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Published 11 Aug 2023, 10:34 BST

Official UK procurement notice

Decoration and Minor Pre-decoration Repairs Framework 2024

Official notice

Authority: Hampshire County Council (Local council)·Consortium: 2 public authorities

Framework agreement2 lotsWorksOpen procedureSME suitable
Sectors: Construction & Civil Engineering (45) Delivery: South East (UKJ11)South West (UKK1)Wales (UKL)
Framework ceiling (notional)£25,000,000envelope for 2 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 22 Apr 2024awarded 27 Sept 2024
Lots 2see the lot list below
Framework period 4 yrsends 30 May 2028 · starts 1 Jun 2024

What is being bought2 lots · detail below

Published requirement description

The Decorations and Minor pre-decoration repairs is delivered via a multi-lot, multi-contractor Framework Agreement that caters for Hampshire County Council (schools and non-education), Hampshire Fire and Rescue Services, the Police and Crime Commissioner for Hampshire, and is also available for use by other public authorities in and around Hampshire, including, Surrey County Council, Oxfordshire County Council, Hampshire and Surrey District and Borough Councils, Unitary Councils and others

  • Lot 1 - Individual projects up to the value of £75K (typically the projects will be low value internal decoration works with a fast turnaround period expected); established with 4 contractors. The maximum spend through this lot will be £7,500,000
  • Lot 2 - Complex individual projects and/or programmes of work above £75K with no maximum project limit (typically projects will be in packages generally containing 6-10 sites and range in value between £150K to £250K), established with 6 contractors. With an estimate annual spend of £3m. The maximum spend through this lot will be £17,500,000

CPV: Decoration work · Exterior cleaning work for buildings · Floor and wall covering work · Joinery and carpentry installation work · Overhaul and refurbishment work · Painting and glazing work · Plastering work

How this framework works

From the published notice
Bids received
19 bids on the busiest of 2 lots · 6 suppliers appointed
Framework period
4 yrs from 1 Jun 2024

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot
Lot #1Individual projects up to the value of £75KCancelled 4 yrsPublished value£7,500,000
  • Lot 1 - Individual projects up to the value of £75K (typically the projects will be low value internal decoration works with a fast turnaround period expected); established with 4 contractors.

The Council will primarily look to award works on a rotational basis, though will retain the option to run a mini-competition. The rotational award system will look to reduce the administrative process for the Council and contractors with the associated tendering costs and increased speed of award, whilst securing pricing based around the National Schedule of Rates to allow for clear and transparent pricing when developing the project requirements.

The rotational system will allow for work to be shared amongst contractors to ensure a suitable capacity to undertake ongoing works. Contractors will be assessed against set Key Performance Indicators in the delivery of any project. Contractors need to ensure these KPI's are delivered to satisfactory levels or this could result in subsequently missing a rotation in the next award schedule.

Contract period: 1 Jun 2024 – 30 May 2028 (4 yrs)
Delivery: South East, South West, Wales · This contract will predominantly operate in the County of Hampshire, however some properties on the Isle of Wight, in Wiltshire, Dorset and Somerset, Berkshire, Surrey and 2 activity centres in the Brecon Beacons in Wales.
Variant bids: not allowed
45451000 Decoration work45452000 Exterior cleaning work for buildings
Lot #2Complex individual projects and/or programmes of decoration and repair work above £75KCancelled 4 yrsPublished value£17,500,000

Lot 2 - Complex individual projects and/or programmes of work above £75K with no maximum project limit established with 6 to 7 contractors

The Council will primarily look to award works on a rotational basis, though will retain the option to run a mini-competition. The rotational award system will look to reduce the administrative process for the Council and contractors with the associated tendering costs and increased speed of award, whilst securing pricing based around the National Schedule of Rates to allow for clear and transparent pricing when developing the project requirements.

The rotational system will allow for work to be shared amongst contractors to ensure a suitable capacity to undertake ongoing works. Contractors will be assessed against set Key Performance Indicators in the delivery of any project. Contractors need to ensure these KPI's are delivered to satisfactory levels or this could result in subsequently missing a rotation in the next award schedule.

Contract period: 1 Jun 2024 – 31 May 2028 (4 yrs)
Delivery: South East, South West, Wales · This contract will predominantly operate in the County of Hampshire, however some properties on the Isle of Wight, in Wiltshire, Dorset and Somerset, Berkshire, Surrey and 2 activity centres in the Brecon Beacons in Wales.
Variant bids: not allowed
45410000 Plastering work45420000 Joinery and carpentry installation work45430000 Floor and wall covering work45440000 Painting and glazing work45451000 Decoration work45452000 Exterior cleaning work for buildings

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 70%Price: 30%
Published sub-criteria (6)
  • Management Structure and Resources: 20%
  • Implementation Plan: 10%
  • Communication: 10%
  • Site Management: 15%
  • Health and Safety and Working in Public Areas: 15%
  • price: 30%
Published award criteria (6)
  • Management Structure and Resources: 20%
  • Implementation Plan: 10%
  • Communication: 10%
  • Site Management: 15%
  • Health and Safety and Working in Public Areas: 15%
  • Price: 30%
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Decoration and Minor Pre-decoration Repairs Framework 2024” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
11 Aug 2023, 10:34 BST
Last source update
22 Oct 2024, 15:56 BST
Award evaluation window
22 Apr 2024 – …
Authority reference
CC19797
FTS notice number
2024/S 000-034199
Classification (CPV)
Decoration workExterior cleaning work for buildingsFloor and wall covering workJoinery and carpentry installation workOverhaul and refurbishment workPainting and glazing workPlastering work
Delivery area
South East (UKJ11)South West (UKK1)Wales (UKL)
Official registry OCID
ocds-h6vhtk-03eefd Find a Tender

Publisher note: How to obtain the Tender Documents The Tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Opting In and Out Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to the this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'. Please note you are required to 'Opt In' to view and complete the Questionnaires for this project. Further Guidance In addition, guidance on how to participate in a tender - download and upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the 'Help' or 'Information for Suppliers' buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tend.co.uk' to your Safe Senders list Other Contracting Authorities: The framework agreement will also be available for use by the following participating public sector and local authority organisations within Hampshire and Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and Wales. • Local Authorities • County Councils • Unitary Authorities • City Councils • District and Borough Councils • Town & Parish Councils • Government Departments • Universities, Further & Higher Education establishments • National Park Authorities • Housing Associations • Police Authorities, Fire and Rescue Services and all other Emergency Service organisations • Health Services, NHS Trusts and Foundation Trusts • All Schools within the State education system, including Maintained & Federated schools, Academies, Multi-Academy Trusts and Free schools, all Faith/Diocese schools • Nursery schools maintained by a local Authority • Ministry of Defence establishments • HCC Activity Centres in the Brecon Beacons in Wales It further includes successors to those that currently exist.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
22 Apr 2024, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
22 Apr 2024, 14:01 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/hampshire ↗

Timeline

6 Oct 2023 → 22 Oct 2024 · 5 dates
  1. Next notice expected
    6 Oct 2023, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    22 Apr 2024, 14:00 BST
  3. Bids opened
    22 Apr 2024, 14:01 BST
  4. Contract starts
    1 Jun 2024, 00:00 BST
  5. Notice published
    22 Oct 2024, 15:56 BST

Notice history

6 events · 3 releases on Find a Tender · since 12 Mar 2024
  1. Published value updated to £25,000,000
    12 Mar 2024, 15:59 GMT
    was £20,000,000
  2. Status changed to active
    12 Mar 2024, 15:59 GMT
  3. Procurement method changed
    12 Mar 2024, 15:59 GMT
  4. Deadline published: 22 Apr 2024, 14:00 BST
    12 Mar 2024, 15:59 GMT
  5. Buyer details updated
    12 Mar 2024, 15:59 GMT
  6. Status changed to complete
    22 Oct 2024, 15:56 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 1914 from SMEs · busiest of 2 lots
Contracts signed 10latest 27 Sept 2024

10 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £17,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 034199-2024-CC19797-10

    Signed
    27 Sept 2024
    Value
    ceiling above
    Period
    … – 31 May 2028
    Status
    active

  • Contract 034199-2024-CC19797-8

    Signed
    26 Sept 2024
    Value
    ceiling above
    Period
    … – 31 May 2028
    Status
    active

  • Contract 034199-2024-CC19797-3

    Signed
    17 Sept 2024
    Value
    £7,500,000
    Period
    … – 30 May 2028
    Status
    active

  • Contract 034199-2024-CC19797-4

    Signed
    17 Sept 2024
    Value
    £7,500,000
    Period
    … – 30 May 2028
    Status
    active

  • Contract 034199-2024-CC19797-6

    Signed
    17 Sept 2024
    Value
    ceiling above
    Period
    … – 31 May 2028
    Status
    active

  • Contract 034199-2024-CC19797-7

    Signed
    17 Sept 2024
    Value
    ceiling above
    Period
    … – 31 May 2028
    Status
    active

  • Contract 034199-2024-CC19797-9

    Signed
    17 Sept 2024
    Value
    ceiling above
    Period
    … – 31 May 2028
    Status
    active

  • Contract 034199-2024-CC19797-1

    Signed
    23 Aug 2024
    Value
    £7,500,000
    Period
    … – 30 May 2028
    Status
    active

  • Contract 034199-2024-CC19797-2

    Signed
    23 Aug 2024
    Value
    £7,500,000
    Period
    … – 30 May 2028
    Status
    active

  • Contract 034199-2024-CC19797-5

    Signed
    23 Aug 2024
    Value
    ceiling above
    Period
    … – 31 May 2028
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Individual projects up to the value of £75K17bids · 17 electronic13——
2 · Complex individual projects and/or programmes of decoration and repair work above £75K19bids · 19 electronic14——

Contracting authority & participating public bodies

2 public bodies on the notice

HAMPSHIRE COUNTY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Castle, WINCHESTER, South East, SO238UJContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

7 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria