This notice announces an administrative change to an existing contract or market (a contract change notice). No new tender or admission is opened here; see the linked notices below for the original opportunity.
Official UK procurement notice
LDC and EBC Grounds Maintenance Services
Authority: Eastbourne Borough Council (Local council)·Consortium: 2 public authorities
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: South East (UKJ22)
Published estimate£19,800,000envelope for 2 lots · £23,760,000 inc. VAT · 1 value update
Submissions closed 12 Sept 2025awarded 9 Dec 2025
Awarded to Glendale Countryside Limited2 awards
Contract term 5 yrsends 31 Mar 2031 · up to 1 Apr 2036 with extensions · starts 1 Apr 2026
What is being bought2 lots · detail below
Published requirement descriptionLewes District Council and Eastbourne Borough Council's current Grounds Maintenance Services Contract expires on 31st March 2026. This contract presents an opportunity for experienced contractors to deliver high-quality grounds maintenance services in our beautiful parks and much-loved green spaces. We are seeking committed partners who can help maintain and enhance our outdoor spaces to the highest standards.
The services provided by the Bidder will mainly be but not limited to the following:
- Annual Bedding Maintenance to include wildflower planting where appropriate
- Fine turf maintenance operations
- Cleaning of changing rooms and sports pitch maintenance
- Grass cutting
- Path sweeping
- Shrub bed maintenance - including roses and herbaceous borders
- Maintenance of nature and environmental sites.
- Hedge cutting
- Cemetery operations
Bidders are expected to be able to deliver everything detailed within the Specification included within the Tender Documents.
- How the procedure runs: The procurement will be a two stage process including an initial selection stage and a second stage including tender evaluation, IT demonstration and potential negotiation
CPV: Horticultural services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£19,800,000 together)Lot #1Eastbourne Borough Council Grounds Maintenance ServiceAwardedRenewalPublished value£10,350,000
The source published no individual description for this lot.
Lot #2Lewes District Council Grounds Maintenance ServiceAwardedRenewalPublished value£9,450,000
The source published no individual description for this lot.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Administrative change
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 25 Mar 2025, 11:57 GMT
- Last source update
- 20 Apr 2026, 09:59 BST
- Award evaluation window
- Submission end – 6 Nov 2025
- Authority reference
EBBC - 038316- FTS notice number
2025/S 000-044789- Latest notice
- Contract change notice (UK10)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f856Find a Tender
- How it runs
The procurement will be a two stage process including an initial selection stage and a second stage including tender evaluation, IT demonstration and potential negotiation
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Submission deadline
- 12 Sept 2025, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
25 Mar 2025 → 20 Apr 2026 · 9 dates- Planning notice published25 Mar 2025, 11:57 GMT
- Next notice expected8 Jul 2025, 00:59 BST
- Tender notice published31 Jul 2025, 14:23 BST
- Submission deadline399 days ago12 Sept 2025, 14:00 BST
- Award decision expected by343 days ago6 Nov 2025, 23:59 GMT
- Assessment summaries sent311 days ago9 Dec 2025
- Standstill ends295 days ago24 Dec 2025, 23:59 GMT
- Contract starts198 days ago1 Apr 2026, 00:00 BST
- Latest notice published179 days ago20 Apr 2026, 09:59 BST
Notice history
13 events · 6 releases on Find a Tender · since 25 Mar 2025- Planned procurement notice published25 Mar 2025, 11:57 GMTUK3
- Planned procurement notice published21 May 2025, 08:21 BSTUK3
- Deadline moved to 19 Aug 2025, 00:59 BST21 May 2025, 08:21 BST+77 days · was 3 Jun 2025, 00:59 BST
- Tender notice published31 Jul 2025, 14:23 BSTUK4
- Published value updated to £19,800,00031 Jul 2025, 14:23 BSTwas £11,000,000
- Status changed to active31 Jul 2025, 14:23 BST
- Deadline moved to 12 Sept 2025, 14:00 BST31 Jul 2025, 14:23 BST+25 days · was 19 Aug 2025, 00:59 BST
- Contract award notice published13 Dec 2025, 12:55 GMTUK6
- Status changed to complete13 Dec 2025, 12:55 GMT
- Contract signature expected31 Jan 2026, 23:59 GMTscheduled
- Contract details notice published15 Apr 2026, 16:05 BSTUK7
- Contract change notice published20 Apr 2026, 09:59 BSTUK10
- Contract change proposed20 Apr 2026, 23:59 BSTThree sites - Grange Gardens, Lewes Cemetery and Seaford Cemetery were excluded from the original public procurement for Lewes District Council's new grounds maintenance contract, starting 1 April 2026, to pursue the in-house option for these sites, as formally decided by the Council in March 2025. Following the outcome of the procurement, Glendale Countryside Limited was appointed to deliver LDC's grounds maintenance services from 1 April 2026. The above three sites were not included in the original procurement scope, as the Council wished to have direct control over the provision of services. However subsequent to the issue of the procurement tender invitations and the receipt of bids; due to unforeseen budgetary constraints at the Council, the project team was asked to prepare alternative delivery options in respect of the Lewes reserved services. Four separate options were presented and considered before the Council decided in light of the changed circumstances to seek a variation to the new contract. The option of a new contract was considered however, this was discarded on the basis that there would be significant operational and administrative compatibility issues as well as substantial increased cost implications, in managing two contracts within the council. The contract variation option was selected in view of the similarity of the services being provided and the cost benefits arising from a unified service.
Routine re-releases (6)
- 2025-07: 1 release · 31 Jul 2025
- 2025-05: 1 release · 21 May 2025
- 2025-03: 1 release · 25 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 2
Awarded value £21,983,9842 awards exc. VAT
Bids received 73 from SMEs
Named bidders 4published on the award notice
Contracts signed 2latest 23 Mar 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Eastbourne Borough Council Grounds Maintenance Service1 award | |||
| Glendale Countryside LimitedLot 1 - Eastbourne Borough Council Area1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2036Extensions: A period or periods up to a total of 5 years | £12,454,262 | 9 Dec 2025 | Awarded |
| Lot 2 · Lewes District Council Grounds Maintenance Service1 award | |||
| Glendale Countryside LimitedLot 2 - Lewes District Council Area1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2036Extensions: A period or periods up to a total of 5 years | £9,529,722 | 9 Dec 2025 | Awarded |
Contracts
Eastbourne Borough Council Grounds Maintenance Service · Glendale Countryside Limited
- Signed
- 23 Mar 2026
- Value
- £12,454,262
- Period
- 1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2036 with extensions
- Status
- active
- Extensions
- A period or periods of up to 5 years
3 agreed KPIs: Hard Services · Grass Cutting. Housing, parks, amenity and nature areas · Playgrounds
- Hard Services, Surface in good condition, free of weeds and detritus.
- Grass Cutting. Housing, parks, amenity and nature areas, Grass cut to the specified frequency. Grass cut to correct height and follow up around, edges, benches etc. Arisings evenly spread.
- Playgrounds, Hard surfaces free of weed and detritus. Grass, shrubs and hedges maintained. Bark and sand pits maintained to specification.
Lewes District Council Grounds Maintenance Service · Glendale Countryside Limited
- Signed
- 23 Mar 2026
- Value
- £9,529,722
- Period
- 1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2036 with extensions
- Status
- active
- Extensions
- A period or periods up to a total of 5 years
- Change proposed 20 Apr 2026 Three sites - Grange Gardens, Lewes Cemetery and Seaford Cemetery were excluded from the original public procurement for Lewes District Council's new grounds maintenance contract, starting 1 April 2026, to pursue the in-house option for these sites, as formally decided by the Council in March 2025. Following the outcome of the procurement, Glendale Countryside Limited was appointed to deliver LDC's grounds maintenance services from 1 April 2026. The above three sites were not included in the original procurement scope, as the Council wished to have direct control over the provision of services. However subsequent to the issue of the procurement tender invitations and the receipt of bids; due to unforeseen budgetary constraints at the Council, the project team was asked to prepare alternative delivery options in respect of the Lewes reserved services. Four separate options were presented and considered before the Council decided in light of the changed circumstances to seek a variation to the new contract. The option of a new contract was considered however, this was discarded on the basis that there would be significant operational and administrative compatibility issues as well as substantial increased cost implications, in managing two contracts within the council. The contract variation option was selected in view of the similarity of the services being provided and the cost benefits arising from a unified service., new value £11,899,722 · standstill applies
3 agreed KPIs: Hard Surfaces · Grass Cutting. Housing, parks, amenity and nature areas · Playgrounds
- Hard Surfaces, Surface in good condition, free of weeds and detritus
- Grass Cutting. Housing, parks, amenity and nature areas, Grass cut to the specified frequency. Grass cut to correct height and follow up around, edges, benches etc. Arisings evenly spread.
- Playgrounds, Hard surfaces free of weed and detritus. Grass, shrubs and hedges maintained. Bark and sand pits maintained to specification.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Eastbourne Borough Council Grounds Maintenance Service | 4final-stage tenders | 2 | 0 | — |
| 2 · Lewes District Council Grounds Maintenance Service | 3final-stage tenders | 1 | 0 | — |
Who bid
- wonGLENDALE COUNTRYSIDE LIMITED · North West England · all lots
- did not winidverde Limited · West Midlands · all lots
- did not winP J CHAFFIN LIMITEDSME · South East England · all lots
- did not winSOUTHERN LAND SERVICES LIMITEDSME · South East England · 1
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Lewes District CouncilContracting authorityPublic authority - sub-central government
Bidders & participating suppliers
4 commercial parties on the notice · 1 awarded- GLENDALE COUNTRYSIDE LIMITEDAwarded supplier
- P J CHAFFIN LIMITEDBidder / tenderer
- SOUTHERN LAND SERVICES LIMITEDBidder / tenderer
- idverde LimitedBidder / tenderer
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract change notice Contract change notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender