Official UK procurement notice
DFG Lifting Equipment · UK public procurement notice
Authority: The North Yorkshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThis contract is for the supply, installation, servicing and maintenance of stairlifts and through floor lifts across North Yorkshire under the Disabled Facilities Grant scheme. The contract is divided into two Lots: Lot 1, Stairlifts (including recycling and refurbishment), and Lot 2, Through Floor Lifts (including associated building works). The service includes surveys, installation, maintenance, warranties, emergency repairs and customer support, with performance monitored through KPIs. The total estimated contract value is £5,000,000. Whilst indicative values have been assigned to each Lot, the Authority reserves the right to allocate expenditure between the Lots in line with actual service demand during the four-year contract term. Estimated values are for guidance only and are not guaranteed.
- The authority expects to re-tender this requirement around 1 Aug 2030, 23:59 BST.
CPV: Lift installation work · Lift-maintenance services · Lifts, skip hoists, hoists, escalators and moving walkways · Stairlifts
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£5,000,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lotLot #1Through Floor LiftsRenewal Yorkshire & HumberPublished value£1,500,000
Provision of surveys, supply, installation, servicing, maintenance and repairs of through floor lifts in domestic properties across North Yorkshire. The Lot includes associated building and electrical works, testing, commissioning, user training and a minimum five-year warranty. Contractors must provide emergency repairs and customer support in accordance with the specification
Lot #2StairliftsRenewal UK, Yorkshire & HumberPublished value£3,500,000
Provision of stairlift surveys, installation, servicing, maintenance and repairs across North Yorkshire. The Lot includes straight and curved stairlifts, associated electrical works, recycling, refurbishment, storage and reinstallation services. A minimum five-year warranty, emergency repairs and customer support are required in accordance with the specification
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price: Price will be evaluated based on the completed Pricing Schedule for the relevant Lot. The lowest-priced compliant tender will receive the maximum available score, with higher-priced tenders receiving proportionately lower scores in accordance with the evaluation methodology.
- Quality: Quality will be evaluated against the published award criteria. For Lot 1 and Lot 2 these are: Resources (6%), Contract Management (6%), Emergency Response and Warranty (10%), Method Statement (10%), and Social Value and Environmental Sustainability (8%). Responses will be scored using the published evaluation methodology
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Aug 2030
- First published
- 4 Dec 2025, 11:30 GMT
- Last source update
- 18 Aug 2026, 12:43 BST
- Award evaluation window
- Submission end – 18 Dec 2026
- Authority reference
602-NYC-CD- FTS notice number
2026/S 000-078514- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05ee9cFind a Tender
How it was run
Official notice- Submission deadline
- 15 Sept 2026, 12:00 BST
- Clarification deadline
- 8 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the YORtender e-tendering portal uk.eu-supply.com/login.asp ↗. Suppliers must complete and submit all required tender documents by the stated deadline. Late submissions will not be accepted unless there is a demonstrable system failure outside of the Supplier's control. All tender documents must be submitted in Microsoft Word, Microsoft Excel or PDF format. Suppliers are responsible for ensuring their submission is uploaded successfully before the tender return deadline. Clarification questions must be submitted via the YORtender messaging facility within the timescales stated in the procurement documents.
Timeline
4 Dec 2025 → 2 Feb 2027 · 8 dates- Planning notice published326 days ago4 Dec 2025, 11:30 GMT
- Market engagement312 days ago · met17 Dec 2025, 23:59 GMT
The Authority conducted preliminary market engagement to understand current capability, capacity, compliance standards, sustainability practices, workforce competence, storage readiness, service‑delivery performance, and social‑value opportunities in relation to the forthcoming procurement of Disabled Facilities Grant (DFG) lifting equipment. This engagement was undertaken before the procurement procedure commenced to ensure that the commercial strategy reflects accurate and up‑to‑date market intelligence.
The engagement focused on the full range of requirements anticipated under the contract, including:
-Supply, installation, servicing, maintenance, refurbishment, and recycling of stairlifts and through‑floor lifts.
-Compliance with statutory regulations (including LOLER, BS EN 81‑40, CDM regulations, and relevant British Standards).
-Sustainability processes relating to reuse, recycling, environmental impact, and waste‑reduction practices.
-Workforce qualifications, DBS checks, safeguarding awareness, and competence assurance.
-Storage facilities, asset‑management approaches, logistics capability, and security arrangements.
-Service delivery, response times, emergency call‑out capability, and performance management.
-Social value commitments, including employment, training, community initiatives, and environmental contributions.
The engagement was carried out remotely. All RFI documentation, clarifications, and responses were issued and received electronically during the RFI engagement window.
Suppliers were invited to participate by submitting a written response to the RFI. They were provided with instructions to:
-Complete and return the RFI questionnaire within the specified timeframe.
-Provide supporting information and evidence where available.
-Submit clarification questions in writing during the RFI window.
The RFI demonstrated that the market is capable of delivering the full scope of requirements. Responses showed:
-Strong capability to deliver installation, maintenance, and recycling services.
-Consistent compliance with relevant technical and safety standards.
-Varied levels of detail regarding sustainability processes, storage readiness, and workforce qualifications.
-A good understanding among suppliers of the service‑delivery .expectations, including appointment scheduling, installation lead times, and emergency response.
-Differing levels of maturity in social‑value delivery, with some suppliers providing structured and well‑evidenced programmes.
The information gathered has helped the Authority assess market capacity, refine requirements, and confirm that the sector is able to meet the expected standards for this procurement.
- Next notice expected286 days ago12 Jan 2026, 23:59 GMT
- Tender notice published69 days ago18 Aug 2026, 12:43 BST
- Clarification questions by48 days ago8 Sept 2026, 12:00 BST
- Submission deadline41 days ago15 Sept 2026, 12:00 BST
- Today26 Oct 2026
- Award decision expected byin 54 days18 Dec 2026, 23:59 GMT
- Contract startsin 99 days2 Feb 2027
Notice history
10 events · 4 releases on Find a Tender · since 4 Dec 2025- Preliminary market engagement notice published4 Dec 2025, 11:30 GMTUK2
- Planned procurement notice published11 Dec 2025, 12:05 GMTUK3
- Status changed to planned11 Dec 2025, 12:05 GMT
- Procurement method changed11 Dec 2025, 12:05 GMT
- Deadline published: 6 Feb 2026, 12:00 GMT11 Dec 2025, 12:05 GMT
- Preliminary market engagement notice published2 Feb 2026, 10:43 GMTUK2
- Tender notice published18 Aug 2026, 12:43 BSTUK4
- Published value updated to £5,000,00018 Aug 2026, 12:43 BSTwas £6,000,000
- Status changed to active18 Aug 2026, 12:43 BST
- Deadline moved to 15 Sept 2026, 12:00 BST18 Aug 2026, 12:43 BST+221 days · was 6 Feb 2026, 12:00 GMT
Routine re-releases (4)
- 2025-12: 1 release · 4 Dec 2025
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender