E-Bikes

{
  "id": "068991-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-07-22T10:01:41+01:00",
  "ocid": "ocds-h6vhtk-06d076",
  "buyer": {
    "id": "GB-PPON-PDQZ-1442-RZTZ",
    "name": "Stoke on Trent City Council"
  },
  "tender": {
    "id": "CRN/2026/210",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKG23",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "34000000",
            "scheme": "CPV",
            "description": "Transport equipment and auxiliary products to transportation"
          },
          {
            "id": "63712400",
            "scheme": "CPV",
            "description": "Parking services"
          }
        ]
      }
    ],
    "title": "E-Bikes",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Stoke-on-Trent City Council is seeking to provide residents and visitors with a wider range of sustainable, accessible and affordable travel options, particularly for short-distance journeys. Encouraging a shift away from private car use supports both local and national policy objectives relating to decarbonisation, air quality improvement, and public health outcomes.\nTravel behaviour data consistently shows that a significant proportion of car trips are relatively short in length. National evidence indicates that approximately 70% of car journeys are under five miles, and around 25% are less than one mile. Many of these trips have the potential to be undertaken by alternative modes, provided that convenient, reliable and attractive options are available.\nIn Stoke-on-Trent, factors such as topography, perceived travel time, and accessibility barriers can limit the uptake of traditional cycling. Electrically assisted bicycles (e-bikes) offer a practical solution to these challenges by reducing physical effort, extending feasible travel distances, and making cycling more inclusive for a broader range of users, including those with lower fitness levels or mobility constraints.\nThe scheme will provide residents and visitors with a convenient, accessible and sustainable alternative to private car use, particularly for short-distance journeys, while supporting the Council's wider transport, environmental and public health objectives.\nThe key objectives are to:\n•\tAppoint a delivery partner to design, implement and operate an e-bike hire scheme within the city, based on a commercially viable model\n•\tIntroduce a fleet of approximately 800-1,000 e-bikes, scaled appropriately to ensure visibility, accessibility and network coverage across key locations within Stoke-on-Trent\n•\tImprove local connectivity by enabling short trips between residential areas, town centres, transport hubs, employment sites and visitor destinations\n•\tEncourage modal shift away from private car use, contributing to reduced congestion, improved air quality and lower carbon emissions\n•\tIncrease participation in cycling by overcoming barriers such as topography and fitness levels through the use of electrically assisted bicycles\n•\tEnsure high-quality service delivery, including reliable availability, effective maintenance, and appropriate parking controls (e.g. geo-fencing) to minimise negative impacts on the public realm\n•\tSecure robust data sharing arrangements to enable monitoring of usage, performance, and outcomes, supporting ongoing evaluation and future decision-making\n•\tMinimise financial risk to the Council by seeking a commercially sustainable model, with no requirement for ongoing subsidy where possible\n•\tEnable future scalability, allowing the scheme to expand or adapt based on demand, performance and funding opportunities",
    "specialRegime": [
      "concession"
    ],
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PDQZ-1442-RZTZ",
      "name": "Stoke on Trent City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG23",
        "country": "GB",
        "locality": "Stoke-on-Trent",
        "postalCode": "ST4 1HH",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Glebe Street"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PDQZ-1442-RZTZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "categorymanagement@stoke.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "068991-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/068991-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-07-22T10:01:41+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-08-31T23:59:59+01:00",
        "description": "Stoke-on-Trent City Council is undertaking market engagement to inform the development of a future e-bike concession scheme. As the Council does not currently operate an e-bike hire service, this engagement represents an important opportunity to gain a better understanding of the market, available service models and the practical considerations associated with introducing a public e-bike scheme for the first time.\nInterested providers are invited to attend a one-to-one meeting of approximately 2 hours (including e-bike demonstration & trial) during August 2026. The purpose of these meetings is to facilitate an open discussion with the market and gather information that will assist the Council in developing an appropriate procurement strategy and specification. \nThe discussions will focus on, but will not be limited to, the following topics:\n•\tFleet size and deployment strategy, including views on the proposed fleet of 800-1,000 e-bikes.\n•\tCommercial models and revenue-sharing expectations.\n•\tContract length and mobilisation requirements.\n•\tParking management arrangements and geo-fencing functionality.\n•\tUser sanctions and enforcement measures for inappropriate parking or misuse.\n•\tMaintenance arrangements, battery charging and fleet rebalancing.\n•\tAccessibility considerations and inclusive service design.\n•\tData sharing capabilities and reporting arrangements, including:\no\tReal-time and historic usage data.\no\tOrigin and destination data.\no\tTrip volumes and journey patterns.\no\tUser demographics (where available and GDPR compliant).\no\tDemand hotspots and underutilised areas.\no\tAPI access and dashboard functionality.\no\tData formats and reporting frequency.\no\tOpportunities to utilise scheme data to support future transport planning, active travel investment and wider policy development.\n•\tIntegration with wider transport networks and sustainable travel initiatives.\n•\tLessons learned from comparable local authority schemes.\n•\tKey risks, opportunities and critical success factors for implementing an e-bike scheme in Stoke-on-Trent.\nAs part of the market engagement, the Council would also welcome the opportunity to trial e-bikes to gain a better understanding of the user experience, functionality, and operational aspects of the service. Any such trial is intended solely to help inform the Council's understanding of the market and the development of the specification. It will not form part of any supplier assessment or evaluation, nor will it provide any provider with an advantage or disadvantage in any subsequent procurement process.\nThe engagement meetings are intended to be informal, open discussions rather than formal presentations. Providers are welcome to support the discussion with presentation slides, handouts or other materials should they wish; however, there is no expectation or requirement to do so. \nThe Council's primary objective is to engage in constructive dialogue with providers to better understand the market and gather information relevant to the topics outlined above.\nProviders wishing to participate should register their interest by emailing Dasa.Kucharkova@stoke.gov.uk, confirming their preferred meeting date from the following options:\n•\t10th August 2026\n•\t18th August 2026\n•\t20th August 2026\nPlease confirm your participation no later than 6th August 2026. Meeting slots will be allocated on a first-come, first-served basis, subject to availability.\nParticipation in this market engagement exercise is entirely voluntary and will not confer any advantage or disadvantage in any subsequent procurement process. Information obtained during the engagement will be used solely to inform the Council's procurement approach, specification development and understanding of the market."
      }
    ]
  },
  "initiationType": "tender"
}