Official UK procurement notice
Demand Responsive Transport Pilot
Authority: South Yorkshire Mayoral Combined Authority (Local council)
What is being bought
Published requirement descriptionThe opportunity is for an organisation to supply and operate the software for and run a pilot for a Demand Responsive Transport scheme across Rotherham and Doncaster
- How the procedure runs: The procedure will consist of the following: Conditions of Participation Quality Responses Following the above the top 3 scoring bidders will be invited to a presentation. Price evaluation
CPV: Motor vehicles for the transport of 10 or more persons · Network management software services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£800,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 17 Nov 2025, 11:04 GMT
- Last source update
- 5 Oct 2026, 11:50 BST
- Award evaluation window
- Submission end – 16 Mar 2026
- Authority reference
DN802473- FTS notice number
2026/S 000-009713- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e240Find a Tender
- How it runs
The procedure will consist of the following:
Conditions of Participation
Quality Responses
Following the above the top 3 scoring bidders will be invited to a presentation.
Price evaluation
How it was run
Official notice- Submission deadline
- 2 Mar 2026, 10:00 GMT
- Clarification deadline
- 19 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All clarifications and tender submissions must be made via the ProContract portal.
Timeline
17 Nov 2025 → 5 Oct 2026 · 10 dates- Planning notice published337 days ago17 Nov 2025, 11:04 GMT
- Market engagement332 days ago21 Nov 2025, 23:59 GMT
Date: Wednesday 26th November 2025
Time: 10:00 a.m. - 12:00 p.m.
Location: MS Teams
10:00-11:00: SYMCA to talk through an introduction &
Background to the works and to present a slide deck to potential suppliers.
11:00-12:00: Q&A for potential providers.
Please confirm your attendance by replying to the e-mail address provided below before 12 noon on 21st November 2025.
Contracting Authority
South Yorkshire Mayoral Combined Authority (SYMCA):
Email: [email protected]
Website: www.southyorkshire-ca.gov.uk ↗
- Tender notice published258 days ago3 Feb 2026, 22:08 GMT
- Clarification questions by243 days ago19 Feb 2026, 17:00 GMT
- Submission deadline232 days ago2 Mar 2026, 10:00 GMT
- Award decision expected by217 days ago16 Mar 2026, 23:59 GMT
- Assessment summaries sent204 days ago30 Mar 2026, 00:00 BST
- Contract starts202 days ago1 Apr 2026, 00:00 BST
- Standstill ends192 days ago10 Apr 2026, 23:59 BST
- Latest notice published15 days ago5 Oct 2026, 11:50 BST
Notice history
10 events · 4 releases on Find a Tender · since 17 Nov 2025- Preliminary market engagement notice published17 Nov 2025, 11:04 GMTUK2
- Tender notice published3 Feb 2026, 22:08 GMTUK4
- Status changed to active3 Feb 2026, 22:08 GMT
- Procurement method changed3 Feb 2026, 22:08 GMT
- Deadline published: 2 Mar 2026, 10:00 GMT3 Feb 2026, 22:08 GMT
- Contract award notice published30 Mar 2026, 01:45 BSTUK6
- Status changed to complete30 Mar 2026, 01:45 BST
- Contract signature expected13 Apr 2026, 23:59 BSTscheduled
- Contract details notice published5 Oct 2026, 11:50 BSTUK7
- Procurement method changed5 Oct 2026, 11:50 BST
Routine re-releases (4)
- 2025-11: 1 release · 17 Nov 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Via Technologies Europe B.V.Demand Responsive Transport Scheme13 Apr 2026 – 31 Aug 2027 · up to 31 Aug 2028Extensions: Extension will be subject to assessment and impact of pilot and funding. | £630,394 | 30 Mar 2026 | Awarded |
Contracts
Contract 1 · Via Technologies Europe B.V.
- Signed
- 13 Apr 2026
- Value
- £630,394
- Period
- 20 Apr 2026 – 31 Aug 2027 · up to 31 Aug 2028 with extensions
- Status
- active
- Extensions
- Extension will be subject to assessment and impact of pilot and funding.
3 agreed KPIs: 95% of calls to contact centre answered within 120 seconds · 90% of requests being offered a journey or referred to a scheduled service · 95% of journeys operated by a compliant vehicle.
- 95% of calls to contact centre answered within 120 seconds
- 90% of requests being offered a journey or referred to a scheduled service
- 95% of journeys operated by a compliant vehicle.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Via Technologies Europe B.V.Awarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All tender documents can be found via ProContract. The ref is: DN802473
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender