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Official procurement procedure

Document Storage, Records Management and Integrated Solutions

Archive destruction services
Archive services
Archiving services
+10 more
UK
South West (UKK1)
Published value
Not published
Submission deadline Not published
Lots published6
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: NHS Shared Business Services: "Document Storage, Records Management and Integrated Solutions". Published status: complete. Published value: Value not published. 6 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityNHS Shared Business ServicesScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: NHS Shared Business Services
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for NHS Shared Business Services. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
19Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 1 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityNHS Shared Business Services
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSFramework
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published12 Jul 2021, 00:08 BST
Last source update12 Jul 2021, 00:08 BST
Recurring procurementNot published
ClassificationArchive destruction services, Archive services, Archiving services, Data capture services, Data storage services, Document management system, File storage box, Optical character recognition services, Records management, Scanning services, Storage and warehousing services, Storage media, Storage services
Delivery area
UK
South West (UKK1)
OCIDocds-h6vhtk-029e02
What is being bought
NHS SBS issued a tender for a Framework for the provision of Document Storage, Records Management and Integrated Solutions including; Lot 1: Records Management, Lot 2: Human Tissue Storage, Lot 3: Scanning and Digitisation, Lot 4: Electronic Document Records Management Systems (EDRMS), Lot 5: One Stop Shop, Lot 6: BSW STP,
What changed
From the official release history
  1. tender value changed
    12 Jul 2021, 00:08 BST
  2. Status changed to complete
    12 Jul 2021, 00:08 BST
  3. Official notice release published
    12 Jul 2021, 00:08 BST
  4. Submission deadline changed to published date
    12 Jul 2021, 00:08 BST
  5. Buyer information updated
    12 Jul 2021, 00:08 BST
  6. Published value updated to £200,000,000
    22 Mar 2021, 14:16 GMT
  7. Status changed to active
    22 Mar 2021, 14:16 GMT
  8. Official notice release published
    22 Mar 2021, 14:16 GMT
  9. Submission deadline changed to 19 Apr 2021, 12:00 BST
    22 Mar 2021, 14:16 GMT
  10. Buyer information updated
    22 Mar 2021, 14:16 GMT
Lots and requirements (6)
Published by the contracting authority
  • Lot 1 · #1
    Records Management
    cancelled
    Published valueNot published
    Lot 1: Records Management, will include but not limited to: • Document Storage • Collections and Archiving • Retrievals and Deliveries • Records Disposal and Destruction • Transportation • Audit • Transitional Support/Services
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Human Tissue Storage
    cancelled
    Published valueNot published
    Lot 2 Human Tissue Storage, will include but not limited to: • Storage • Retrievals and Deliveries • Human Tissue Storage • Destruction
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Scanning & Digitalisation
    cancelled
    Published valueNot published
    Lot 3 Scanning and Digitisation, will include but not limited to: • Business Process and Content Management Systems (NON-CORE) • Scanning • Archiving • Retrievals • Records Disposal and Destruction
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 4 · #4
    Electronic Document Records Management System (EDM/EDRMS)
    cancelled
    Published valueNot published
    Lot 4 Electronic Document Records Management Systems (EDM/EDRMS), will include but not limited to: • Business Process and Content Management Systems (NON-CORE) • Electronic Document Records Management System
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 5 · #5
    One Stop Shop
    cancelled
    Published valueNot published
    Lot 5 One Stop Shop; A Provision of a Fully Managed Service / ‘One Stop Shop’ covering all Records Management, Scanning, Electronic Records Document Management System and Digitisation modes as required by Approved Organisations. • Covering Lots 1, 2, 3 and 4 as a total package/requirement
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 6 · #6
    BSW STP (Bath and North East Somerset, Swindon and Wiltshire STP)
    cancelled
    Published valueNot published
    BSW STP (Bath and North East Somerset, Swindon and Wiltshire STP) Lot: The BSW STP offer to market the entire portfolio of records management requirements with firm commitments from 4 Authorities (with scope for additional Authorities to join during the course of the contract). In order to support the national move towards digital records management and the reduction of paper files the contract is constructed to, where appropriate to do so, combine physical records management and future scanning requirements. The Lot will include, but not limited to: • Document Storage • Retrieval and Delivery • Collection and Re-Store • Destruction • Transition Support/Services • Scanning and Digitisation
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    12 Jul 2021, 00:08 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 7 Jul 2021, 00:00 BST · £200,000,000
Commercial outcome and competition
Awards
NHS Shared Business Services
Not published · Not published · active
Contracts
Document Storage, Records Management and Integrated Solutions
£200,000,000 · signed 7 Jul 2021, 00:00 BST · active
Bid statistics
bids: 19
Buyer and organisations in this procedure

NHS Shared Business Services

Contracting authority GB-FTS-22161
View buyer profile
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published