Official UK procurement notice
e-ITT for the provision of Corporate Wide Specialist Cleaning Services
Authority: New Forest District Council (Local council)
Sectors: Cleaning & Environmental Services (90) Delivery: South East (UKJ3)
Published estimate£450,000≈ £150k / year · £450,000 inc. VAT7.3% below published estimate
Submissions closed 4 Mar 2026awarded 20 Apr 2026
Awarded to CLEARSTONE SOLUTIONS LIMITED
Contract term 3 yrsends 31 Mar 2029 · up to 1 Apr 2031 with extensions · starts 1 Apr 2026
What is being bought
Published requirement descriptionScope Overview:
To provide cleaning services to Council owned buildings. The services include commercial window cleaning, specialist render / external wall insulation cleaning, gutter clearance and fascia cleaning.
- Not divided into lots: The contracting authority has considered dividing the contract into lots in accordance with Section 18 of the Procurement Act 2023. Market analysis indicates that external window cleaning, gutter clearance, and fascia cleaning are typically delivered by the same specialist contractors using similar equipment and methods. Splitting the contract into separate lots would not reflect normal market practice and may reduce SME participation by requiring multiple contractors to mobilise separately. A single contract will improve efficiency, reduce duplicated access costs, minimise site risks, and support consistent service standards while remaining proportionate to the nature of the requirement.
- The authority expects to re-tender this requirement around 2 Feb 2031, 23:59 GMT.
CPV: Window-cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£450,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality: 80%
- Cost: 20%
Published award criteria (2)
- Cost
- Quality
What this means for your bid
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 2 Feb 2031
- First published
- 2 Feb 2026, 15:18 GMT
- Last source update
- 26 Jun 2026, 11:24 BST
- Award evaluation window
- Submission end – 30 Mar 2026
- Authority reference
DN805349- FTS notice number
2026/S 000-009064- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-061477Find a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 4 Mar 2026, 12:00 GMT
- Clarification deadline
- 2 Mar 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
To be returned electronically via the Council's e-tendering solution "Pro-Contract" hosted on the South East Business Portal (SEBP)
Timeline
2 Feb 2026 → 26 Jun 2026 · 8 dates- Tender notice published260 days ago2 Feb 2026, 15:18 GMT
- Clarification questions by232 days ago2 Mar 2026, 23:59 GMT
- Submission deadline231 days ago4 Mar 2026, 12:00 GMT
- Award decision expected by204 days ago30 Mar 2026, 23:59 BST
- Contract starts203 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent184 days ago20 Apr 2026, 00:00 BST
- Standstill ends173 days ago30 Apr 2026, 23:59 BST
- Latest notice published117 days ago26 Jun 2026, 11:24 BST
Notice history
5 events · 3 releases on Find a Tender · since 2 Feb 2026- Tender notice published2 Feb 2026, 15:18 GMTUK4
- Contract award notice published20 Apr 2026, 13:49 BSTUK6
- Status changed to complete20 Apr 2026, 13:49 BST
- Contract signature expected18 May 2026, 23:59 BSTscheduled
- Contract details notice published26 Jun 2026, 11:24 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value (inc. VAT) £417,3891 award inc. VAT; no net value published
Bids received 66 from SMEs
Contracts signed 1latest 19 Jun 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| CLEARSTONE SOLUTIONS LIMITEDSME18 May 2026 – 17 May 2029 · up to 17 May 2031Extensions: Optional 2 Year Extension | £417,389 inc. VAT | 20 Apr 2026 | Awarded |
Contracts
Contract 1 · CLEARSTONE SOLUTIONS LIMITEDSME
- Signed
- 19 Jun 2026
- Value
- £417,389 inc. VAT
- Period
- 19 Jun 2026 – 31 May 2029 · up to 31 May 2031 with extensions
- Status
- active
- Extensions
- The Council reserves the right, at its sole discretion, to extend the contract for up to a further two (2) years, comprising two (2) separate extension periods of one (1) year each, subject to its requirements and the satisfactory performance of the Supplier.
3 agreed KPIs: Quality and Programme · Customer Feedback · Contract Management
- Quality and Programme
- Customer Feedback
- Contract Management
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders · 9 at stage one | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CLEARSTONE SOLUTIONS LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications To be returned electronically via the Council's e-tendering solution "Pro-Contract" hosted on the South East Business Portal (SEBP)
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender