Find a TenderAwarded
Published 14 Oct 2021, 10:42 BST

Official UK procurement notice

ECH967 Heating, Electrical,fire alarm services, door entry and TV services contracts

Official notice

Authority: London Borough of Enfield (Local council)·Consortium: 2 public authorities

5 lotsServicesRestricted procedure
Published estimate£22,856,000total for 5 lots
Submissions closed 11 Nov 2021awarded 29 Jan 2024
Awarded to RGE Services Ltd

What is being bought5 lots · detail below

Published requirement description

Lot 2 - ECH967 Heating, Electrical,fire alarm services, door entry and TV services contracts

CPV: Electrical installation work · Electrical services · Fire-prevention installation works · Heating works · Heating, ventilation and air-conditioning installation work · Heating-plant repair and maintenance work · Inspection of ventilation system · Installation of doors · Installation of gates · Installation services of fire protection equipment · Mechanical installations · Preventive maintenance services · +6 more

Lots and requirements (5)Procurement structure

5 lots · 4 with a published value (£22,856,000 together)
Lot #1Lot 2 is for the provision of servicing and maintenance to: fire alarms, risers, AOVs,…AwardedLot estimate not published

Lot 2 is for the provision of servicing and maintenance to: fire alarms, risers, AOVs, AFWSS and other fire safety systems, to dwellings across the borough.

This Lot will be awarded under a JCT MTC (as amended) for a maximum of 8 years (5 + 1 + 1 + 1) to a single Contractor. No single Contractor may be awarded Lots 1a and 1b; no other Lot-award restrictions apply.

LB Enfield is following a two-stage Restricted procurement procedure under the Public Contracts Regulations 2015 to procure the new Contracts. Under the first stage of the process, bidders are required to complete a Selection Questionnaire and its associated appendices.

Initially there were four lots to this contract, however three were discontinued, with two being re-advertised as a completely separate opportunity (Gas Servicing and Maintenance) and Lot 3 being incorporated into Lot 2, then awarded as this single lot.

Lot 1a -Domestic and Commercial Heating Servicing and Maintenance and Electrical Testing (North Area) - DISCONTINUED

•Lot 1b -Domestic and Commercial Heating Servicing and Maintenance and Electrical Testing (South Area) DISCONTINUED

•Lot 2 -Fire Alarm Testing and Maintenance

•Lot 3 -Door Entry Systems Testing, Servicing and Maintenance plus TV Services. COMBINED WITH LOT 2

Delivery: London · London Borough of Enfield and surrounding areas as defined by the contracting authority
Extensions: The Contract will run for an initial 5-year period with the option to extend to a maximum of 8 years in single year increments (5 + 1 + 1 + 1)
Lot #2Fire Systems Servicing and MaintenancePublished value£536,000

Lot 2 is for the provision of servicing and maintenance to: fire alarms, risers, AOVs, AFWSS and other fire safety systems, to dwellings across the borough.

This Lot will be awarded under a JCT MTC (as amended) for a maximum of 8 years (5 + 1 + 1 + 1) to a single Contractor. No single Contractor may be awarded Lots 1a and 1b; no other Lot-award restrictions apply.

LB Enfield is following a two-stage Restricted procurement procedure under the Public Contracts Regulations 2015 to procure the new Contracts. Under the first stage of the process, bidders are required to complete a Selection Questionnaire and its associated appendices.

Following evaluation of submitted SQs, LB Enfield anticipates shortlisting a maximum of 5 per Lot. However, LB Enfield reserves the right to increase that number per Lot if scores are closely placed around the cut-off point. Scores will be deemed closely placed if there is more than one Supplier ranked 5th or if the 6th or 7th ranked Supplier achieve a score that is within up to 10% of the 5th ranked Supplier.

Full details of the requirements and how to apply to participate are provided in the procurement and Tender documents, available to download from the London Tenders Portal.

Delivery: London · London Borough of Enfield and surrounding areas as defined by the contracting authority
Extensions: The Contract will run for an initial 5-year period with the option to extend to a maximum of 8 years in single year increments (5 + 1 + 1 + 1)Second stage: 5–7 candidates invited to tenderVariant bids: not allowed
Lot #3Door Entry System and TV Aerials Servicing and MaintenancePublished value£1,520,000

Lot 3 is for the provision of servicing and maintenance to: door entry systems and TV aerials, to dwellings across the borough.

This Lot will be awarded under a JCT MTC (as amended) for a maximum of 8 years (5 + 1 + 1 + 1) to a single Contractor. No single Contractor may be awarded Lots 1a and 1b; no other Lot-award restrictions apply.

LB Enfield is following a two-stage Restricted procurement procedure under the Public Contracts Regulations 2015 to procure the new Contracts. Under the first stage of the process, bidders are required to complete a Selection Questionnaire and its associated appendices.

Following evaluation of submitted SQs, LB Enfield anticipates shortlisting a maximum of 5 per Lot. However, LB Enfield reserves the right to increase that number per Lot if scores are closely placed around the cut-off point. Scores will be deemed closely placed if there is more than one Supplier ranked 5th or if the 6th or 7th ranked Supplier achieve a score that is within up to 10% of the 5th ranked Supplier.

Full details of the requirements and how to apply to participate are provided in the procurement and Tender documents, available to download from the London Tenders Portal.

Delivery: London · London Borough of Enfield and surrounding areas
Extensions: The Contract will run for an initial 5-year period with the option to extend to a maximum of 8 years in single year increments (5 + 1 + 1 + 1)Second stage: 5–7 candidates invited to tenderVariant bids: not allowed
Lot #4Heating and Electrical Servicing and Maintenance Contract (North Area)Published value£10,400,000

Lot 1a is to deliver domestic and communal heating system and electrical systems servicing and maintenance, including servicing and maintenance of mechanical gates and, lightning protection systems and whole house ventilation systems, to dwellings in the North area of the borough.

This contract will be awarded under a JCT MTC (as amended) for a maximum of 8 years (5 + 1 + 1 + 1) to a single Contractor. No single Contractor may be awarded Lots 1a and 1b; no other Lot-award restrictions apply.

LB Enfield is following a two-stage Restricted procurement procedure under the Public Contracts Regulations 2015 to procure the new Contracts. Under the first stage of the process, bidders are required to complete a Selection Questionnaire and its associated appendices.

Following evaluation of submitted SQs, LB Enfield anticipates shortlisting a maximum of 5 per Lot. However, LB Enfield reserves the right to increase that number per Lot if scores are closely placed around the cut-off point. Scores will be deemed closely placed if there is more than one Supplier ranked 5th or if the 6th or 7th ranked Supplier achieve a score that is within up to 10% of the 5th ranked Supplier.

Full details of the requirements and how to apply to participate are provided in the procurement and Tender documents, available to download from the London Tenders Portal. Additional information: It is likely that the Transfer of Undertakings (Protection of Employment) Regulations 2006 will apply to this Contract. Bidders are advised to seek their own advice regarding the implications of TUPE.

Delivery: London · London Borough of Enfield and surrounding areas as defined by the contracting authority.
Extensions: The Contract will run for an initial 5-year period with the option to extend to a maximum of 8 years in single year increments (5 + 1 + 1 + 1)Second stage: 5–7 candidates invited to tenderVariant bids: not allowed
Lot #5Heating and Electrical Systems Servicing and Maintenance - South AreaPublished value£10,400,000

Lot 1b is to deliver domestic and communal heating system and electrical systems servicing and maintenance, including servicing and maintenance of mechanical gates and, lightning protection systems and whole house ventilation systems, to dwellings in the South area of the borough.

This contract will be awarded under a JCT MTC (as amended) for a maximum of 8 years (5 + 1 + 1 + 1) to a single Contractor. No single Contractor may be awarded Lots 1a and 1b; no other Lot-award restrictions apply.

LB Enfield is following a two-stage Restricted procurement procedure under the Public Contracts Regulations 2015 to procure the new Contracts. Under the first stage of the process, bidders are required to complete a Selection Questionnaire and its associated appendices.

Following evaluation of submitted SQs, LB Enfield anticipates shortlisting a maximum of 5 per Lot. However, LB Enfield reserves the right to increase that number per Lot if scores are closely placed around the cut-off point. Scores will be deemed closely placed if there is more than one Supplier ranked 5th or if the 6th or 7th ranked Supplier achieve a score that is within up to 10% of the 5th ranked Supplier.

Full details of the requirements and how to apply to participate are provided in the procurement and Tender documents, available to download from the London Tenders Portal. Additional information: It is likely that the Transfer of Undertakings (Protection of Employment) Regulations 2006 will apply to this Contract. Bidders are advised to seek their own advice regarding the implications of TUPE.

Delivery: London · London Borough of Enfield and surrounding areas as defined by the contracting authority.
Extensions: The Contract will run for an initial 5-year period with the option to extend to a maximum of 8 years in single year increments (5 + 1 + 1 + 1)Second stage: 5–7 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: No single bidder can be awarded Lot 1a and Lot 1b. No other Lot restrictions apply.
Staff
Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
14 Oct 2021, 10:42 BST
Last source update
1 May 2024, 15:17 BST
Authority reference
DN538928 (Ech 967)
FTS notice number
2024/S 000-014091
Classification (CPV)
Electrical installation workElectrical servicesFire-prevention installation worksHeating worksHeating, ventilation and air-conditioning installation workHeating-plant repair and maintenance workInspection of ventilation systemInstallation of doorsInstallation of gatesInstallation services of fire protection equipment
+8 moreMechanical installationsPreventive maintenance services
Delivery area
London (UKI54)
Official registry OCID
ocds-h6vhtk-02ea72 Find a Tender
Contract terms
Performance terms

Under the second stage of the procurement process, the Tender returns will, in part be evaluated on the basis of Tenderers’ approach to delivering social value. Further guidance will be provided in the detailed tender documentation. It is expected that social value outcomes will include, but may not be limited to, outcomes falling under the following themes:

  • Promote Local Skills and Employment
  • Supporting Growth of Responsible Regional Business
  • Healthier, Safer and more Resilient Communities
  • Decarbonising and safeguarding our world
  • Promoting Social Innovation

The proportion of the evaluation attributed to social value will be as detailed in the Evaluation Criteria in the tender documents.

Review and risk notes
Review procedure

The London Borough of Enfield has observe a standstill period following the award of the Contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).

Publisher note: The Contracting Authority reserves the right to cancel the procurement and not to proceed with the Contracts at any stage of the procurement process. The Contracting Authority also reserves the right not to award any or all of the Contracts. Neither the Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for the contracts.

How it was run

Official notice
Run through: London Tenders Portal
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Submission deadline
11 Nov 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

11 Nov 2021 → 1 May 2024 · 3 dates
  1. Submission deadline
    11 Nov 2021, 12:00 GMT
  2. Invitations to tender expected
    30 Nov 2021
  3. Notice published
    1 May 2024, 15:17 BST

Notice history

3 events · 3 releases on Find a Tender · since 14 Oct 2021
  1. Deadline moved to 11 Nov 2021, 12:00 GMT
    14 Oct 2021, 10:42 BST
    +1 days · was 10 Nov 2021, 12:00 GMT
  2. Buyer details updated
    14 Oct 2021, 10:42 BST
  3. Status changed to complete
    1 May 2024, 15:17 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—Deadline10.11.21 12 noon · IV.2.210 Nov 202111 Nov 2021+1 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £3,200,0001 contract exc. VAT
Bids received 3
Contracts signed 1latest 29 Jan 2024

Contracts

  • ECH967 Heating, Electrical,fire alarm services, door entry and TV services contracts · RGE Services Ltd

    Signed
    29 Jan 2024
    Value
    £3,200,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Lot 2 is for the provision of servicing and maintenance to: fire alarms, risers, AOVs,…3bids———

Contracting authority & participating public bodies

2 public bodies on the notice

London Borough of Enfield

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenitiesGeneral public services Echelon House, 219a Hatfield Road, St Albans, London, AL1 4TBContact name, email, phone

Dispute resolution & review bodies

  • Cabinet OfficeMediation bodyReview contact point London
  • High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria