Official UK procurement notice
ENU Student Accommodation Cleaning
Authority: Edinburgh Napier University (Education)
What is being bought2 lots · detail below
Published requirement descriptionEdinburgh Napier University has a requirement for two service providers to provide cleaning services across our three student accommodation sites (Bainfield, Orwell Terrace, and Slateford Road). The scope covers weekly cleans, deep cleans and summer commercial cleans.
- Recurrence: In 3-5 years dependent upon contract extensions
CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Cleaning services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · a supplier may bid for at most 1 and win at most 1 of them · evaluation weights differ by lotLot #1Bainfield Deep Cleans and Summer Commercial Cleans (incl. housekeeping) at Bainfield and Orwell TerraceRenewal
ENU has a requirement for a service provider to provide cleaning services at the Bainfield and Orwell Terrace Student Accommodation sites.
This lot is for the deep cleans required at Bainfield (required in June, August and January each year) and for the Summer Commercial Cleans, which is inclusive of house keeping (bed-making, linen duties etc.) at Bainfield and Orwell Terrace Student Accommodation sites during July-September each year.
Lot #2Weekly Cleans (All Sites) and Deep Cleans for Orwell Terrace and Slateford RoadAwardedRenewal
ENU has a requirement for a service provider to provide cleaning services at the Bainfield, Orwell Terrace, and Slateford Road Student Accommodation sites.
This lot is for the Weekly cleans (all 3 sites) as well as the deep cleans for both Orwell Terrace and Slateford Road (required in June, August, and January each year).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · Bainfield Deep Cleans and Summer Commercial Cleans (incl. housekeeping) at Bainfield and Orwell Terrace | 57% | 40% | 3% | |
| 2 · Weekly Cleans (All Sites) and Deep Cleans for Orwell Terrace and Slateford Road | 57% | 40% | 3% |
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · In 3-5 years dependent upon contract extensions
- First published
- 3 Dec 2024, 16:31 GMT
- Last source update
- 2 Jun 2025, 13:27 BST
- Award evaluation window
- 10 Apr 2025 – …
- Authority reference
500PF-ENU-2425-PRF1089- FTS notice number
2025/S 000-029146- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c1faFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below: Professional Risk Indemnity: GBP5M Employer's (Compulsory) Liability: GBP10M Public Liability: GBP10M (SC Ref:799904)
How it was run
Official notice- Submission deadline
- 10 Apr 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 10 Apr 2025, 12:00 BST
Timeline
3 Feb 2025 → 2 Jun 2025 · 5 dates- Next notice expected3 Feb 2025
- Submission deadline10 Apr 2025, 12:00 BST
- Bids opened10 Apr 2025, 12:00 BST
- Contract starts2 Jun 2025, 00:00 BST
- Notice published2 Jun 2025, 13:27 BST
Notice history
4 events · 3 releases on Find a Tender · since 20 Mar 2025- Status changed to active20 Mar 2025, 11:16 GMT
- Procurement method changed20 Mar 2025, 11:16 GMT
- Deadline published: 10 Apr 2025, 12:00 BST20 Mar 2025, 11:16 GMT
- Status changed to complete2 Jun 2025, 13:27 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 2 · Weekly Cleans (All Sites) and Deep Cleans for Orwell Terrace and Slateford Road1 award | |||
| Perfect Clean Edinburgh LtdSME | £425,286 † | — | Awarded |
Contracts
Weekly Cleans (All Sites) and Deep Cleans for Orwell Terrace and Slateford Road · Perfect Clean Edinburgh LtdSME
- Signed
- 27 May 2025
- Value
- £425,286
- Period
- … – 1 Jun 2028
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 2 · Weekly Cleans (All Sites) and Deep Cleans for Orwell Terrace and Slateford Road | 8bids · 8 electronic · 8 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Perfect Clean Edinburgh LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.