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Published 24 Aug 2022, 17:25 BST

Official UK procurement notice

ESPH AB Hastings and Rother Arboriculture Services (ESPH553)

Official notice

Authority: Hastings Borough Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: South East (UKJ22)
Published estimate£400,000exc. VAT
Submissions closed 27 Sept 2022awarded 12 Jan 2023
Awarded to Elite Arborists

What is being bought

Published requirement description

Hastings Borough Council and Rother District Council are seeking to appoint a suitably qualified and experienced contractor for the provision of an arboriculture and tree surgery service within the Councils' borders.The service will include but not be limited to crown lifting, crown reduction, crown thinning, removal of dead wood, clearing of fallen branches and trees, felling and grinding of stumps, general pruning, clearing of hanging branches, pollarding, removal of basal growth, and stump spraying. The service will operate on a call off basis. The contract will be for a duration three years with the option for a twenty four month extension.

CPV: Tree pruning · Tree-cutting services · Tree-maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£400,000
Delivery: South East · The borough of Hastings and the district of Rother.
Extensions: Option for a twenty four month extension.Variant bids: not allowed
77211400 Tree-cutting services77211500 Tree-maintenance services77341000 Tree pruning

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Quality Criteria: 50%
  • price: 50%
Published award criteria (2)
  • Quality Criteria: 50
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
24 Aug 2022, 17:25 BST
Last source update
7 Feb 2023, 11:26 GMT
Award evaluation window
27 Sept 2022 – …
Authority reference
HBC - 035040
FTS notice number
2023/S 000-003685
Classification (CPV)
Tree pruningTree-cutting servicesTree-maintenance services
Delivery area
South East (UKJ22)
Official registry OCID
ocds-h6vhtk-0362b3 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Hastings Borough Council will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
27 Sept 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
27 Sept 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.sesharedservices.org.uk/esourcing/ ↗

Timeline

27 Sept 2022 → 7 Feb 2023 · 4 dates
  1. Submission deadline
    27 Sept 2022, 12:00 BST
  2. Bids opened
    27 Sept 2022, 12:00 BST
  3. Bids must remain valid until
    26 Dec 2022, 23:59 GMT
  4. Notice published
    7 Feb 2023, 11:26 GMT

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    7 Feb 2023, 11:26 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextEstimated total value · II.1.5)Value excluding VAT: £400,000Value excluding VAT: £775,000

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £775,0001 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 12 Jan 2023
Awarded toValueDateStatus
Elite ArboristsSMEHBC & RDC Arboriculture Contract£775,000 †—Awarded

Contracts

  • HBC & RDC Arboriculture Contract · Elite ArboristsSME

    Signed
    12 Jan 2023
    Value
    £775,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic1——

Contracting authority & participating public bodies

2 public bodies on the notice

Hastings Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Muriel Matters House, Breeds Place, Hastings, South East, TN34 3UYContact name, email Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Elite Arborists LtdAwarded supplier09486869 Bank Chambers, 1 Central Avenue, Sittingbourne, South East, ME10 4AE

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria