Official UK procurement notice
CSW - Electoral Printing (2026)
Authority: Coventry City Council (Local council)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionCoventry City Council led on a joint tender with Solihull Metropolitan Borough Council for the supply of electoral printing and associated services, this includes personalisation and direct mailing. This is seen as a specialist market with the majority of context being prescribed by law.
The tender is split into 2 lots and we have appointed 1 supplier per lot:
Lot 1 - Elections
Lot 2 - Annual canvass and weekly print
- The authority expects to re-tender this requirement around 1 Oct 2029, 23:59 BST.
CPV: Electoral forms · Printing services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 4 bids on the busiest of 2 lots · 2 suppliers appointed
- Framework period
- 4 yrs from 8 Feb 2026
- Buyer regions
- UKG13
Who may buy through it
Warwick District Council
Published description of the framework
One supplier was appointed to each of the two lots, clients are to approach the awarded supplier for their requirements depending on the goods/services required.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £2,485,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1ElectionsAwardedceiling above
For Local Elections, Parliamentary Elections, Police and Crime Commissioner, Combined Authority and other elections - poll cards with maps, absent voter cards and unoccupied property poll cards, ballot papers, large print ballot papers, braille ballot papers and absent voter packs
Lot #2Annual canvass, annual postal vote re-application and weekly printAwardedceiling above
Register of Electors annual canvass printing, annual postal vote re-application process and weekly print requirements to meet statutory requirements
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Method Statement: 15%
- Contract / Project Management: 5%
- Continuity of Supply / Critical Deadlines: 5%
- Business Continuity: 5%
- Quality Assurance: 5%
- Compliant Mail: 5%
- Net Price: 55%
- Social Value: 5%
Published award criteria (8)
- Method Statement
- Contract / Project Management
- Continuity of Supply / Critical Deadlines
- Business Continuity
- Quality Assurance
- Compliant Mail
- Social Value
- Net Price
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “CSW - Electoral Printing (2026)” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Warwick District Council
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Oct 2029
- First published
- 24 Oct 2025, 15:34 BST
- Last source update
- 25 Mar 2026, 13:06 GMT
- Award evaluation window
- Submission end – 17 Dec 2025
- Authority reference
CSW-24450- FTS notice number
2025/S 000-068284- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d395Find a Tender
How it was run
Official notice- Appointment period ends
- 24 Nov 2025, 12:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
24 Oct 2025 → 25 Mar 2026 · 7 dates- Tender notice published357 days ago24 Oct 2025, 15:34 BST
- Admission / appointment period ends326 days ago · period end, not a bid countdown24 Nov 2025, 12:00 GMT
- Award decision expected by303 days ago17 Dec 2025, 23:59 GMT
- Assessment summaries sent284 days ago6 Jan 2026
- Standstill ends274 days ago15 Jan 2026, 23:59 GMT
- Contract starts251 days ago8 Feb 2026
- Latest notice published205 days ago25 Mar 2026, 13:06 GMT
Notice history
5 events · 3 releases on Find a Tender · since 24 Oct 2025- Tender notice published24 Oct 2025, 15:34 BSTUK4
- Contract award notice published6 Jan 2026, 15:31 GMTUK6
- Status changed to complete6 Jan 2026, 15:31 GMT
- Contract signature expected16 Jan 2026, 23:59 GMTscheduled
- Contract details notice published25 Mar 2026, 13:06 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£2,485,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Elections1 award | |||
| FACILITIES & CORPORATE SOLUTIONS LIMITEDSME8 Feb 2026 – 7 Feb 2030 | ceiling above | 19 Dec 2025 | Awarded |
| Lot 2 · Annual canvass, annual postal vote re-application and weekly print1 award | |||
| CIVICA ELECTION SERVICES LIMITED8 Feb 2026 – 7 Feb 2030 | ceiling above | 19 Dec 2025 | Awarded |
Contracts
All 2 of these contracts carry the same published figure, £2,485,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1: Elections · FACILITIES & CORPORATE SOLUTIONS LIMITEDSME
- Signed
- 24 Feb 2026
- Value
- ceiling above
- Period
- 24 Feb 2026 – 23 Feb 2030
- Status
- active
Lot 2: Annual canvass, annual postal vote re-application and weekly print · CIVICA ELECTION SERVICES LIMITED
- Signed
- 24 Feb 2026
- Value
- ceiling above
- Period
- 24 Feb 2026 – 23 Feb 2030
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Elections | 4final-stage tenders | 3 | 0 | — |
| 2 · Annual canvass, annual postal vote re-application and weekly print | 4final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Solihull Metropolitan Borough CouncilContracting authorityPublic authority - sub-central government
Framework contractors & participating bidders
2 commercial parties on the notice- CIVICA ELECTION SERVICES LIMITEDFramework contractor
- FACILITIES & CORPORATE SOLUTIONS LIMITEDFramework contractor
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsTenderers shall access the tender documents via the Council's e-procurement portal. Registration (free) and sign-in required.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender