagement exercise to review in summary:\ni.\tDelivery of an outreach programme of community-based outreach services and activities\nii.\tContract length\niii.\tViews on procurement route\niv.\tPotential risk allocation\nv.\tPotential investment schemes and funding options\nvi.\tViews on Agency Model and how this might be explored through the tender process\nvii.\tViews on potential variant bids\nThe Council wishes to engage with experienced leisure / active wellbeing facility operators and service providers to inform the upcoming procurement process. The Council wishes to understand the current issues and opportunities facing the market in the delivery of these services.\nThe Council has issued a questionnaire for interested operators to complete and is available at the Council procurement portal here: https://in-tendhost.co.uk/esph/aspx/Home \nThe deadline for submitting preliminary market engagement questionnaires is Friday 22 August 2025."
      }
    ]
  },
  "initiationType": "tender"
}