Official UK procurement notice
Electric Vehicle Charging Infrastructure (LEVI Fund)
Authority: Essex County Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionEssex County Council ('the Authority') have been pre-allocated £8,382,000 under the Local Electric Vehicle (LEVI) fund, which aims to increase the number of on-street low-powered charge points in residential areas, accelerating the commercialisation of Electric Vehicle (EV) Charging Infrastructure across the County.
The Authority requires Service Providers for four concession contracts to install, manage, maintain, and replace as required, Electric Vehicle Charging Equipment. We require three different technology types: Street Furniture Charge Points (minimum 1 Socket), Multi-Socket Street Furniture Charge Points (minimum 2 Sockets), and 'Flush to the Floor' Charge Points (minimum 1 Socket).
The outcome of these four contracts shall be to establish an integrated EV Charge Point network across Essex, constituted of a cumulative minimum of 5,000 Installed and Operational Sockets available for public use, particularly designed for the needs of Users without access to off-street parking.
The Agreement Term for these Contracts will be 15 Year(s), with the option to extend once for a period of 12 Month(s).
- How the procedure runs: The procurement process for this Contract is split into three stages: 1) Stage One: Conditions of Participation 2) Stage Two: Invitation to Submit Initial Tender (ISIT) 3) Feedback Meetings and Invitation to Submit a Final Tender (ISFT) (if progressed by the Authority in accordance with 1.11-1.14 of this Bidder's Guidance) Stage One: Conditions of Participation 1.4 Stage One will be constituted by two parts: the Procurement Selection Questionnaire, and the Stage One Assessment Questions. The Procurement Selection Questionnaire will assess if Bidders have satisfied the Authority that they have the technical, financial and legal competency, capacity and ability to deliver the requirement as set out in the Schedule 2 (Specification). Bidders will also be requested to submit a response to the Stage One Assessment Questions, which will be scored and moderated by an evaluation panel in accordance with the respective scoring criteria. The top scoring seven Bidders for each Lot will be selected to participate in further stages of the Procurement process. Where the seventh placed Bidder receives an equal score with the eighth placed Bidder, both will be invited to participate in the next Stage. For Bidders not selected for further participation at each stage, you will be notified of the outcome and high level feedback will be provided, but the Authority has no obligation to provide an Assessment Summary in full. 1.5 In the e-Sourcing portal (ProContract) there is one Conditions of Participation response template which ALL Bidders are required to complete. Only one Conditions of Participation (Section A) needs to be completed regardless of which lot(s) are being bid. Stage Two: Invitation to Submit Initial Tender (ISIT) 1.6 Bidders selected following Stage One will receive an Invitation to Submit an Initial Tender (ISIT), constituting the tender questions for this Procurement. Bidders will be required to submit Plans as detailed in Section Four of this Bidder's Guidance, and the relevant sections of the Evaluation Matrix. Bidders are advised to submit responses to the Initial Tender questions as if it were a final tender, as there is no guarantee they will be offered any opportunity to resubmit any or all of their Tender. Bidder's Responses will then be scored in accordance with the respective Scoring Methodology. ISIT therefore means: Invitation to Submit Initial Tender or, in the event of a decision by the Authority to award without negotiation, the final tender. 1.7 There are lot specific response templates built into the e-Sourcing portal for this procurement for each ITT, clearly marked with which lot they relate to. Bidders are only required to complete the templates related to the lot(s) for which they are bidding. Bidders must complete all questions for the respective lot(s) they are bidding for prior to the Submission Deadline 1.8 Bidders are permitted to bid for multiple lots, regardless of whether the aggregated scale (number of sockets) of the lots bid for exceeds their capability, to maximise the likelihood of being awarded a contract(s). There is no restriction on the number of lots which can be bid, but only one tender response per lot is permitted from each Bidder. 1.9 Once the Authority has evaluated responses, a decision will be made as to whether the Authority will exercise a negotiation stage. If the Authority decides not to negotiate, then all Bidders invited to ISIT will remain in the competition and offers will be made to the top scoring Bidders for each Lot, in accordance with the process set out in Bidder Guidance Section 6 (Process Leading to Overall Score). Stage Three: Feedback Meetings and Invitation to Submit Final Tender (ISFT) 1.11 If the Authority decides to exercise this negotiation stage, this will be limited to an invitation to the Bidders with the top three Overall Scores in the ISIT stage. Bidders whose Overall Scores are ranked below third for each respective Lot will be downselected at this stage. All Bidders will be notified at this point of whether they qualify for a negotiation stage or whether they have been excluded from the tender via the messaging functionality on the e-Sourcing system (ProContract). 1.12 The negotiation agenda will consist of Authority selected question(s) and where the Bidder's Responses could be improved. The selected question(s) will be the same for all Bidders. The Bidder will receive relevant feedback and then have the opportunity to resubmit a Response in the ISFT. All Bidders provided with the same level of feedback and the same quantity of time. 1.13 The selected Questions will then be opened for resubmission of responses within a timeframe specified by the Authority. The invitation to resubmit Responses would be limited to the selected question(s) - all other question responses and the score the Bidder received from the ISIT stage would be frozen and carried over. Provisional Award and Contract Signature 1.15 Following the completion of Tender evaluations, offers of provisional award (subject to internal governance and successful completion of the standstill period) will be issued to the preferred Bidder for each Lot (i.e. the Bidder with the with the highest Overall Tender Score for each Lot calculated in accordance with the 'Process Leading to Overall Tender Score' section of this Bidder Guidance). 1.16 The preferred Bidder will be required to accept in principle or decline any lots where a conditional offer has been made by the Authority within five (5) Working Days. The conditional offer expires five (5) Working Days after the date and time of the issue of the conditional offer letter. If the Authority has not received communication within the stipulated five (5) Working Day time period, then the offer will be withdrawn. Should a Bidder decline any lot(s), or any offers are withdrawn due to lack of response during the five (5) Working Day period, the conditional offer will subsequently be made to the Bidder with the next highest Overall Tender Score for that lot(s). The Bidder must ensure that all contact details within the e-sourcing portal (Pro-Contract) are up to date to ensure communication is made to appropriate persons and that system notifications are active to ensure the maximum use of the five (5) Working Day time period. This process will continue until the Authority has an acceptance in principle for all lots which are being pursued for award of Contract. 1.17 Where Bidders have accepted in principle two Lots, they will be reissued with a Financial Assessment Form for completion, proportionate to the value of the two Lots they have won. The risk category returned from this document will then determine whether a Parent Company Guarantee, bond or alternative will be required. 1.18 Bidders are limited to the award of a maximum of two Lots. Should Bidders have the highest Overall Score for more than two Lots, the Bidder shall inform the Authority of which of the Lot(s) they will withdraw from, in accordance with the timeframes specified in the above paragraph. 1.19 The process for Contract Award will be in accordance with the provisions set out in the Procurement Act 2023 and the Procurement Regulations 2024. First, a Contract Award notice will be issued on Find a Tender Service (FTS) beginning the Standstill Period, immediately followed by Assessment Summaries being provided to all Bidders who submitted in the Final Stage of this Procurement (either the ISIT or ISFT dependant on whether the Authority progresses the latter option). For those who were down selected during the tender, high-level feedback will be provided, but the Authority has no obligation to provide an Assessment Summary in full.
- No preliminary market engagement: A PIN was published under the Procurement Contract Regulations 2015 - this can be found through the notice identifier 2024/S 000-012992, or through this link: https://www.find-tender.service.gov.uk/Notice/012992-2024
CPV: Chargers · Electric vehicles · Electrical equipment for engines and vehicles · Electrical installation work · Installation services of electrical equipment · Vehicle refuelling services
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£633,000,000 together) · win at most 2 of them · same conditions of participation on every lot · same evaluation weights on every lotLot #1Street Furniture Charge Points (On-Street Sites)AwardedRenewalPublished value£184,000,000
The source published no individual description for this lot.
- Economic & financial standing
Financial Capacity - Bidders financial ratios will be assessed proportionate to their offered contract value, which will categorise Bidders as 'Low', 'Medium', 'High' or 'Very High' risk. For Bidders that are categorised as 'High' or 'Very High' risk, the Authority will require a guarantee or bond that will provide the Authority with sufficient security that the Bidder has the financial capacity to deliver this Service. It is the Authority's preference that this be a Parent Company Guarantee, but will consider alternatives on a case by case basis. The Authority will decide at its discretion which guarantees, bonds or alternative financial instruments are sufficient to provide confidence of financial capacity. Bidders should note that since this is a multi-Lot requirement, the value of Contract award to differing Bidders will not be known until the Offer Stage, and therefore the Pass/Fail criteria for this will be applied at this time.
Financial Capacity: Insurance - Bidders are required to already have or be willing to obtain prior to contract award the following insurances: Employer's Liability Insurance of £10 million, Public Liability Insurance of £10 million, Product Liability Insurance of £10 million and Professional Indemnity Insurance of £2 million.
Legal Capacity: Modern Slavery Act 2015 compliance - Bidders are required to self-declare if they are a commercial organisation subject to the Act requirements, and where they are, Bidders shall self declare that they fully comply with these requirements.
Legal Capacity: Discrimination Legislation - Bidders are required to confirm that a finding of unlawful discrimination has not been made against your organisation in the last three years, either by an Employment Tribunal, an Employment Appeal Tribunal, or any other comparable bodies; or had a complaint submitted against them by the Equality and Human Rights Commission. Where Bidders have had such a finding against them, they will need to provide evidence to the Authority's satisfaction that they have taken sufficient remedial action to prevent the risk of similar unlawful discrimination recurring.
Legal Capacity: Environmental Management Legislation - Bidders are required to confirm that they have not been convicted of breaching environmental legislation, or had any notice served upon it, in the last three years by an environmental regulator, local authority or other Authority. Where Bidders have self-declared they have previously breached this legislation or had notice served upon it, Bidders will need to provide evidence to the Authority's satisfaction that they have taken sufficient remedial action to prevent the risk of similar environmental management legislation recurring.
Legal Capacity: Health and Safety Policy - Bidders are required to self-certify that their organisation has a Health and Safety Policy that complies with current legislative requirements.
Legal Capacity: Health and Safety Enforcement/Remedial Orders - Bidders are required to confirm that any of their Directors or Executive Officers have been in receipt of enforcement/remedial orders in relation to the Health and Safety Executive (or equivalent body) in the last 3 years. Where the Bidder declares they have been in receipt of such, they are required to provide evidence to demonstrate that the Bidder has taken remedial action to prevent the risk of breaching this legislation recurring.
Legal Capacity: Monitoring Subcontractor Legislative Compliance - Bidders shall confirm if they do or do not intend to use subcontractors to deliver this Service. Where Bidders intend to use subcontractors, they are required to provide an attachment explaining the processes your organisation has in place to monitor whether subcontractors have been in receipt of any of the above legislative breaches.
Legal Capacity: Data Protection Legislation - Bidders are required to complete the Authority's Data Protection Compliance Questionnaire. To participate in this tender, Bidders must have a response to this questionnaire categorised as 'Satisfactory'.
E-Procurement - Bidders are required to confirm that their organisation can fully meet the Authority's requirements for receiving electronic orders and submitting e-mailled invoices.
Legal Capacity - Bidders are required to declare if their organisation or any other Parties they are relying on as a Connected Person or an Associated Person is constituted or organised under the law of Russia or Belarus, or whose individual information states Russia or Belarus as the place of residency. The Authority may exclude such Bids, unless the relevant person/organisation is registered in the UK or in a country the UK has a relevant international agreement with for reciprocal rights of access to public procurement; and/or the relevant person/organisation has significant business operations in the UK or in a country the UK has a relevant international agreement with for reciprocal rights of access to public procurement.
- Technical & professional ability
Organisation Management Structure - Bidders are required to submit a description of their organisation's management structure, which will need to demonstrate an appropriate management structure with sufficient numbers of suitably qualified staff, which has successfully co-ordinated the delivery of similar services, to the Authority's satisfaction.
Resourcing and Systems Plan - Bidders are required to submit a description of the internal and external resources they routinely draw on which have enabled them to provide similar requirements. This will need to provide the Authority with confidence that Bidders have the appropriate resources available to deliver similar services.
Healthy Supply Chain Plan - where Bidders intend to subcontract all or a proportion of the Contract, Bidders are required to submit a description of how they have previously maintained healthy supply chains and ensured prompt payment.
- Condition of participationshortlisting
The highest seven scoring Bidders at Stage One for this Lot, when combining Stage One Assessed Questions 1 and 2.
Lot #2Street Furniture Charge Points (On-Street Sites)AwardedRenewalPublished value£184,000,000
The source published no individual description for this lot.
- Economic & financial standing
Financial Capacity - Bidders financial ratios will be assessed proportionate to their offered contract value, which will categorise Bidders as 'Low', 'Medium', 'High' or 'Very High' risk. For Bidders that are categorised as 'High' or 'Very High' risk, the Authority will require a guarantee or bond that will provide the Authority with sufficient security that the Bidder has the financial capacity to deliver this Service. It is the Authority's preference that this be a Parent Company Guarantee, but will consider alternatives on a case by case basis. The Authority will decide at its discretion which guarantees, bonds or alternative financial instruments are sufficient to provide confidence of financial capacity. Bidders should note that since this is a multi-Lot requirement, the value of Contract award to differing Bidders will not be known until the Offer Stage, and therefore the Pass/Fail criteria for this will be applied at this time.
Financial Capacity: Insurance - Bidders are required to already have or be willing to obtain prior to contract award the following insurances: Employer's Liability Insurance of £10 million, Public Liability Insurance of £10 million, Product Liability Insurance of £10 million and Professional Indemnity Insurance of £2 million.
Legal Capacity: Modern Slavery Act 2015 compliance - Bidders are required to self-declare if they are a commercial organisation subject to the Act requirements, and where they are, Bidders shall self declare that they fully comply with these requirements.
Legal Capacity: Discrimination Legislation - Bidders are required to confirm that a finding of unlawful discrimination has not been made against your organisation in the last three years, either by an Employment Tribunal, an Employment Appeal Tribunal, or any other comparable bodies; or had a complaint submitted against them by the Equality and Human Rights Commission. Where Bidders have had such a finding against them, they will need to provide evidence to the Authority's satisfaction that they have taken sufficient remedial action to prevent the risk of similar unlawful discrimination recurring.
Legal Capacity: Environmental Management Legislation - Bidders are required to confirm that they have not been convicted of breaching environmental legislation, or had any notice served upon it, in the last three years by an environmental regulator, local authority or other Authority. Where Bidders have self-declared they have previously breached this legislation or had notice served upon it, Bidders will need to provide evidence to the Authority's satisfaction that they have taken sufficient remedial action to prevent the risk of similar environmental management legislation recurring.
Legal Capacity: Health and Safety Policy - Bidders are required to self-certify that their organisation has a Health and Safety Policy that complies with current legislative requirements.
Legal Capacity: Health and Safety Enforcement/Remedial Orders - Bidders are required to confirm that any of their Directors or Executive Officers have been in receipt of enforcement/remedial orders in relation to the Health and Safety Executive (or equivalent body) in the last 3 years. Where the Bidder declares they have been in receipt of such, they are required to provide evidence to demonstrate that the Bidder has taken remedial action to prevent the risk of breaching this legislation recurring.
Legal Capacity: Monitoring Subcontractor Legislative Compliance - Bidders shall confirm if they do or do not intend to use subcontractors to deliver this Service. Where Bidders intend to use subcontractors, they are required to provide an attachment explaining the processes your organisation has in place to monitor whether subcontractors have been in receipt of any of the above legislative breaches.
Legal Capacity: Data Protection Legislation - Bidders are required to complete the Authority's Data Protection Compliance Questionnaire. To participate in this tender, Bidders must have a response to this questionnaire categorised as 'Satisfactory'.
E-Procurement - Bidders are required to confirm that their organisation can fully meet the Authority's requirements for receiving electronic orders and submitting e-mailled invoices.
Legal Capacity - Bidders are required to declare if their organisation or any other Parties they are relying on as a Connected Person or an Associated Person is constituted or organised under the law of Russia or Belarus, or whose individual information states Russia or Belarus as the place of residency. The Authority may exclude such Bids, unless the relevant person/organisation is registered in the UK or in a country the UK has a relevant international agreement with for reciprocal rights of access to public procurement; and/or the relevant person/organisation has significant business operations in the UK or in a country the UK has a relevant international agreement with for reciprocal rights of access to public procurement.
- Technical & professional ability
Organisation Management Structure - Bidders are required to submit a description of their organisation's management structure, which will need to demonstrate an appropriate management structure with sufficient numbers of suitably qualified staff, which has successfully co-ordinated the delivery of similar services, to the Authority's satisfaction.
Resourcing and Systems Plan - Bidders are required to submit a description of the internal and external resources they routinely draw on which have enabled them to provide similar requirements. This will need to provide the Authority with confidence that Bidders have the appropriate resources available to deliver similar services.
Healthy Supply Chain Plan - where Bidders intend to subcontract all or a proportion of the Contract, Bidders are required to submit a description of how they have previously maintained healthy supply chains and ensured prompt payment.
- Condition of participationshortlisting
The highest seven scoring Bidders at Stage One for this Lot, when combining Stage One Assessed Questions 1 and 2.
Lot #3'Flush to the Floor' Charge Points (On-Street Sites)RenewalPublished value£115,000,000
Electric Vehicle Charge Points which sit flat and flush with the footway and have no street furniture when not in use (other than a feeder cabinet/device if necessary). These Units are required to have a minimum of 1 Socket.
The geographical scope for this Lot is ECC-owned public highways in the administrative boundaries of Essex County Council.
The Full Allocation of LEVI Grant Funding for this Lot, should the Required Quantity of Charge Point Sockets be Installed and Operational, is £2,100,000.
The minimum Quantity of Charge Point Sockets that Bidders can commit to for this Lot is 1,000.
- Economic & financial standing
Financial Capacity - Bidders financial ratios will be assessed proportionate to their offered contract value, which will categorise Bidders as 'Low', 'Medium', 'High' or 'Very High' risk. For Bidders that are categorised as 'High' or 'Very High' risk, the Authority will require a guarantee or bond that will provide the Authority with sufficient security that the Bidder has the financial capacity to deliver this Service. It is the Authority's preference that this be a Parent Company Guarantee, but will consider alternatives on a case by case basis. The Authority will decide at its discretion which guarantees, bonds or alternative financial instruments are sufficient to provide confidence of financial capacity. Bidders should note that since this is a multi-Lot requirement, the value of Contract award to differing Bidders will not be known until the Offer Stage, and therefore the Pass/Fail criteria for this will be applied at this time.
Financial Capacity: Insurance - Bidders are required to already have or be willing to obtain prior to contract award the following insurances: Employer's Liability Insurance of £10 million, Public Liability Insurance of £10 million, Product Liability Insurance of £10 million and Professional Indemnity Insurance of £2 million.
Legal Capacity: Modern Slavery Act 2015 compliance - Bidders are required to self-declare if they are a commercial organisation subject to the Act requirements, and where they are, Bidders shall self declare that they fully comply with these requirements.
Legal Capacity: Discrimination Legislation - Bidders are required to confirm that a finding of unlawful discrimination has not been made against your organisation in the last three years, either by an Employment Tribunal, an Employment Appeal Tribunal, or any other comparable bodies; or had a complaint submitted against them by the Equality and Human Rights Commission. Where Bidders have had such a finding against them, they will need to provide evidence to the Authority's satisfaction that they have taken sufficient remedial action to prevent the risk of similar unlawful discrimination recurring.
Legal Capacity: Environmental Management Legislation - Bidders are required to confirm that they have not been convicted of breaching environmental legislation, or had any notice served upon it, in the last three years by an environmental regulator, local authority or other Authority. Where Bidders have self-declared they have previously breached this legislation or had notice served upon it, Bidders will need to provide evidence to the Authority's satisfaction that they have taken sufficient remedial action to prevent the risk of similar environmental management legislation recurring.
Legal Capacity: Health and Safety Policy - Bidders are required to self-certify that their organisation has a Health and Safety Policy that complies with current legislative requirements.
Legal Capacity: Health and Safety Enforcement/Remedial Orders - Bidders are required to confirm that any of their Directors or Executive Officers have been in receipt of enforcement/remedial orders in relation to the Health and Safety Executive (or equivalent body) in the last 3 years. Where the Bidder declares they have been in receipt of such, they are required to provide evidence to demonstrate that the Bidder has taken remedial action to prevent the risk of breaching this legislation recurring.
Legal Capacity: Monitoring Subcontractor Legislative Compliance - Bidders shall confirm if they do or do not intend to use subcontractors to deliver this Service. Where Bidders intend to use subcontractors, they are required to provide an attachment explaining the processes your organisation has in place to monitor whether subcontractors have been in receipt of any of the above legislative breaches.
Legal Capacity: Data Protection Legislation - Bidders are required to complete the Authority's Data Protection Compliance Questionnaire. To participate in this tender, Bidders must have a response to this questionnaire categorised as 'Satisfactory'.
E-Procurement - Bidders are required to confirm that their organisation can fully meet the Authority's requirements for receiving electronic orders and submitting e-mailled invoices.
Legal Capacity - Bidders are required to declare if their organisation or any other Parties they are relying on as a Connected Person or an Associated Person is constituted or organised under the law of Russia or Belarus, or whose individual information states Russia or Belarus as the place of residency. The Authority may exclude such Bids, unless the relevant person/organisation is registered in the UK or in a country the UK has a relevant international agreement with for reciprocal rights of access to public procurement; and/or the relevant person/organisation has significant business operations in the UK or in a country the UK has a relevant international agreement with for reciprocal rights of access to public procurement.
- Technical & professional ability
Organisation Management Structure - Bidders are required to submit a description of their organisation's management structure, which will need to demonstrate an appropriate management structure with sufficient numbers of suitably qualified staff, which has successfully co-ordinated the delivery of similar services, to the Authority's satisfaction.
Resourcing and Systems Plan - Bidders are required to submit a description of the internal and external resources they routinely draw on which have enabled them to provide similar requirements. This will need to provide the Authority with confidence that Bidders have the appropriate resources available to deliver similar services.
Healthy Supply Chain Plan - where Bidders intend to subcontract all or a proportion of the Contract, Bidders are required to submit a description of how they have previously maintained healthy supply chains and ensured prompt payment.
- Condition of participationshortlisting
The highest seven scoring Bidders at Stage One for this Lot, when combining Stage One Assessed Questions 1 and 2.
Lot #4Multi-Socket Street Furniture Charge Points (On-Street and Off-Street Third-Party Sites)AwardedRenewalPublished value£150,000,000
The source published no individual description for this lot.
- Economic & financial standing
Financial Capacity - Bidders financial ratios will be assessed proportionate to their offered contract value, which will categorise Bidders as 'Low', 'Medium', 'High' or 'Very High' risk. For Bidders that are categorised as 'High' or 'Very High' risk, the Authority will require a guarantee or bond that will provide the Authority with sufficient security that the Bidder has the financial capacity to deliver this Service. It is the Authority's preference that this be a Parent Company Guarantee, but will consider alternatives on a case by case basis. The Authority will decide at its discretion which guarantees, bonds or alternative financial instruments are sufficient to provide confidence of financial capacity. Bidders should note that since this is a multi-Lot requirement, the value of Contract award to differing Bidders will not be known until the Offer Stage, and therefore the Pass/Fail criteria for this will be applied at this time.
Financial Capacity: Insurance - Bidders are required to already have or be willing to obtain prior to contract award the following insurances: Employer's Liability Insurance of £10 million, Public Liability Insurance of £10 million, Product Liability Insurance of £10 million and Professional Indemnity Insurance of £2 million.
Legal Capacity: Modern Slavery Act 2015 compliance - Bidders are required to self-declare if they are a commercial organisation subject to the Act requirements, and where they are, Bidders shall self declare that they fully comply with these requirements.
Legal Capacity: Discrimination Legislation - Bidders are required to confirm that a finding of unlawful discrimination has not been made against your organisation in the last three years, either by an Employment Tribunal, an Employment Appeal Tribunal, or any other comparable bodies; or had a complaint submitted against them by the Equality and Human Rights Commission. Where Bidders have had such a finding against them, they will need to provide evidence to the Authority's satisfaction that they have taken sufficient remedial action to prevent the risk of similar unlawful discrimination recurring.
Legal Capacity: Environmental Management Legislation - Bidders are required to confirm that they have not been convicted of breaching environmental legislation, or had any notice served upon it, in the last three years by an environmental regulator, local authority or other Authority. Where Bidders have self-declared they have previously breached this legislation or had notice served upon it, Bidders will need to provide evidence to the Authority's satisfaction that they have taken sufficient remedial action to prevent the risk of similar environmental management legislation recurring.
Legal Capacity: Health and Safety Policy - Bidders are required to self-certify that their organisation has a Health and Safety Policy that complies with current legislative requirements.
Legal Capacity: Health and Safety Enforcement/Remedial Orders - Bidders are required to confirm that any of their Directors or Executive Officers have been in receipt of enforcement/remedial orders in relation to the Health and Safety Executive (or equivalent body) in the last 3 years. Where the Bidder declares they have been in receipt of such, they are required to provide evidence to demonstrate that the Bidder has taken remedial action to prevent the risk of breaching this legislation recurring.
Legal Capacity: Monitoring Subcontractor Legislative Compliance - Bidders shall confirm if they do or do not intend to use subcontractors to deliver this Service. Where Bidders intend to use subcontractors, they are required to provide an attachment explaining the processes your organisation has in place to monitor whether subcontractors have been in receipt of any of the above legislative breaches.
Legal Capacity: Data Protection Legislation - Bidders are required to complete the Authority's Data Protection Compliance Questionnaire. To participate in this tender, Bidders must have a response to this questionnaire categorised as 'Satisfactory'.
E-Procurement - Bidders are required to confirm that their organisation can fully meet the Authority's requirements for receiving electronic orders and submitting e-mailled invoices.
Legal Capacity - Bidders are required to declare if their organisation or any other Parties they are relying on as a Connected Person or an Associated Person is constituted or organised under the law of Russia or Belarus, or whose individual information states Russia or Belarus as the place of residency. The Authority may exclude such Bids, unless the relevant person/organisation is registered in the UK or in a country the UK has a relevant international agreement with for reciprocal rights of access to public procurement; and/or the relevant person/organisation has significant business operations in the UK or in a country the UK has a relevant international agreement with for reciprocal rights of access to public procurement.
- Technical & professional ability
Organisation Management Structure - Bidders are required to submit a description of their organisation's management structure, which will need to demonstrate an appropriate management structure with sufficient numbers of suitably qualified staff, which has successfully co-ordinated the delivery of similar services, to the Authority's satisfaction.
Resourcing and Systems Plan - Bidders are required to submit a description of the internal and external resources they routinely draw on which have enabled them to provide similar requirements. This will need to provide the Authority with confidence that Bidders have the appropriate resources available to deliver similar services.
Healthy Supply Chain Plan - where Bidders intend to subcontract all or a proportion of the Contract, Bidders are required to submit a description of how they have previously maintained healthy supply chains and ensured prompt payment.
- Condition of participationshortlisting
The highest seven scoring Bidders at Stage One for this Lot, when combining Stage One Assessed Questions 1 and 2.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (12)
- Additional Site Selection Plan: 10%
- Installation Delivery Plan: 10%
- Maintenance, Repairs and Replacement Plan: 5%
- Customer Service and Contract Management Plan: 5%
- Technology Upgrades and Continuous Improvement Plan: 5%
- Risk Management and Business Continuity Plan: 2.5%
- Scale: 25%
- Revenue Share: 7.5%
- Commercial Plan: 12.5%
- Usability, Accessibility and Equitable Pricing Plan: 7.5%
- Social Value Plan: 5%
- Environmental Sustainability Plan: 5%
Published award criteria (12)
- Scale: The Bidder's Required Total Quantity of Sockets they are committing to deliver under the respective Lot, evaluated in accordance with Table B Scale for the respective Lot
- Revenue Share: The Gross Revenue Share percentage the Bidder will pay to the Authority on an annual basis, calculated using open book costing. For the full details on this, including the Contract Years in which this will be taken, please refer to the Terms and Conditions Schedule 4 'Payment and Receipt Mechanism'. Scored relatively to the highest compliant Revenue Share.
- Commercial Plan: Bidders are required to provide a detailed Commercial Plan, describing how they would deliver the required Charge Point Sockets, providing confidence that they shall Install and make Operational the Specified Sites within two years of the Contract Commencement Date, and the Additional Sites within five years of the Contract Commencement Date. The Bidder shall support this with a Gantt chart illustrating their delivery plan of the number of Socket installations for each Contract Year. Scored in accordance with Scoring Methodology Table A
- Additional Site Selection Plan: Bidders are required to provide an Additional Site Selection Plan explaining how they will decide on the location to propose for the Additional Sites. Scored in accordance with Scoring Methodology Table A
- Installation Delivery Plan: Bidders are required to provide an Installation Delivery Plan explaining how you will install the charging infrastructure.
- Usability, Accessibility and Equitable Pricing Plan: Bidders are required to provide a Usability, Accessibility and Equitable Pricing Plan. Scored in accordance with Scoring Methodology Table A
- Maintenance, Repairs and Replacement Plan: Bidders are required to provide a Maintenance, Repairs and Replacement Plan, explaining how your organisation will meet the Charge Point Maintenance, Repairs and Replacement Requirements, set out in Section 5 of the Specification.
- Customer Service and Contract Management Plan: Bidders are required to provide a Customer Service, Communications and Contract Management Plan. Scored in accordance with Scoring Methodology Table A
- Technology Upgrades and Continuous Improvement Plan: Bidders are required to provide a Technology Upgrades and Continuous Improvement Plan
- Risk Management and Business Continuity Plan: Bidders are required to submit a Risk Management and Business Continuity Plan, and a supporting Risk Register. Scored in accordance with Scoring Methodology Table A.
- Environmental Sustainability Plan: Bidders are required to explain how they will reduce any negative environmental impacts specific to delivering this contract, during the Contract Term. The Bidder's response should provide a description of how they would ensure to mitigate carbon emissions and reduce waste created by this contract, both through their provision of the contract and their broader supply chain.
- Social Value Plan: Bidders are required to submit A) ECC Social Value Calculator B) Social Value Supporting Statement Scored in accordance with the process detailed in the Bidder's Guidance
- Economic & financial standing
Financial Capacity - Bidders financial ratios will be assessed proportionate to their offered contract value, which will categorise Bidders as 'Low', 'Medium', 'High' or 'Very High' risk. For Bidders that are categorised as 'High' or 'Very High' risk, the Authority will require a guarantee or bond that will provide the Authority with sufficient security that the Bidder has the financial capacity to deliver this Service. It is the Authority's preference that this be a Parent Company Guarantee, but will consider alternatives on a case by case basis. The Authority will decide at its discretion which guarantees, bonds or alternative financial instruments are sufficient to provide confidence of financial capacity. Bidders should note that since this is a multi-Lot requirement, the value of Contract award to differing Bidders will not be known until the Offer Stage, and therefore the Pass/Fail criteria for this will be applied at this time.
Financial Capacity: Insurance - Bidders are required to already have or be willing to obtain prior to contract award the following insurances: Employer's Liability Insurance of £10 million, Public Liability Insurance of £10 million, Product Liability Insurance of £10 million and Professional Indemnity Insurance of £2 million.
Legal Capacity: Modern Slavery Act 2015 compliance - Bidders are required to self-declare if they are a commercial organisation subject to the Act requirements, and where they are, Bidders shall self declare that they fully…
- Technical & professional ability
Organisation Management Structure - Bidders are required to submit a description of their organisation's management structure, which will need to demonstrate an appropriate management structure with sufficient numbers of suitably qualified staff, which has successfully co-ordinated the delivery of similar services, to the Authority's satisfaction.
Resourcing and Systems Plan - Bidders are required to submit a description of the internal and external resources they routinely draw on which have enabled them to provide similar requirements. This will need to provide the Authority with confidence that Bidders have the appropriate resources available to deliver similar services.
Healthy Supply Chain Plan - where Bidders intend to subcontract all or a proportion of the Contract, Bidders are required to submit a description of how they have previously maintained healthy supply chains and ensured prompt payment.
- Condition of participationshortlisting
The highest seven scoring Bidders at Stage One for this Lot, when combining Stage One Assessed Questions 1 and 2.
- Price carries 52.5 of 100 points: a 10% discount moves about 5.3 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 10 Jun 2025, 13:49 BST
- Last source update
- 11 Jun 2026, 15:16 BST
- Award evaluation window
- Submission end – 1 Feb 2026
- Authority reference
PL0079- FTS notice number
2025/S 000-055985- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054613Find a Tender- Contract terms summary
Bidders shall refer to the Payment Schedule of the Contract for the information on the outgoing and incoming payments required for this Contract.
- How it runs
The procurement process for this Contract is split into three stages:
- Stage One: Conditions of Participation
- Stage Two: Invitation to Submit Initial Tender (ISIT)
- Feedback Meetings and Invitation to Submit a Final Tender (ISFT) (if progressed by the Authority in accordance with 1.11-1.14 of this Bidder's Guidance)
Stage One: Conditions of Participation
1.4 Stage One will be constituted by two parts: the Procurement Selection Questionnaire, and the Stage One Assessment Questions. The Procurement Selection Questionnaire will assess if Bidders have satisfied the Authority that they have the technical, financial and legal competency, capacity and ability to deliver the requirement as set out in the Schedule 2 (Specification). Bidders will also be requested to submit a response to the Stage One Assessment Questions, which will be scored and moderated by an evaluation panel in accordance with the respective scoring criteria. The top scoring seven Bidders for each Lot will be selected to participate in further stages of the Procurement process. Where the seventh placed Bidder receives an equal score with the eighth placed Bidder, both will be invited to participate in the next Stage. For Bidders not selected for further participation at each stage, you will be notified of the outcome and high level feedback will be provided, but the Authority has no obligation to provide an Assessment Summary in full.
1.5 In the e-Sourcing portal (ProContract) there is one Conditions of Participation response template which ALL Bidders are required to complete. Only one Conditions of Participation (Section A) needs to be completed regardless of which lot(s) are being bid.
Stage Two: Invitation to Submit Initial Tender (ISIT)
1.6 Bidders selected following Stage One will receive an Invitation to Submit an Initial Tender (ISIT), constituting the tender questions for this Procurement. Bidders will be required to submit Plans as detailed in Section Four of this Bidder's Guidance, and the relevant sections of the Evaluation Matrix. Bidders are advised to submit responses to the Initial Tender questions as if it were a final tender, as there is no guarantee they will be offered any opportunity to resubmit any or all of their Tender. Bidder's Responses will then be scored in accordance with the respective Scoring Methodology. ISIT therefore means: Invitation to Submit Initial Tender or, in the event of a decision by the Authority to award without negotiation, the final tender.
1.7 There are lot specific response templates built into the e-Sourcing portal for this procurement for each ITT, clearly marked with which lot they relate to. Bidders are only required to complete the templates related to the lot(s) for which they are bidding. Bidders must complete all questions for the respective lot(s) they are bidding for prior to the Submission Deadline
1.8 Bidders are permitted to bid for multiple lots, regardless of whether the aggregated scale (number of sockets) of the lots bid for exceeds their capability, to maximise the likelihood of being awarded a contract(s). There is no restriction on the number of lots which can be bid, but only one tender response per lot is permitted from each Bidder.
1.9 Once the Authority has evaluated responses, a decision will be made as to whether the Authority will exercise a negotiation stage. If the Authority decides not to negotiate, then all Bidders invited to ISIT will remain in the competition and offers will be made to the top scoring Bidders for each Lot, in accordance with the process set out in Bidder Guidance Section 6 (Process Leading to Overall Score).
Stage Three: Feedback Meetings and Invitation to Submit Final Tender (ISFT)
1.11 If the Authority decides to exercise this negotiation stage, this will be limited to an invitation to the Bidders with the top three Overall Scores in the ISIT stage. Bidders whose Overall Scores are ranked below third for each respective Lot will be downselected at this stage. All Bidders will be notified at this point of whether they qualify for a negotiation stage or whether they have been excluded from the tender via the messaging functionality on the e-Sourcing system (ProContract).
1.12 The negotiation agenda will consist of Authority selected question(s) and where the Bidder's Responses could be improved. The selected question(s) will be the same for all Bidders. The Bidder will receive relevant feedback and then have the opportunity to resubmit a Response in the ISFT. All Bidders provided with the same level of feedback and the same quantity of time.
1.13 The selected Questions will then be opened for resubmission of responses within a timeframe specified by the Authority. The invitation to resubmit Responses would be limited to the selected question(s) - all other question responses and the score the Bidder received from the ISIT stage would be frozen and carried over.
Provisional Award and Contract Signature
1.15 Following the completion of Tender evaluations, offers of provisional award (subject to internal governance and successful completion of the standstill period) will be issued to the preferred Bidder for each Lot (i.e. the Bidder with the with the highest Overall Tender Score for each Lot calculated in accordance with the 'Process Leading to Overall Tender Score' section of this Bidder Guidance).
1.16 The preferred Bidder will be required to accept in principle or decline any lots where a conditional offer has been made by the Authority within five (5) Working Days. The conditional offer expires five (5) Working Days after the date and time of the issue of the conditional offer letter. If the Authority has not received communication within the stipulated five (5) Working Day time period, then the offer will be withdrawn. Should a Bidder decline any lot(s), or any offers are withdrawn due to lack of response during the five (5) Working Day period, the conditional offer will subsequently be made to the Bidder with the next highest Overall Tender Score for that lot(s). The Bidder must ensure that all contact details within the e-sourcing portal (Pro-Contract) are up to date to ensure communication is made to appropriate persons and that system notifications are active to ensure the maximum use of the five (5) Working Day time period. This process will continue until the Authority has an acceptance in principle for all lots which are being pursued for award of Contract.
1.17 Where Bidders have accepted in principle two Lots, they will be reissued with a Financial Assessment Form for completion, proportionate to the value of the two Lots they have won. The risk category returned from this document will then determine whether a Parent Company Guarantee, bond or alternative will be required.
1.18 Bidders are limited to the award of a maximum of two Lots. Should Bidders have the highest Overall Score for more than two Lots, the Bidder shall inform the Authority of which of the Lot(s) they will withdraw from, in accordance with the timeframes specified in the above paragraph.
1.19 The process for Contract Award will be in accordance with the provisions set out in the Procurement Act 2023 and the Procurement Regulations 2024. First, a Contract Award notice will be issued on Find a Tender Service (FTS) beginning the Standstill Period, immediately followed by Assessment Summaries being provided to all Bidders who submitted in the Final Stage of this Procurement (either the ISIT or ISFT dependant on whether the Authority progresses the latter option). For those who were down selected during the tender, high-level feedback will be provided, but the Authority has no obligation to provide an Assessment Summary in full.
- Risks
Interested Parties shall refer to the 'Known Risks' attachment to the tender notice. The Known Risks are:
- Pedestrianisation
- Government amendment to licenses and consent requirements
- Contract transfers to a Successor Authority
- Contract transfers to a Successor Authority with a different geographical scope
- Contracting Authority and Highways Authority become separate organisations
- Contract transfers to a group of Successor Authorities who replace Essex County Council
- Minor amendments to Specification required to reflect operating realities
- Existing small-scale EV Charging Equipment Contracts owned by district, borough or parish councils expire during the life of this Contract, and the Authority requests the Service Provider adopt such Sites
- Minor amendments to the Performance Regme (Schedule 2) required to reflect operating realities
- Minor amendments needed to the reporting requirements
- Amendment to Delivery Timescales required
- Amendment to Power Levels required
- Amendment to Exit Strategy required
- Amendments to the Site Assessment Criteria required
- Amendments to Social Value, Climate or Modern Slavery required
V1 of the Known Risks for this Procurement have been attached to this tender notice, but Bidders shall refer to the 'Known Risks' excel document as part of the tender document pack in the first instance, as this will take precedent, and the Known Risks for this Procurement may undergo minor amendments during the tender period due to clarifications raised.
How it was run
Official notice- Requests to participate (first stage)
- 24 Oct 2025, 12:00 BST
- Submission deadline
- 24 Oct 2025, 12:00 BST
- Clarification deadline
- 17 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The E-Sourcing Portal for this procurement, including all the tender documents, is procontract.due-north.com ↗, under the project number DN765805 'PL0079 Electric Vehicle Charging Infrastructure (LEVI Fund)'.
Timeline
10 Jun 2025 → 23 Jun 2026 · 10 dates- Planning notice published10 Jun 2025, 13:49 BST
- Next notice expected1 Aug 2025, 23:59 BST
- Tender notice published11 Sept 2025, 17:23 BST
- Clarification questions by368 days ago17 Oct 2025, 12:00 BST
- Submission deadline361 days ago24 Oct 2025, 12:00 BST
- Award decision expected by260 days ago1 Feb 2026, 23:59 GMT
- Contract starts256 days ago6 Feb 2026
- Assessment summaries sent131 days ago11 Jun 2026, 00:00 BST
- Latest notice published131 days ago11 Jun 2026, 15:16 BST
- Standstill ends118 days ago23 Jun 2026, 23:59 BST
Notice history
9 events · 4 releases on Find a Tender · since 10 Jun 2025- Pipeline notice published10 Jun 2025, 13:49 BSTUK1
- Tender notice published11 Sept 2025, 17:23 BSTUK4
- Published value updated to £633,000,00011 Sept 2025, 17:23 BSTwas £500,000,000
- Status changed to active11 Sept 2025, 17:23 BST
- Procurement method changed11 Sept 2025, 17:23 BST
- Tender notice published8 Oct 2025, 17:51 BSTUK4
- Contract award notice published11 Jun 2026, 15:16 BSTUK6
- Status changed to complete11 Jun 2026, 15:16 BST
- Contract signature expected25 Jun 2026, 23:59 BSTscheduled
Published amendments (1)
The Authority is making some amendments to the tender documents for this requirement. Please see below a summary of amendments, with the full information listed in the respective documents and/or via clarification messages sent through the e-Sourcing portal. 1) Procurement Process/Bidder's Guidance/Condition of Participation * For Stage 1 Assessment Questions Scored Q1: Relevant Experience and Con…
Routine re-releases (4)
- 2025-06: 1 release · 10 Jun 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Street Furniture Charge Points (On-Street Sites)1 award | |||
| Liberty Charge LimitedSMEStreet Furniture Charge Points (On-Street Sites) (Rochford, Castle Point, Basildon, Brentwood, Epping Forest and Harlow)25 Jun 2026 – 25 Jun 2041 · up to 25 Jun 2042Extensions: One 12 month extension, with the decision to extend the Agreement at the sole discretion of the Authority. | £184,000,000 | 17 May 2026standstill to 23 Jun 2026 | Standstill |
| Lot 2 · Street Furniture Charge Points (On-Street Sites)1 award | |||
| Liberty Charge LimitedSME25 Jun 2026 – 25 Jun 2041 · up to 25 Jun 2042Extensions: One 12 month extension, with the decision to extend the Agreement at the sole discretion of the Authority. | £184,000 | 17 May 2026standstill to 23 Jun 2026 | Standstill |
| Lot 4 · Multi-Socket Street Furniture Charge Points (On-Street and Off-Street Third-Party Sites)1 award | |||
| Qwello Uk LtdSME25 Jun 2026 – 25 Jun 2041 · up to 25 Jun 2042Extensions: One 12 month extension, with the decision to extend the Agreement at the sole discretion of the Authority. | £150,000,000 | 17 May 2026standstill to 23 Jun 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Street Furniture Charge Points (On-Street Sites) | 5final-stage tenders | 5 | 0 | — |
| 2 · Street Furniture Charge Points (On-Street Sites) | 5final-stage tenders | 5 | 0 | — |
| 4 · Multi-Socket Street Furniture Charge Points (On-Street and Off-Street Third-Party Sites) | 2final-stage tenders | 2 | 0 | — |
Who bid
- wonBeliev LimitedSME · Greater London · 1, 2
- wonQWELLO (UK) LTDSME · Greater London · 4, 1, 2
- did not winCHAR.GY LIMITEDSME · Greater London · 1, 2
- did not winCONNECTED KERB LIMITEDSME · South East England · 1, 2
- did not winZEST ECO LTDSME · Yorkshire and the Humber · 1, 2
- did not winEZO CHARGING LTDSME · Greater London · 4
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
6 commercial parties on the notice · 2 awarded- Believ LimitedAwarded supplier
- CHAR.GY LIMITEDBidder / tenderer
- CONNECTED KERB LIMITEDBidder / tenderer
- EZO CHARGING LTDBidder / tenderer
- QWELLO (UK) LTDAwarded supplier
- ZEST ECO LTDBidder / tenderer
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender