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Published 11 Mar 2022, 22:45 GMT

Official UK procurement notice

Dynamic Purchasing System - Temporary Accommodation

Official notice

Authority: London Borough of Hillingdon (Local council)·Consortium: 5 public authorities

Dynamic market4 lotsServicesOpen procedureSME suitableMax 4 lots per supplier

Sectors: Real estate services (70) Delivery: UKLondon (UKI)South East (UKJ)

Dynamic market estimate£29,400,000total for 4 lots · market-wide estimate, not attributable revenue

Submission deadline 28 Mar 202901:00 BST · 887d 11h left

Lots 4max 4 won per supplier

Market period 7 yrsends 10 Apr 2029 · extension options published · starts 11 Apr 2022

What is being bought4 lots · detail below

Published requirement description

The London Borough of Hillingdon has admitted providers to a Dynamic Purchasing System (DPS), to provide temporary accommodation for homeless households.

The values within this notice are for a 5+2 year period from February 2022.

The Council intends to award to providers/landlords via mini-competitions as detailed in the ITT.

The opportunity is currently open for other providers to review the DPS details.

CPV: Housing services

How this dynamic market works

From the published notice

Type: Dynamic market
Bids received: 1 bids received · 32 suppliers appointed
Market period: 7 yrs from 11 Apr 2022

Lots and requirements (4)Procurement structure

4 lots · all with a published value · win at most 4 of them · evaluation weights differ by lot

Lot #1Spot purchase B&B rooms Bed and BreakfastAwarded 7 yrsPublished value£7,900,187

Lot 1 Spot purchase B&B rooms Bed and Breakfast

Full details are available for providers by registering with proactis

supplierlive.proactisp2p.com/Account/Login ↗

The Council is unable to guarantee any (or guarantee levels of) business.

The Council intends to award to providers/landlords via mini-competitions as detailed in the ITT.

Contract period: 11 Apr 2022 – 10 Apr 2029 (7 yrs)

Delivery: UK, London, South East

Extensions: The DPS has a 2 year extension option available from 16 February 2027Variant bids: not allowed

70333000 Housing services

Lot #2Spot Purchase of Self Contained Accommodation (Annexes)Awarded 7 yrsPublished value£17,117,072

Lot 2 - Spot Purchase of Self Contained Accommodation (Annexes)

Full details are available for providers by registering with proactis

supplierlive.proactisp2p.com/Account/Login ↗

The Council is unable to guarantee any (or guarantee levels of) business.

The Council intends to award to providers/landlords via mini-competitions as detailed in the ITT.

Contract period: 11 Apr 2022 – 10 Apr 2029 (7 yrs)

Delivery: UK, London, South East

Extensions: The DPS has a 2 year extension option available from 16 February 2027Variant bids: not allowed

70333000 Housing services

Lot #3Block Bookings of B&B rooms and AnnexesAwarded 7 yrsPublished value£3,066,042

Lot 3 - Block Bookings of B&B rooms and Annexes

Full details are available for providers by registering with proactis

supplierlive.proactisp2p.com/Account/Login ↗

The Council is unable to guarantee any (or guarantee levels of) business.

The Council intends to award to providers/landlords via mini-competitions as detailed in the ITT.

Contract period: 11 Apr 2022 – 10 Apr 2029 (7 yrs)

Delivery: UK, London, South East

Extensions: The DPS has a 2 year extension option available from 16 February 2027Variant bids: not allowed

70333000 Housing services

Lot #4Out of Hours AccommodationAwarded 7 yrsPublished value£1,316,697

Lot 4 - Out of Hours Accommodation

Full details are available for providers by registering with proactis

supplierlive.proactisp2p.com/Account/Login ↗

The Council is unable to guarantee any (or guarantee levels of) business.

The Council intends to award to providers/landlords via mini-competitions as detailed in the ITT.

Contract period: 11 Apr 2022 – 10 Apr 2029 (7 yrs)

Delivery: UK, London, South East

Extensions: The DPS has 2 year extension option available from 16 February 2027Variant bids: not allowed

70333000 Housing services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Split
1 · Spot purchase B&B rooms Bed and Breakfast	100%
2 · Spot Purchase of Self Contained Accommodation (Annexes)	100%
3 · Block Bookings of B&B rooms and Annexes	100%
4 · Out of Hours Accommodation	100%

Conditions of participation1

Suitability
As detailed in the tender documentation

What this means for your bid

“Dynamic Purchasing System - Temporary Accommodation” is a dynamic market: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Dynamic market
Who may use this agreement: Any qualifying supplier may apply while the market is open
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 11 Mar 2022, 22:45 GMT
Last source update: 24 Apr 2026, 12:52 BST
Award evaluation window: 11 Mar 2022 – …
FTS notice number: 2026/S 000-037572
Classification (CPV): Housing services
Delivery area: UKLondon (UKI)South East (UKJ)
Official registry OCID: ocds-h6vhtk-03211a Find a Tender

Contract terms

Performance terms: As detailed in the tender documentation

Publisher note: For details of the opportunity and to review the ITT and tender documents, register with proactis to find RFX1000003 - Dynamic Purchasing System -Temporary Accommodation under opportunities under London Borough of Hillingdon The web address for proactis: https://supplierlive.proactisp2p.com/Account/Login

How it was run

Official notice

Run through: portal not identified

Language: EN

Admission period ends: 28 Mar 2029
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Supplier levy on call-offs (max %): document
Bid validity: 1800 days from the deadline
Bids opened: 11 Mar 2022, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

11 Mar 2022 → 28 Mar 2029 · 4 dates

Bids opened
11 Mar 2022, 12:00 GMT
Contract starts
11 Apr 2022, 00:00 BST
Notice published181 days ago
24 Apr 2026, 12:52 BST
Today
22 Oct 2026
Admission / appointment period endsperiod end, not a bid countdown
28 Mar 2029

Notice history

6 events · 7 releases on Find a Tender · since 1 Aug 2023

Status changed to complete
1 Aug 2023, 19:04 BST
Buyer details updated
1 Aug 2023, 19:04 BST
Buyer details updated
22 Dec 2023, 15:44 GMT
Buyer details updated
21 Aug 2024, 18:19 BST
Buyer details updated
22 Nov 2024, 08:46 GMT
Buyer details updated
6 Jun 2025, 19:46 BST

Published amendments (1 · 0 deadline changes)

When	What	Before	After	Shift
—	Textchange of tendering portal ustilised by Hillingdon Council · 3	All the tender details relating to this opportunity can be found on the tender portal www.capitalesourcing.com	All the details relating to this opportunity can be found on the tender portal Proactis - Could providers / landlords register at webpage https://supplierlive.proactisp2p.com/Account/Login from the 5th December 2024.

To access the full tender details please view the opportunity on the tendering portal https://supplierlive.proactisp2p.com/Account/Login

Routine re-releases (7)

2024-08: 1 release · 21 Aug 2024
2023-12: 1 release · 22 Dec 2023
2023-08: 1 release · 1 Aug 2023
2022-03: 1 release · 11 Mar 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 32admitted to the panel · see the list ↓

Bids received 11 from SMEs

Contracts signed 20latest 13 Mar 2026

50 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.

Contracts

Dynamic Purchasing System - Temporary Accommodation
Signed
13 Mar 2026
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
17 Feb 2026
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
17 Feb 2026
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
23 Oct 2025
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
21 Oct 2025
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
9 Oct 2025
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
7 Oct 2025
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
26 Sept 2025
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
1 Sept 2025
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
29 Aug 2025
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
11 Aug 2025
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
8 Jul 2025
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
8 Jul 2025
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
8 Jul 2025
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
7 Jul 2025
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
7 Jul 2025
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
18 Jun 2025
Value
—
Status
active
Dynamic Purchasing System - Temporary Accommodation
Signed
16 Jun 2025
Value
—
Status
active
Contract 030751-2025-1
Signed
30 May 2025
Value
—
Status
active
Contract 030751-2025-2
Signed
30 May 2025
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Spot purchase B&B rooms Bed and Breakfast	1bids	—	—	£0 – £7,900,187
2 · Spot Purchase of Self Contained Accommodation (Annexes)	2bids	—	—	£0 – £17,117,072
3 · Block Bookings of B&B rooms and Annexes	2bids	—	—	£0 – £3,066,042
4 · Out of Hours Accommodation	2bids	—	—	£0 – £1,316,697
Whole notice	1bids	1	—	£0 – £29,400,000

Contracting authority & participating public bodies

2 public bodies on the notice

London Borough of Hillingdon

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenitiesGeneral public services Hillingdon Council, Civic Centre, High Street, Uxbridge, UK, UB8 1UWContact email

Dispute resolution & review bodies

Cabinet OfficeReview contact point London

Suppliers admitted to the dynamic market

33 commercial parties on the notice

AARAV PROPERTIES LIMITEDAdmitted to the marketGB-COH: 11064653 Twickenham, London
APEX HOUSING SOLUTIONS LTDAdmitted to the marketGB-COH: 06652349 London, London
ASTON PEARL LIMITEDAdmitted to the marketGB-COH: 10982629 Croydon, London
AURA ASSETS MANAGEMENT LIMITEDAdmitted to the marketGB-COH: 13218012 London, London
Ashburn Rentals LtdAdmitted to the market Sipson, UK
BUCKINGHAM HOTELS GROUP LIMITEDAdmitted to the market High Wycombe, UK
Bishop Property Management LtdAdmitted to the market Chiswick, UK
CASTLE RESIDENTIAL HOUSING LTDAdmitted to the marketGB-COH: 10464341 London, London
CLEARBRIDGE HOUSING LIMITEDAdmitted to the marketGB-COH: 14971479 Ruislip, London
COUNTY PRIVATE CLIENT LIMITEDAdmitted to the marketGB-COH: 06923054 London, London

Show 23 more suppliers

CROMWOOD LTDAdmitted to the marketGB-COH: 04512289 London, London
Centremark Properties LtdAdmitted to the market Southall, UK
ELLIOT LEIGH PROPERTY MANAGEMENT LIMITEDAdmitted to the marketGB-COH: 10984965 Ilford, London
EMBERGOLD LTDAdmitted to the marketGB-COH: 09347738 Hayes, London
EMPATHY HOUSING LTDAdmitted to the marketGB-COH: 14185870 Wilmslow, North West
EVERGREEN PM SOLUTIONS LIMITEDAdmitted to the marketGB-COH: 09002442 London, London
FINEFAIR LIMITEDAdmitted to the marketGB-COH: 04661895 Ilford, London
FUSION LETS LIMITEDAdmitted to the marketGB-COH: 12726684 Luton, London
HERITAGE PROPERTY LETTINGS LTDAdmitted to the marketGB-COH: 15959331 Hounslow, London
Housing Action Management LtdAdmitted to the market London, UK
IDEAL PROPERTIES (UK) LIMITEDAdmitted to the marketGB-COH: 03628799 Luton, London
LETEE LIMITEDAdmitted to the marketGB-COH: 07425088 Peterborough, London
MY HMO LTDAdmitted to the marketGB-COH: 15015395 Uxbridge, London
NETERU PROPERTY SERVICES LTDAdmitted to the marketGB-COH: 14503862 London, London
PMSE LONDON LTDAdmitted to the market Uxbridge, UK
SAI ARYAN PROPERTIES LIMITEDAdmitted to the marketGB-COH: 10548705 Milton Keynes, London
SATIN PROPERTIESAdmitted to the market Hayes, UK
SECURED LETS LTDAdmitted to the market Stanwell Moor,, UK
SECURED LETS LTDAdmitted to the market Stanwell Moor, UK
STEF & PHILIPS LIMITEDAdmitted to the marketGB-COH: 05752211 London, London
THEORI HOUSING MANAGEMENT SERVICES LIMITEDAdmitted to the marketGB-COH: 04048450 London, London
WATER ROAD INVESTMENTS LTDAdmitted to the marketGB-COH: 05411173 Hayes, London
WOODLAND PROPERTIES MANAGEMENT LTDAdmitted to the marketGB-COH: 10277627 Ilford, London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria

What is being bought4 lots · detail below

How this dynamic market works

Lots and requirements (4)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Suppliers admitted to the dynamic market

Official documents & specifications (2)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).