Find a TenderAwarded
Published 12 May 2021, 12:07 BST

Official UK procurement notice

Educational and Non-Educational Furniture - Y21032

Official notice

Authority: Kent County Council (Local council)

Framework agreement5 lotsGoodsOpen procedureSME suitable
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 16 Jun 2021awarded 7 Sept 2021
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

This Framework is for the provision of Educational, Non-Educational, Outdoor Early Years and Hire Furniture

The Agreement is divided into 5 Lots.

Lot 1 Educational Furniture

Lot 2 Non-Educational Furniture

Lot 3 Outdoor Furniture

Lot 4 Early Years Furniture

Lot 5 Hire Furniture

CPV: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Office furniture

How this framework works

From the published notice
Bids received
38 bids on the busiest of 5 lots · 35 suppliers appointed

Lots and requirements (5)Procurement structure

5 lots · no lot values published · evaluation weights differ by lot
Lot #1Educational FurnitureAwarded

This LOT is divided into 5 Categories as labelled below. Tenderers may submit for all or one of the categories but MUST as a minimum be able to supply the basket of goods stated as well as other ranges of similar products.

Category 1 – Tables and Desks

A range of educational classroom tables and desks of various shapes, frame styles, tops, edges and finishes, available in modular and in single units. Steel frames to have a minimum wall thickness of 1.5mm, range offering to include tilt top, examination, height adjustable, science, project, teacher and IT. This list is not exhaustive and if other tables are available, please include in your response.

A recycled option also applies here if applicable.

Category 2 – Seating including Soft and Breakout

A range of educational classroom chairs, stools, teacher’s chairs and swivel chairs available in a variety of styles. Fixed height chairs to be compliant to BSEN 1729 part 1 and or 2. Range of soft seating and breakout furniture, both modular and single units in a variety of shapes, styles and finishes. Range of screens both linking and free standing in a variety of sizes, shapes and materials.

Category 3 – Storage and Cloakroom

Educational classroom storage units, including wooden, metal and plastic construction both static and mobile, cupboards with lockable/without doors all for use with or without trays or shelves.

Range of storage units both tray and other variations to hold up to A1 paper and other items.

Cloakroom furniture range(s) mobile, static, wall fixed, individual hooks in a variety of materials styles and finishes.

Lockers – A variety of sizes in various materials in both off the shelf and bespoke.

Range of library shelving, display, book storage, in a variety of styles, finishes and materials.

Category 4 – Dining

Range of dining requirement to include tables, benches and seating covering fixed, folding, tilt top, wall mounted and retractable available in a variety of materials, styles, shapes and finishes A recycled option also applies here if applicable.

Category 5 – Staging

Range of staging covering school requirements to include fixed, mobile, demountable and retractable available in a variety of styles, designs, finishes and materials

Delivery: UK
Variant bids: not allowed
Lot #2Non-Educational FurnitureAwarded

This Lot relates to the supply of Non-Educational Furniture this includes a range of office desks (with seating), storage, breakout and reception areas, display/presentation boards and PPE screens. This will cover a range of sizes, colours, materials and products within the categories specified

This LOT is divided into 6 Categories as labelled below. Tenderers may submit for all or one of the categories but MUST as a minimum be able to supply the basket of goods as stated as well as other ranges of similar products.

Category 1 – Office desks, meeting tables and chairs (including table and chair sets)

Range of office desks, meeting tables and chairs, including folding and flip-top in a variety of sizes, styles, finishes and shapes.

A recycled range can be offered where applicable.

Category 2 – Storage

Full range of office storage including filing cabinets, tambour units, pedestals, multi-drawer units, pigeon-hole units, filing units and safes.

Category 3 – Breakout and Reception

A range of breakout furniture including single units to modular in a variety of shapes and sizes including acoustic, breakout, sofas, all various finishes, styles, and materials together with a range of complementary coffee tables.

Category 4 – Office Seating and Chairs

A range of office seating including operator chairs with lumbar support options; visitor/meeting chairs and all other options such as banquet chairs. Range of folding chairs both linking and unlinked together with associated storage trolley.

Category 5 – Display and Presentation

A range in various styles, finishes, and materials, to include whiteboards magnetic and non- magnetic including themed, notice/display boards both open and covered, to include compliant range to BSEN13501-1 reaction to fire test. (Certification required).

Range of revolving or height adjustable whiteboards (magnetic and non-magnetic) and noticeboards/ display boards with a surface that can be pinned in a variety of finishes, poster frames, information and sign stands, literature display/dispensers, folding display, presentation panels and kits, divider screens of all sizes and styles together, exterior showcases and signage.

Category 6 – PPE Screens

A range of PPE products to include screens, desk dividers and sneeze screens in acrylic, moveable and removeable

Delivery: UK
Variant bids: not allowed
Lot #3Outdoor FurnitureAwarded

This Lot relates to the supply of Outdoor furniture this range will include outdoor benches/tables and noticeboards. The benches and tables will be rust resistant or recyclable and the noticeboards will be post/wall mountable. This will cover a range of sizes, materials, products and colours within the categories listed.

This LOT is divided into 3 Categories as labelled below. Tenderers may submit for all or one of the categories but MUST as a minimum be able to supply the basket of goods as stated as well as other ranges of similar products.

Category 1 – Benches

Range of outdoor seating to include junior, picnic and arc benches in a variety of materials and sizes

A recycled range can be offered where applicable.

Category 2 – Outdoor Tables

To include junior, adult, compact and picnic tables in a range of materials and sizes

Category 3 – Noticeboards

A range of Noticeboards to include single and double sided, post or wall mounted in a variety of sizes and colours

Delivery: UK
Variant bids: not allowed
Lot #4Early Years FurnitureAwarded

This Lot relates to the supply of Early Years Furniture this will include a range of Cloakroom furniture, tables/chairs, storage, soft furnishings, sleep and changing areas, zones/room areas and outdoor. This will cover a range of sizes, materials, products and colours within the categories listed.

This LOT is divided into 6 Categories as labelled below. Tenderers may submit for all or one of the categories but MUST as a minimum be able to supply the basket of goods as stated as well as other ranges of similar products.

Category 1 – Cloakroom Furniture

A range of early years cloakroom furniture including peg units, free standing and wall mountable cubby units, storage benches for shoes and bags and welly storage wall mounted and mobile.

Category 2 – Tables and Chairs

A range of tables to include height adjustable and fixed height in various shapes and sizes along with early years chairs and low teacher chairs. Chair and table sets.

Category 3 – Storage

A range of storage to include shelf, kinder, easy access, mobile, open and book and tray storage. Available in a variety of finishes and materials

Category 4 – Soft Furnishings

A range of soft sofas, chairs, bean bags and cushions. To also include early year themed mats

Category 5 – Sleep & Changing

A range of sleep pods, sleep mats and sleep mat storage. Baby changing units both mobile and with steps. Dropside cots and evacuation cots. All in various shapes, colours, sizes and materials.

Category 6 – Outdoor Furniture

A range of storage sheds and benches, tables and activity tables, chairs and story telling chairs, benches and table & chair and table & bench sets

Delivery: UK
Variant bids: not allowed
Lot #5Hire FurnitureAwarded

KCS requires to offer a furniture hire service to its customers with a varied range of products. This range of products should include but not be limited to exam chairs and tables, banqueting products and lecture options.

Delivery: UK
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

What this means for your bid
  • Price carries 25 points on every lot: a 10% discount moves about 2.5 points.
  • “Educational and Non-Educational Furniture - Y21032” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 May 2021, 12:07 BST
Last source update
3 Nov 2021, 16:01 GMT
Award evaluation window
16 Jun 2021 – …
Authority reference
DN543466
FTS notice number
2021/S 000-027586
Classification (CPV)
Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning productsOffice furniture
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02b015 Find a Tender

Publisher note: Other public bodies will have access to this Framework Agreement but may only do so with the agreement of the Contracting Authority. Those organisations who may wish to access this Framework Agreement will be members, affiliates and associates of the CBC Group, local government authorities, the police service, the fire service, the NHS and NHS trusts, housing associations, third sector organisations, academic centres (including demies), free schools, publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands, Northern Ireland and Isle of Man. The Framework Agreement will also be open for use by all other local authorities and public sector bodies as identified in the original notice and the ITT.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
16 Jun 2021, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
16 Jun 2021, 14:15 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

16 Jun 2021 → 3 Nov 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    16 Jun 2021, 14:00 BST
  2. Bids opened
    16 Jun 2021, 14:15 BST
  3. Notice published
    3 Nov 2021, 16:01 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    3 Nov 2021, 16:01 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 35admitted to the panel · see the list ↓
Bids received 3833 from SMEs · busiest of 5 lots
Contracts signed 20latest 7 Sept 2021

60 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Non-Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Non-Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Non-Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Non-Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Non-Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Non-Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Non-Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active
  • Non-Educational Furniture

    Signed
    7 Sept 2021
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Educational Furniture38bids · 38 electronic33—£0 – £25,000,000
2 · Non-Educational Furniture38bids · 38 electronic33—£0 – £24,000,000
3 · Outdoor Furniture38bids · 38 electronic33—£0 – £24,000,000
4 · Early Years Furniture38bids · 38 electronic33—£0 – £24,000,000
5 · Hire Furniture38bids · 38 electronic33—£0 – £24,000,000
Whole notice———£0 – £24,000,000

Contracting authority & participating public bodies

Kent County Council (t/a KCS)

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Head Office, 1 Abbey Wood Group, Kings Hill, West Malling, UK, ME19 4YTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Commercial Services Kent LtdReview body West MallingContact email, phone

Framework contractors & participating bidders

36 commercial parties on the notice
Show 26 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.