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Official procurement procedure

DARTMOOR MULTI ACADEMY TRUST - PROVISION OF OUTSOURCED CLEANING SERVICES

Cleaning services
South West (UKK4)
Published value
Not published
Submission deadline Not published
Lots published3
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Dartmoor Multi Academy Trust (Secondary Acct: PHP Law): "DARTMOOR MULTI ACADEMY TRUST - PROVISION OF OUTSOURCED CLEANING SERVICES". Published status: complete. Published value: Value not published. 3 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityDartmoor Multi Academy Trust (Secondary Acct: PHP Law)Scope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Dartmoor Multi Academy Trust (Secondary Acct: PHP Law)
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Dartmoor Multi Academy Trust (Secondary Acct: PHP Law). These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4.3Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 3 active published awards; 3 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityDartmoor Multi Academy Trust (Secondary Acct: PHP Law)
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published2 Dec 2025, 16:45 GMT
Last source update2 Dec 2025, 16:45 GMT
Recurring procurementNot published
ClassificationCleaning services
Delivery area
South West (UKK4)
OCIDocds-h6vhtk-04dd13
What is being bought
The contract will be for the provision of outsourced cleaning services to the Trust, including daily cleaning and out of term deep cleaning, for spaces including, but not limited to, teaching, office, circulation, and rest room spaces. The Provider shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
What changed
From the official release history
  1. Status changed to complete
    2 Dec 2025, 16:45 GMT
  2. Official notice release published
    2 Dec 2025, 16:45 GMT
  3. Buyer information updated
    2 Dec 2025, 16:45 GMT
  4. tender value changed
    26 Mar 2025, 08:57 GMT
  5. Published value updated to £10,500,000
    26 Mar 2025, 08:57 GMT
  6. Status changed to published status
    26 Mar 2025, 08:57 GMT
  7. Status changed to active
    26 Mar 2025, 08:57 GMT
  8. Official notice release published
    26 Mar 2025, 08:57 GMT
  9. Official notice release published
    26 Mar 2025, 08:57 GMT
  10. Submission deadline changed to published date
    26 Mar 2025, 08:57 GMT
  11. Submission deadline changed to 28 Mar 2025, 12:00 GMT
    26 Mar 2025, 08:57 GMT
  12. Official notice release published
    21 Mar 2025, 09:02 GMT
  13. Buyer information updated
    21 Mar 2025, 09:02 GMT
Lots and requirements (3)
Published by the contracting authority
  • Lot 1 · #1
    Lot 1 - Primary Schools
    cancelled
    Published valueNot published
    The contract will be for the provision of outsourced cleaning services to the Trust. The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services. A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results. As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust. The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in collaboration with the cleaning schedule. Lot 1 - Primary Schools is as follows: Black Torrington Church of England Primary School Boasley Cross Community Primary School Bradford Primary School Bridestowe Primary School Bridgerule Church of England Primary School Chagford Church of England Primary School Exbourne Church of England Primary School Highampton Community Primary School Lydford Primary School Milton Abbot Primary School North Tawton Community Primary School and Nursery Northlew and Ashbury Parochial Church of England Primary School Okehampton Primary School and Foundation Unit South Tawton Primary School St James Church of England Primary and Nursery School
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Lot 2 - Secondary Schools
    cancelled
    Published valueNot published
    The contract will be for the provision of outsourced cleaning services to the Trust. The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services. A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results. As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust. The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in collaboration with the cleaning schedule. Sites included in Lot 2 - Secondary Schools is as follows: Tavistock College Okehampton College Holsworthy Community College The Promise School
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Lot 3 - All Schools
    cancelled
    Published valueNot published
    The contract will be for the provision of outsourced cleaning services to the Trust. The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services. A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results. As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust. The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in collaboration with the cleaning schedule. Sites included in Lot 3 - All Schools are as follows: Black Torrington Church of England Primary School Boasley Cross Community Primary School Bradford Primary School Bridestowe Primary School Bridgerule Church of England Primary School Chagford Church of England Primary School Exbourne Church of England Primary School Highampton Community Primary School Lydford Primary School Milton Abbot Primary School North Tawton Community Primary School and Nursery Northlew and Ashbury Parochial Church of England Primary School Okehampton Primary School and Foundation Unit South Tawton Primary School St James Church of England Primary and Nursery School Tavistock College Okehampton College Holsworthy Community College The Promise School
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    2 Dec 2025, 16:45 GMT
  2. Award unsuccessful
    Not published · Not published
  3. Award unsuccessful
    Not published · Not published
  4. Award active
    Not published · Not published
  5. Contract active
    Signed 7 Aug 2025, 00:00 BST · £10,500,000
Commercial outcome and competition
Awards
Lot 2 - Secondary Schools
Not published · Not published · unsuccessful
Lot 1 - Primary Schools
Not published · Not published · unsuccessful
Direct Cleaning Services
Not published · Not published · active
Contracts
Lot 3 - All Schools
£10,500,000 · signed 7 Aug 2025, 00:00 BST · active
Bid statistics
bids: 8 (lot 3)
electronicBids: 8 (lot 3)
foreignBidsFromEU: 0 (lot 3)
foreignBidsFromNonEU: 8 (lot 3)
smeBids: 6 (lot 3)
Buyer and organisations in this procedure

Dartmoor Multi Academy Trust (Secondary Acct: PHP Law)

Contracting authority GB-FTS-165711
View buyer profile

  • Dartmoor Multi Academy Trust (Secondary Acct: PHP Law)
    buyer
    centralPurchasingBody

    Wardhayes Simmons Way, Okehampton, Devon, UK, EX20 1PY
    josie.medforth@phplaw.co.uk
    +44 7857426127

  • Dartmoor Multi Academy Trust
    mediationBody
    reviewContactPoint

    Wardhayes Simmons Way, Okehampton, Devon, EX20 1PY
    sperkins@dmatschools.org.uk
    +44 1409259613

  • Direct Cleaning Services
    supplier

    Direct Cleaning Services Unit 2 23, Leafield Way, Corsham, UK, SN13 9RS
    +44 1225812496

  • Public Procurement Review Service
    reviewBody

    Cabinet Office, London
    publicprocurementreview@cabinetoffice.gov.uk
    +44 3450103503
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published