Find a TenderAwarded
Published 2 Feb 2021, 15:16 GMT

Official UK procurement notice

Engaging with Welsh Diaspora

Official notice

Authority: Welsh Government

ServicesOpen procedureSME suitable
Published estimate£360,000exc. VAT0.3% below published estimate
Submissions closed 17 Mar 2021awarded 1 Nov 2021
Awarded to Treacy Management Consulting Ltd

What is being bought

Published requirement description

This procurement exercise is being conducted on behalf of the Welsh Ministers to procure the services of a supplier who is capable of engaging with Welsh diaspora to develop a database of 500,000 diaspora connections and provide associated analysis of the impact of engaging with these connections by using various digital communications methodologies.

CPV: Database and operating software development services · Database services

The lotProcurement structure

single lot · no lot value published
Lot #1The Welsh Government’s International Strategy sets out to:AwardedRenewal

The Welsh Government’s International Strategy sets out to:

  • Raise Wales’s profile on the international stage;
  • Grow the economy by increasing exports and attracting inward investment; and
  • Establish Wales as a globally responsible nation.

One of the ways in which the Welsh Government has committed to meeting these ambitions is by mobilising the Welsh diaspora. Developing an effective relationship with our diaspora will offer a Platform from which to raise the profile of Wales, showcase Welsh excellence and reach the target of making 500,000 Welsh diaspora connections.

The objectives of the contract are to:

  • Build a database of 500,000 diaspora connections.
  • Map out the Welsh diaspora overseas: who they are and where they are.
  • Harness, coordinate and promote the work of existing Welsh diaspora networks.
  • Promote the Welsh Government’s key messages amongst diaspora and provide feedback on which messages resonate.
  • Provide quarterly updates on the number of diaspora “connections” i.e. progress against the 500k target.
  • Identify any particularly influential members of the diaspora community that would benefit from closer relationship management, either from Cardiff or via the overseas network.
  • Measure the benefits (economic and other) to Wales from connecting with diaspora e.g. through tourism, investment, donations, profile.
  • Work with Welsh organisations identified by the Welsh Government to promote their offer and work abroad.
Delivery: Wales · Welsh Government Office Cathays Park Cardiff
Extensions: The Supplier may be asked to deliver ad-hoc additional services (estimated 2-5 per year) which may include but is not limited to; organising and delivering digital and/or physical events with Diaspora, promote and encourage involvement from the Welsh Diaspora in Welsh Government led activity amongst other things. This is not an exclusive requirement, nor is any work guaranteed to the Supplier. The Client reserves the right to contract these services with an alternative Supplier. · The contract may be extended beyond the original Contract term by periods totalling no more than 12 months.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
2 Feb 2021, 15:16 GMT
Last source update
10 Nov 2021, 11:55 GMT
Award evaluation window
17 Mar 2021 – …
Authority reference
C021/2020/2021
FTS notice number
2021/S 000-028132
Classification (CPV)
Database and operating software development servicesDatabase services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-028f6d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:115433)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
17 Mar 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
120 days from the deadline
Bids opened
17 Mar 2021, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Mar 2021 → 10 Nov 2021 · 3 dates
  1. Submission deadline
    17 Mar 2021, 12:00 GMT
  2. Bids opened
    17 Mar 2021, 12:30 GMT
  3. Notice published
    10 Nov 2021, 11:55 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Nov 2021, 11:55 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £358,9761 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 1 Nov 2021
Awarded toValueDateStatus
Treacy Management Consulting LtdSMESubcontracting: declared£358,976 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Welsh Government

Contracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services Cathays Park, Cardiff, Wales, CF10 3NQContact email Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria