Official UK procurement notice
ESPH AB Building Cleaning Contract (ESPH465 TI)
Authority: Wealden District Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionWealden District Council (‘the Council’) are seeking a suitably qualified and experienced Contractor to provide a cleaning service for all the Council offices, Public buildings and Public conveniences within the Wealden area.The work has been divided into three distinct Contracts (to be referred to as Lots) so as to recognise the specialist nature and requirements of each activity:i) Lot One: Council Offices and Ad Hoc Servicesii) Lot Two: Crematorium iii) Lot Three: Public ConveniencesIt is anticipated that the contract will commence in 1st April 2022 up to 31st March 2025 with an option to extend by 2x 12 month periods until 31st March 2027.
CPV: Accommodation, building and window cleaning services · Building-cleaning services · Cleaning services · Office cleaning services · Window-cleaning services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£700,000 together) · same evaluation weights on every lotLot #1CrematoriumAwardedRenewalPublished value£150,000
Wealden District Council requires the regular cleaning of Wealden District Council’s crematorium. The crematorium hosts services daily and is open Monday to Friday from 9am – 5pm with occasional Saturday services. The crematorium opened in 2019.
Lot #2Public ConveniencesCancelledRenewalPublished value£250,000
Wealden District Council requires a Public Convenience cleaning service. The winning contractor must deliver high quality, efficient, professional routine, periodic and reactive cleaning services.Specialist or deep cleaning of specific areas within set frequencies and times as may be required by the Council.
Lot #3Council offices and Ad Hoc ServicesAwardedRenewalPublished value£300,000
Wealden District Council requires the regular cleaning of Wealden District Council’s offices and civic hall. The cleaning specification refers to single site consisting of several buildings located at:Wealden District Council Offices, Vicarage Lane, Hailsham, East Sussex, BN27 2QA The building is over three floors and includes meeting rooms, a café, public reception & a separate civic hall. The layout and use of the offices may change during the period of the contract.The Council also requires an Ad Hoc cleaning service for specific cleaning tasks relating to commercial buildings. Details of the type of cleaning service will be provided upon service request.The Council may request one off Ad hoc cleans to other specific sites or commercial buildings during the period of this contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Criteria: 50%
- price: 50%
Published award criteria (2)
- Technical Criteria: 50
- Price: 50
- Suitability
As detailed in tender specification
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Nov 2021, 09:56 GMT
- Last source update
- 25 Apr 2022, 12:15 BST
- Award evaluation window
- 17 Dec 2021 – …
- Authority reference
WDC - 033742- FTS notice number
2022/S 000-010585- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02f92aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
Wealden District Council observed a standstill period following the award of the contract & has conducted itself in respect of any appeals in accordance with the Public Contracts Regulations 2015(as amended)
How it was run
Official notice- Submission deadline
- 17 Dec 2021, 13:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 17 Dec 2021, 13:00 GMT
Timeline
17 Dec 2021 → 25 Apr 2022 · 3 dates- Submission deadline17 Dec 2021, 13:00 GMT
- Bids opened17 Dec 2021, 13:00 GMT
- Notice published25 Apr 2022, 12:15 BST
Notice history
1 event · 4 releases on Find a Tender- Status changed to complete25 Apr 2022, 12:15 BST
Published amendments (2 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Date1V.2.2 | 17 Dec 2021 | 4 Jan 2022 | +18 d |
| — | Date1V.2.2 | 17 Dec 2021 | 4 Jan 2022 | +18 d |
2 amendments published without a description.
Routine re-releases (4)
- 2021-11: 1 release · 23 Nov 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Crematorium1 award | |||
| Blue Frog Cleaning Services LtdSMEESPH465 Building Cleaning - Crematorium | £75,768 † | — | Awarded |
| Lot 3 · Council offices and Ad Hoc Services1 award | |||
| Blue Frog Cleaning Services LtdSMEESPH465 Building Cleaning - Council Offices & Ad Hoc Sites | £157,467 † | — | Awarded |
1 further award records carry no date or value.
Contracts
ESPH465 Building Cleaning - Crematorium · Blue Frog Cleaning Services LtdSME
- Signed
- 25 Mar 2022
- Value
- £75,768
- Status
- active
ESPH465 Building Cleaning - Council Offices & Ad Hoc Sites · Blue Frog Cleaning Services LtdSME
- Signed
- 25 Mar 2022
- Value
- £157,467
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Crematorium | 5bids · 5 electronic | 5 | — | — |
| 3 · Council offices and Ad Hoc Services | 5bids · 5 electronic | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- Blue Frog Cleaning Services LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria