Official UK procurement notice
DDP122 Measured Term Contract for Maintenance of Derbyshire Dales District Council Buildings
Authority: Derbyshire Dales District Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionThe contract comprises the repair and maintenance of the fabric, finishes and services, including minor works at properties within the charge of the Employer, within the area indicated in the tender documents may be ordered by the Contract Administrator during the contract period.
The type of maintenance and repair work will range from emergency repairs to routine and non-urgent work, which could include minor improvements.
The types of properties upon which the work will be carried out are mainly traditional buildings both old and new, some of which may be listed under the planning regulations and a number of temporary buildings.
Lots
The contract comprises of four lots
- Lot 1 – Legionella Testing and Control
- Lot 2 – Electrical Repairs and Maintenance
- Lot 3 - Building Repairs and Maintenance
- Lot 4 – Mechanical Repairs and Maintenance
Contracts shall be for an initial period of 2 year commencing November 2023, with the option to extend for up to 3 further 1-year periods up to a maximum of 5 years
CPV: Building completion work · Health and safety services · Monitoring and control services · Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of electrical building installations · Repair and maintenance services of mechanical building installations · Technical testing, analysis and consultancy services
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£715,000 together) · same evaluation weights on every lotLot #1Legionella Testing and ControlAwardedRenewalPublished value£40,000
Legionella Testing and Control Services inclusive of:
- Scheduled testing and maintenance to ACOP L8;
- Responsive Works and Maintenance, as required.
Lot #2Electrical Repairs and MaintenanceAwardedRenewalPublished value£150,000
The scope of this contract includes:
- Planned Preventative Electrical Installation Repairs and Maintenance
- Responsive Electrical Installation Repair Works and Maintenance
- Health and Safety
Due to decarbonisation works, across the Council, additional electrical items such as infrared heaters and electric vehicle charging point repair and maintenance may be required during the Contract Term
Lot #3Building Repairs and MaintenanceAwardedRenewalPublished value£300,000
The scope of this contract includes:
- Planned Preventative Maintenance
- Responsive Works and Maintenance
To include Guttering, Roofing Works, Joinery, Access Equipment, Stone Wall repairs, Floor, Wall and Ceiling Finish, Glazing, Painting and Decorating, Drainage Works, Paving, Minor Plumbing Works.
Lot #4Mechanical Repairs and MaintenanceAwardedRenewalPublished value£225,000
The scope includes:
- Planned Preventative Mechanical Engineering Maintenance
- Responsive Mechanical Engineering Works, Repairs and Maintenance as required
Due to decarbonisation works, across the Council, additional mechanical engineering items such as Air Source Heat Pumps may require repair and maintenance during the Contract Term
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Response to specification (Technical / Quality): 30%
- price: 60%
- Climate Change / Sustainability: 10%
Published award criteria (3)
- Response to specification (Technical / Quality): 30%
- Climate Change / Sustainability: 10%
- Price: 60%
- Suitability
As stated in the procurement documents
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 15 Jun 2023, 18:00 BST
- Last source update
- 24 Nov 2023, 16:43 GMT
- Award evaluation window
- 14 Jul 2023 – …
- Authority reference
DDP122- FTS notice number
2023/S 000-034864- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03d6c9Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As per tender documentation
- Review procedure
The Council will incorporate a minimum 10 calendar days (or 15 if non-electronic or fax
methods used) standstill period at the point information on the award of the contract is
Page 8 to 8
communicated to the relevant economic operators. Debriefing by the Council shall be in
accordance with the Public Contracts Regulation 2015 (as amended) 5 / 5 (the
Regulations). Such information should be requested from the addressee in Section 1.1). If an
appeal regarding the award of the contract has not been successfully resolved the
Regulations provide for the aggrieved parties who are of the opinion that they have been
harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court
(England, Wales and Northern Ireland). Any such action must be brought as soon as
possible.
How it was run
Official notice- Submission deadline
- 28 Jul 2023, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 14 Jul 2023, 10:00 BST
Timeline
14 Jul 2023 → 24 Nov 2023 · 3 dates- Bids opened14 Jul 2023, 10:00 BST
- Submission deadline28 Jul 2023, 10:00 BST
- Notice published24 Nov 2023, 16:43 GMT
Notice history
2 events · 3 releases on Find a Tender · since 12 Jul 2023- Deadline moved to 28 Jul 2023, 10:00 BST12 Jul 2023, 15:23 BST+14 days · was 14 Jul 2023, 10:00 BST
- Status changed to complete24 Nov 2023, 16:43 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 14 Jul 2023 | 28 Jul 2023 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 14 Jul 2023 | 28 Jul 2023 | +14 d |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Legionella Testing and Control1 award | |||
| Acorn Environment Services LimitedSMEDDP122 - Legionella Testing and Control Measured Term Contract for Derbyshire Dales District Council Buildings | £40,000 † | — | Awarded |
| Lot 2 · Electrical Repairs and Maintenance1 award | |||
| Citrus Group LimitedDDP122 - Electrical Repairs and Maintenance Measured Term Contract for Derbyshire Dales District Council Buildings | £187,500 † | — | Awarded |
| Lot 3 · Building Repairs and Maintenance1 award | |||
| Derwent Treescapes LimitedSMEDDP122 - Building Repairs and Maintenance Measured Term Contract for Derbyshire Dales District Council Buildings | £330,000 † | — | Awarded |
| Lot 4 · Mechanical Repairs and Maintenance1 award | |||
| Mears Facilities Management (Mears Limited)DDP122 - Mechanical Engineering Measured Term Contract for Derbyshire Dales District Council Buildings | £245,000 † | — | Awarded |
Contracts
DDP122 - Legionella Testing and Control Measured Term Contract for Derbyshire Dales District Council Buildings · Acorn Environment Services LimitedSME
- Signed
- 2 Nov 2023
- Value
- £40,000
- Status
- active
DDP122 - Electrical Repairs and Maintenance Measured Term Contract for Derbyshire Dales District Council Buildings · Citrus Group Limited
- Signed
- 2 Nov 2023
- Value
- £187,500
- Status
- active
DDP122 - Building Repairs and Maintenance Measured Term Contract for Derbyshire Dales District Council Buildings · Derwent Treescapes LimitedSME
- Signed
- 2 Nov 2023
- Value
- £330,000
- Status
- active
DDP122 - Mechanical Engineering Measured Term Contract for Derbyshire Dales District Council Buildings · Mears Facilities Management (Mears Limited)
- Signed
- 2 Nov 2023
- Value
- £245,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Legionella Testing and Control | 7bids | — | — | — |
| 2 · Electrical Repairs and Maintenance | 6bids | — | — | — |
| 3 · Building Repairs and Maintenance | 3bids | — | — | — |
| 4 · Mechanical Repairs and Maintenance | 2bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Bidders & participating suppliers
4 commercial parties on the notice- Acorn Environment Services LimitedAwarded supplier
- Citrus Group NW LtdAwarded supplier
- Derwent Treescapes LimitedAwarded supplier
- Mears Facilities Management (Mears Limited)Awarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria