Official UK procurement notice
Grant Fund Manager Dynamic Purchasing System
Authority: Scottish Government (Central government)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionThe Scottish Government is extending a Dynamic Purchasing System (DPS) for Grant Fund Managers. Potential participants must
complete the SPD (Single Procurement Document) and meet the minimum entry criteria to participate on the DPS.
- Recurrence: Estimated timing for further notices to be published: Q2 2027
CPV: Business and management consultancy and related services · Financial consultancy services · Other community, social and personal services
How this dynamic market works
From the published notice- Type
- Dynamic market
- Bids received
- 2 bids received · 1 suppliers appointed
- Market period
- 2 yrs 11 mo from 9 Jul 2026
The lotProcurement structure
single lot · value publishedLot #1This is an extension to the current Grant Fund Manager DPSRenewalPublished value£80,000,000
This is an extension to the current Grant Fund Manager DPS. If you are a Supplier currently on the DPS, there is no requirement to resubmit an application. For new Suppliers please see guidance below.
The Scottish Government is looking to establish a Dynamic Purchasing System to provide grant fund manager services to a range of grants.
The key service requirement will the administration and distribution of grant funds and associated pre and post funding activities. Suppliers
will also be expected to make all necessary arrangements to ensure that the full value of available funding is appropriately spent in each
financial year, provide the required Management Information (MI) as requested by the Scottish Government, ensure suitable staff are
trained and qualified in service delivery as well as having arrangements in place to ensure that all information held shall be securely and
sensitively managed. Full detailed requirements will be contained within each call off tender documentation.
No form of volume guarantee has been granted and the Authority shall not be bound to order any of the services.
Please note that the forecast value of the DPS is based on the value of the fund manager services, not the value of the grant funds.
(PCS-T project code 25336) Additional information: Please note this is an extension for new suppliers, current suppliers do not need to re-submit. The original Contract Notice can be found on Find a Tender and Public Contracts Scotland. OCID - ocds-r6ebe6-0000755309
TS/OJEU 20240117-000004 (2024/S 000-001598)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Quality: 40-80%
- Price: 20-60%
- Suitability
Experience of Grant Fund Management activites as part of the Technical Criteria.
- Economic & financial standing
Insurance Liabilities will be taken on a risk based approach for each Call-off contract under the DPS.
The potential types of insurances that may be required are indicated below:
Employer's Liability Insurance
Public Liability Insurance
Professional Indemnity Insurance.
Financial Assessment will also be taken on a risk based approach for each Call-off contract under this DPS.
- Technical & professional ability
To assess your suitability, you must provide 2 different examples of grant fund manager services your organisation has unertaken within
the last 3 years.
Each different example must be relevant to the key service requirement. Examples should be concise but generally in the 300 word range.
Responses must be provided in question 4C.1.2 of the SPD document
- “Grant Fund Manager Dynamic Purchasing System” is a dynamic market: the contest is a place on its panel, not a single contract.
Competition analysis · published record, not a forecast of who will bid
How Scottish Government runs Other community, social and personal services (CPV 98) tenders for its clients, and who usually turns up
Scottish Government procures on behalf of other bodies; its record below covers every client it has tendered for, next to the published market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Other community, social and personal services (CPV 98) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Scotland.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in Scotland.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 67 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid17% / 0%
2–339% / 47%
4–613% / 11%
7+30% / 42%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS. The notice sets up a supplier panel and a ceiling value; what the work actually costs is agreed later, on each call-off or mini-competition, and those publish as contract notices of their own. The award-vs-estimate record of this market therefore sits on the call-offs; this page shows it on the contracts, not on the panel that frames them.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1This is an extension to the current Grant Fund Manager DPSPublished estimate£80m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid19%
2–340%
4–614%
7+26%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Match |
|---|---|---|---|---|
| Impact Funding PartnersWorked for this buyer | Bairns’ Hoose Fund Administratornotice published Aug 2023 | — | — | 75% match |
| VoiceAbility AdvocacyWorked for this buyer | Advocacy Services for Social Security Scotland Clientsnotice published Oct 2021 | — | — | 72% match |
| Inspiring ScotlandWorked for this buyer | CASE/606191: Delivery Partner for Cashback for Communitiesnotice published Jun 2023 | — | — | 71% match |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
Elis CleanroomLarge | £12m30 awards in 36m · last 2 months ago | 3 live · £386k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% below n=2 |
| £21m15 awards in 36m · last 4 months ago | 8 live · £8.9m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=13 | |
| £1.2m5 awards in 36m · last 3 months ago | None on file | at estimate n=1 | |
| £147k1 awards in 36m · last 31 months ago | None on file | 27% below n=1 | |
| — | None on file | 5% below n=2 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the match score are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Open admission
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use the vehicle
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Estimated timing for further notices to be published: Q2 2027
- First published
- 22 Sept 2023, 08:51 BST
- Last source update
- 22 Jul 2026, 11:23 BST
- Award evaluation window
- 5 Jan 2029 – …
- Authority reference
668029- FTS notice number
2026/S 000-069065- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0402d7Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: This is an extension to the current Grant Fund Manager DPS. As this DPS is open for Suppliers to join and leave at any time, this notice is to draw attention to any new/potential new Suppliers that wish to join. Any current Suppliers do not need to submit any new documents. Please note that the anticipated value of the DPS is based on the value of the fund manager services and not the value of the grant funds. We envisage that the value of the call-off contracts (and the grant funds to be managed) to range from thousands to multi millions however, no form of volume guarantee has been granted by the Authority. If your application to join the DPS is successful, you will have the opportunity to bid for the Call-off contracts with effect from that point. Call-offs under the DPS will be issued electronically via PCS-t, however, for those who do not use PCS-t, alternative electronic routes may be used and are acceptable. The DPS will be available for use by the Scottish Ministers (including Agencies). Further details can be found in the Information for Participants document within the General Attachments area on PCS-t. The Authority is utilising PCS-t for this exercise and the Project Code is 25336. For more information please see: PCS-Tender (Information) - Public Contracts Scotland The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 25336. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: N/A The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason: Community Benefits may be required at Call-off level. (SC Ref:749570) The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 25336. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:836956)
How to participate & submission route
Official notice Apply via Public Contracts Scotland- Requests to participate (first stage)
- —
- Admission period ends
- 5 Jan 2029, 12:00 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 5 Jan 2029, 12:00 GMT
Timeline
1 Nov 2023 → 5 Jan 2029 · 7 dates- Next notice expected1 Nov 2023
- Contract starts98 days ago9 Jul 2026, 00:00 BST
- Notice published85 days ago22 Jul 2026, 11:23 BST
- Today15 Oct 2026
- Invitations to tender expectedin 85 days8 Jan 2027
- Admission / appointment period endsperiod end, not a bid countdown5 Jan 2029, 12:00 GMT
- Bids opened5 Jan 2029, 12:00 GMT
- Bids must remain valid until5 Jan 2029, 23:59 GMT
Notice history
13 events · 6 releases on Find a Tender · since 17 Nov 2023- Published value updated to £22,570,47117 Nov 2023, 10:15 GMTwas £42,000,000
- Status changed to active17 Nov 2023, 10:15 GMT
- Procurement method changed17 Nov 2023, 10:15 GMT
- Deadline published: 18 Dec 2023, 12:00 GMT17 Nov 2023, 10:15 GMT
- Deadline moved to 8 Jan 2027, 12:00 GMT17 Jan 2024, 12:25 GMT+1117 days · was 18 Dec 2023, 12:00 GMT
- Status changed to complete22 Apr 2025, 10:30 BST
- Buyer details updated22 Apr 2025, 10:30 BST
- Buyer details updated4 Feb 2026, 10:37 GMT
- Published value updated to £80,000,00022 Jul 2026, 11:23 BSTwas £22,570,471
- Status changed to active22 Jul 2026, 11:23 BST
- Procurement method changed22 Jul 2026, 11:23 BST
- Deadline moved to 5 Jan 2029, 12:00 GMT22 Jul 2026, 11:23 BST+728 days · was 8 Jan 2027, 12:00 GMT
- Buyer details updated22 Jul 2026, 11:23 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Contract periodDuration End · II.2.7 | 8 Jan 2027 | 8 Jan 2029 | +731 d |
24 month extension to Grant Fund Manager DPS
Routine re-releases (6)
- 2024-01: 1 release · 17 Jan 2024
- 2023-11: 1 release · 17 Nov 2023
- 2023-09: 1 release · 22 Sept 2023
Commercial outcome & contract awardsAwards so far
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.
Contracts
Contract 016147-2025-698452-1
- Signed
- 8 Apr 2025
- Value
- £1,050,940
- Period
- … – 8 Jan 2029
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Edinburgh sheriff courtReview body
- Glasgow Sheriff CourtReview body
Suppliers admitted to the dynamic market
1 commercial party on the notice- Tropical Health and Education Trust (THET)Admitted to the market
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice; the tender pack is on the portal.