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Published 21 Apr 2023, 16:27 BST

Official UK procurement notice

Enterprise Resource Planning (ERP) Tool - Finance, HR, Payroll and Procurement

Official notice

Authority: City of London Corporation (Local council)

GoodsRestricted procedure
Sectors: Software Packages & ERP (48) Delivery: London (UKI)
Published estimate£5,000,000exc. VAT27.1% above published estimate
Submissions closed 29 May 2023awarded 28 Mar 2024
Awarded to SAP (UK) LIMITED

What is being bought

Published requirement description

The City of London Corporation wishes to establish a contract for the provision of an Enterprise Resource Planning (ERP) Tool, for Finance, HR, Payroll, and Procurement.

The City is seeking proposals from suppliers who can provide a complete end-to-end ERP system that covers all essential business functions and seamlessly integrates them to support the organisation's strategic objectives and operational efficiency.

CPV: Business transaction and personal business software package · Financial analysis software package · Financial systems software package · Procurement software package · Time accounting or human resources software package

The lotProcurement structure

single lot · value published
Lot #1Enterprise Resource Planning (ERP) Tool - Finance, HR, Payroll and ProcurementAwardedRenewalPublished value£5,000,000
Delivery: London
Extensions: The initial term is 5 years, with the option to extend for a further 2+2+1 yearsSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
48441000 Financial analysis software package48442000 Financial systems software package48450000 Time accounting or human resources software package48490000 Procurement software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
21 Apr 2023, 16:27 BST
Last source update
2 Apr 2024, 13:39 BST
FTS notice number
2024/S 000-010576
Classification (CPV)
Business transaction and personal business software packageFinancial analysis software packageFinancial systems software packageProcurement software packageTime accounting or human resources software package
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-03c35d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: This tendering exercise is being undertaken using the electronic tendering system ‘capitalEsourcing’ (www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free. The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £500,000

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
29 May 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

29 May 2023 → 2 Apr 2024 · 3 dates
  1. Submission deadline
    29 May 2023, 12:00 BST
  2. Invitations to tender expected
    3 Jul 2023, 00:00 BST
  3. Notice published
    2 Apr 2024, 13:39 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    2 Apr 2024, 13:39 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £6,355,0531 contract exc. VAT
Bids received 2
Contracts signed 1latest 28 Mar 2024
Awarded toValueDateStatus
SAP (UK) LIMITED£6,355,053 †—Awarded

Contracts

  • Contract 010576-2024-1 · SAP (UK) LIMITED

    Signed
    28 Mar 2024
    Value
    £6,355,053
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids———

Contracting authority & participating public bodies

City of London Corporation

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Guildhall, London, London, EC2P 2EJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Cabinet OfficeMediation body London
  • High Court of England and WalesReview body London
  • The Mayor and Commonalty and Citizens of the City of LondonReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria