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Published 4 May 2023, 09:24 BST

Official UK procurement notice

Decants & Accomodation · UK public procurement notice

Official notice

Authority: Yorkshire Housing Limited (Public body)·Consortium: 2 public authorities

Framework agreementServicesAward procedure without prior publication of a call for competitionSME suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: UKYorkshire & Humber (UKE)
Framework ceiling (notional)£25,000,000framework ceiling, not attributable revenue
Submissions closed 5 Jun 2023

What is being bought

Published requirement description

Call off from PfH Temporary Accommodation and Decant Services framework.

CPV: Accommodation services · Articles for the bathroom and kitchen · Bathroom furniture · Bedroom, dining room and living-room furniture · Catering equipment · Domestic furniture · Food-preparation equipment · Hire of passenger transport vehicles with driver · Hotel accommodation services · Kitchen equipment, household and domestic items and catering supplies · Letting services of short-stay furnished accommodation · Luncheon vouchers · +5 more

How this framework works

From the published notice
Places
up to 3 suppliers · 4 bids received (1.3 per place) · 4 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1Decant and short term accommodation for customers as and when requiredAwardedRenewalPublished value£25,000,000
Delivery: UK, Yorkshire & Humber
Extensions: The framework will be for an initial period of three years with an option to extend for a further 12 months.Variant bids: not allowed
30199770 Luncheon vouchers39140000 Domestic furniture39143000 Bedroom, dining room and living-room furniture39144000 Bathroom furniture39150000 Miscellaneous furniture and equipment39220000 Kitchen equipment, household and domestic items and catering supplies

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
4 May 2023, 09:24 BST
Last source update
12 Feb 2025, 10:16 GMT
Award evaluation window
5 Jun 2023 – …
Authority reference
25-056
FTS notice number
2025/S 000-004675
Classification (CPV)
Accommodation servicesArticles for the bathroom and kitchenBathroom furnitureBedroom, dining room and living-room furnitureCatering equipmentDomestic furnitureFood-preparation equipmentHire of passenger transport vehicles with driverHotel accommodation servicesKitchen equipment, household and domestic items and catering supplies
+7 moreLetting services of short-stay furnished accommodationLuncheon vouchers
Delivery area
UKYorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-03c62c Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

The call off was undertaken via an exercise within an existing framework held by Procurement for Housing.

Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The call off is via PFH framework.

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Appointment period ends
5 Jun 2023, 17:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
5 Jun 2023, 17:00 BST
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

5 Jun 2023 → 12 Feb 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    5 Jun 2023, 17:00 BST
  2. Bids opened
    5 Jun 2023, 17:00 BST
  3. Notice published
    12 Feb 2025, 10:16 GMT

Notice history

3 events · 4 releases on Find a Tender · since 11 Aug 2023
  1. Status changed to complete
    11 Aug 2023, 11:10 BST
  2. Procurement method changed
    12 Feb 2025, 10:16 GMT
  3. Buyer details updated
    12 Feb 2025, 10:16 GMT
Published amendments (2)

Amendment to Rebate Model Bidders should note that we have made an amendment to our rebate model which will now be based on 4% of supplier income under the call-off contract (rather than 1.5% of turnover). Please see revised Document 8 - Framework Agreement (Schedule 6) for information.

Amendment to Rebate Model Bidders should note that we have made an amendment to our rebate model which will now be based on 4% of supplier income under the call-off contract (rather than 1.5% of turnover). Please see revised Document 8 - Framework Agreement (Schedule 6) for information.

Routine re-releases (4)
  • 2023-05: 1 release · 4 May 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 43 from SMEs
Contracts signed 2latest 12 Feb 2025

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Decant accomodation

    Signed
    12 Feb 2025
    Value
    £1,000,000
    Status
    active

  • Contract 023540-2023-1

    Signed
    24 Jul 2023
    Value
    £25,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad3——

Contracting authority & participating public bodies

2 public bodies on the notice

Yorkshire Housing Limited

Contracting authorityPublic bodyRegional or local authorityGeneral public services 30443R C/O Trowers & Hamlins LLP 3 Bunhill Row, London, Yorkshire & Humber, EC1Y 8YZContact name, email, phone

Consortium members and other public bodies

Dispute resolution & review bodies

  • High Court of England and Wales Royal Courts of Justice Mediation bodyReview body London
  • Public Procurement Review ServiceReview body LondonContact email, phone
  • Public Procurement Review Service - Cabinet OfficeReview contact point LondonContact email

Framework contractors & participating bidders

5 commercial parties on the notice
  • ICABFramework contractor Heronslea House, High St, Bushey, UK, wd56 3ndContact phone
  • Jigsaw Conferences LtdFramework contractor 3rd Floor, 45 Albemarle Street, Mayfair, London, UK, W1S 4JLContact phone
  • Jigsaw conferencesFramework contractor 45 Albemarle Street, Mayfair, London, UK, W1S 4JL
  • KRAVLUXE LIMITEDFramework contractor 48 Dover St, London W1S 4FF, London, UK, W1S 4FFContact phone
  • Lambert Smith Hampton Group LimitedFramework contractor 55 WellsStreet, London, London, W1T 3PTContact phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria