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Published 27 Jun 2025, 08:37 BST

Official UK procurement notice

EBCT 409 Provision of Hostile Vehicle Mitigation (HVM) at Ilkeston Charter Fair

Official notice

Authority: Erewash Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable
Sectors: Administration, defence and social security services (75)Business Services & Consultancy (79) Delivery: East Midlands (UKF13)
Published estimate£44,000≈ £14k / year · £52,800 inc. VAT15.1% below published estimate
Submissions closed 25 Jul 2025awarded 3 Sept 2025
Awarded to CROWDGUARD LIMITED
Contract term 3 yrs 1 moends 31 Oct 2028 · up to 31 Oct 2029 with extensions · starts 15 Oct 2025

What is being bought

Published requirement description

The provision of Hostile Vehicle Mitigation (HVM) for the annual Ilkeston Charter Fair, one of the largest street fairs in Europe.

CPV: Event services · Public security services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrs 1 moSMEVCSEPublished value£44,000
Contract period: 15 Oct 2025 – 31 Oct 2028 (3 yrs 1 mo) · up to 31 Oct 2029 with extensionsValue: £44,000 exc. VAT · £52,800 inc. VAT
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Extensions: There is an option to extend for one further 12 month period subject to funding, business need and satisfactory performance.
75241000 Public security services79952000 Event services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Details regarding evaluation criteria can be found in Section 5 of the invitation to tender document.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Jun 2025, 08:37 BST
Last source update
6 Nov 2025, 09:05 GMT
Authority reference
EBCT 409
FTS notice number
2025/S 000-035575
Latest notice
Contract details notice (UK7)
Classification (CPV)
Event servicesPublic security services
Delivery area
East Midlands (UKF13)
Official registry OCID
ocds-h6vhtk-055497 Find a Tender

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredElectronic submission allowed
Access & registration note: Free regional portal
Submission deadline
25 Jul 2025, 12:00 BST
Clarification deadline
17 Jul 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

This tender is being managed electronically via the East Midlands Tenders e-portal.

Website: www.eastmidstenders.org ↗

Timeline

27 Jun 2025 → 6 Nov 2025 · 5 dates
  1. Tender notice published
    27 Jun 2025, 08:37 BST
  2. Clarification questions by
    17 Jul 2025, 16:00 BST
  3. Submission deadline
    25 Jul 2025, 12:00 BST
  4. Contract starts373 days ago
    15 Oct 2025, 00:00 BST
  5. Latest notice published351 days ago
    6 Nov 2025, 09:05 GMT

Notice history

3 events · 2 releases on Find a Tender · since 27 Jun 2025
  1. Tender notice published
    27 Jun 2025, 08:37 BST
    UK4
  2. Contract details notice published
    6 Nov 2025, 09:05 GMT
    UK7
  3. Status changed to complete
    6 Nov 2025, 09:05 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £37,3531 contract exc. VAT
Contracts signed 1latest 3 Sept 2025
Awarded toValueDateStatus
CROWDGUARD LIMITEDSME£37,353 †—Awarded

Contracts

  • Contract 1 · CROWDGUARD LIMITEDSME

    Signed
    3 Sept 2025
    Value
    £37,353
    Period
    15 Oct 2025 – 31 Oct 2028 · up to 31 Oct 2029 with extensions
    Status
    active
    Extensions
    There is an option to extend for one further period of 12 months subject to funding, business need and satisfactory performance.

Contracting authority & participating public bodies

Erewash Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJQT-8342-ZMZN Wharncliffe Road, Ilkeston, East Midlands, DE7 5RPContact email

Bidders & participating suppliers

1 commercial party on the notice
  • CROWDGUARD LIMITEDAwarded supplierGB-COH: 11934384GB-PPON: PJVY-2753-PQVG Vanguard House, Standish, North West, WN6 0XFContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsThis tender is being managed electronically. In order to express interest and download the invitation to tender documents, please go to the link above.

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender