Official UK procurement notice
DARTMOOR MULTI ACADEMY TRUST - PROVISION OF OUTSOURCED CLEANING SERVICES
Authority: Dartmoor Multi Academy Trust (Secondary Acct: PHP Law)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionThe contract will be for the provision of outsourced cleaning services to the Trust, including daily cleaning and out of term deep cleaning,
for spaces including, but not limited to, teaching, office, circulation, and rest room spaces. The Provider shall establish effective
management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be
responsible for all legal, and health and safety requirements in delivering the services.
CPV: Cleaning services
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Primary SchoolsCancelledRenewal
The contract will be for the provision of outsourced cleaning services to the Trust.
The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning
service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or
outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results.
As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust.
The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in
collaboration with the cleaning schedule.
Lot 1 - Primary Schools is as follows:
Black Torrington Church of England Primary School
Boasley Cross Community Primary School
Bradford Primary School
Bridestowe Primary School
Bridgerule Church of England Primary School
Chagford Church of England Primary School
Exbourne Church of England Primary School
Highampton Community Primary School
Lydford Primary School
Milton Abbot Primary School
North Tawton Community Primary School and Nursery
Northlew and Ashbury Parochial Church of England Primary School
Okehampton Primary School and Foundation Unit
South Tawton Primary School
St James Church of England Primary and Nursery School
Lot #2Secondary SchoolsCancelledRenewal
The contract will be for the provision of outsourced cleaning services to the Trust.
The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning
service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or
outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results.
As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust.
The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in
collaboration with the cleaning schedule.
Sites included in Lot 2 - Secondary Schools is as follows:
Tavistock College
Okehampton College
Holsworthy Community College
The Promise School
Lot #3All SchoolsAwardedRenewal
The contract will be for the provision of outsourced cleaning services to the Trust.
The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning
service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or
outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results.
As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust.
The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in
collaboration with the cleaning schedule.
Sites included in Lot 3 - All Schools are as follows:
Black Torrington Church of England Primary School
Boasley Cross Community Primary School
Bradford Primary School
Bridestowe Primary School
Bridgerule Church of England Primary School
Chagford Church of England Primary School
Exbourne Church of England Primary School
Highampton Community Primary School
Lydford Primary School
Milton Abbot Primary School
North Tawton Community Primary School and Nursery
Northlew and Ashbury Parochial Church of England Primary School
Okehampton Primary School and Foundation Unit
South Tawton Primary School
St James Church of England Primary and Nursery School
Tavistock College
Okehampton College
Holsworthy Community College
The Promise School
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Mar 2025, 09:02 GMT
- Last source update
- 2 Dec 2025, 16:45 GMT
- Award evaluation window
- 28 Mar 2025 – …
- FTS notice number
2025/S 000-079092- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04dd13Find a Tender
- Performance terms
As per the information in the procurement documents
Publisher note: (MT Ref:235223)
How it was run
Official notice- Submission deadline
- 28 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 28 Mar 2025, 12:00 GMT
Timeline
28 Mar 2025 → 2 Dec 2025 · 3 dates- Submission deadline28 Mar 2025, 12:00 GMT
- Bids opened28 Mar 2025, 12:00 GMT
- Notice published323 days ago2 Dec 2025, 16:45 GMT
Notice history
6 events · 4 releases on Find a Tender · since 26 Mar 2025- Published value published: £10,500,00026 Mar 2025, 08:57 GMT
- Status changed to active26 Mar 2025, 08:57 GMT
- Procurement method changed26 Mar 2025, 08:57 GMT
- Deadline moved to 28 Mar 2025, 12:00 GMT26 Mar 2025, 08:57 GMT-3 days · was 31 Mar 2025, 12:00 BST
- Status changed to complete2 Dec 2025, 16:45 GMT
- Buyer details updated2 Dec 2025, 16:45 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 28 Mar 2025 | 31 Mar 2025 | +3 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 28 Mar 2025 | 31 Mar 2025 | +3 d |
| — | DeadlineTime limit · IV.2.2 | 31 Mar 2025 | 4 Apr 2025 | +4 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 31 Mar 2025 | 4 Apr 2025 | +4 d |
Allow more time to respond due to clarifications
further time to consider clarification responses
Routine re-releases (4)
- 2025-03: 1 release · 21 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 3 · All Schools1 award | |||
| Direct Cleaning ServicesSME | £10,500,000 † | — | Awarded |
2 further award records carry no date or value.
Contracts
Lot 3 - All Schools · Direct Cleaning ServicesSME
- Signed
- 7 Aug 2025
- Value
- £10,500,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 3 · All Schools | 8bids · 8 electronic · 8 from abroad | 6 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Dartmoor Multi Academy TrustContracting authorityBody governed by public lawEducation
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Bidders & participating suppliers
1 commercial party on the notice- Direct Cleaning ServicesAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria