Official UK procurement notice
Contract Details for Supply and Dist of F&V, Dairy, and Snacks, Conf, Drinks to University of York
Authority: University Of York (Pelican) (Education)
Sectors: Food, beverages, tobacco and related products (15) Delivery: Yorkshire & Humber (UKE)
Published estimate£600,033envelope for 3 lots · £636,370 inc. VAT
Submissions closed 11 Sept 2025awarded 12 Nov 2025
Awarded to Country Fresh Foods, CREED FOODSERVICE3 awards
Contract term 2 yrsends 12 Jan 2028 · up to 12 Jan 2029 with extensions · starts 12 Jan 2026
What is being bought3 lots · detail below
Published requirement descriptionThis is the Supply and Distribution of Fruit & Veg, Dairy, and Snacks, Confectionary, Soft Drinks to University of York
- No preliminary market engagement: Avendra International have not issued a Preliminary Market Engagement Notice for this contract. This is due to prior understanding that this is a competitive market without any complex tender requirements.
CPV: Cocoa; chocolate and sugar confectionery · Dairy products · Fruit, vegetables and related products · Miscellaneous food products and dried goods · Non-alcoholic beverages · Rusks and biscuits; preserved pastry goods and cakes · Sugar and related products
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£600,033 together) · evaluation weights differ by lotLot #1Fruit & VegetablesAwardedRenewalPublished value£246,668
Fruit & Vegetables products
Lot #2DairyAwardedRenewalPublished value£150,909
Dairy products
Lot #3Snacks, Confectionary, Soft DrinksAwardedRenewalPublished value£202,456
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Fruit & Vegetables | 35% | 55% | 10% | |
| 2 · Dairy | 25% | 65% | 10% | |
| 3 · Snacks, Confectionary, Soft Drinks | 25% | 65% | 10% |
What this means for your bid
- Price carries 55–65 points depending on the lot; most lots put it at 65 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 12 Aug 2025, 14:12 BST
- Last source update
- 17 Feb 2026, 10:33 GMT
- Award evaluation window
- Submission end – 3 Nov 2025
- Authority reference
UOY001- FTS notice number
2025/S 000-048059- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058631Find a Tender- Contract terms summary
Via Avendra International e-Billing as detailed in the ITT
How it was run
Official noticeRun through: mytenders · Who buys & how to bid on myTenders
Access & registration note: Free publication showcase; bidding happens on buyer portals
- Submission deadline
- 11 Sept 2025, 10:00 BST
- Clarification deadline
- 4 Sept 2025, 16:30 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
12 Aug 2025 → 17 Feb 2026 · 8 dates- Tender notice published12 Aug 2025, 14:12 BST
- Clarification questions by4 Sept 2025, 16:30 BST
- Submission deadline11 Sept 2025, 10:00 BST
- Award decision expected by347 days ago3 Nov 2025, 23:59 GMT
- Assessment summaries sent339 days ago12 Nov 2025
- Standstill ends329 days ago21 Nov 2025, 23:59 GMT
- Contract starts278 days ago12 Jan 2026
- Latest notice published242 days ago17 Feb 2026, 10:33 GMT
Notice history
5 events · 3 releases on Find a Tender · since 12 Aug 2025- Tender notice published12 Aug 2025, 14:12 BSTUK4
- Contract award notice published12 Nov 2025, 10:24 GMTUK6
- Status changed to complete12 Nov 2025, 10:24 GMT
- Contract signature expected24 Nov 2025, 23:59 GMTscheduled
- Contract details notice published17 Feb 2026, 10:33 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 3
Awarded value £600,0333 awards exc. VAT
Bids received 216 from SMEs
Contracts signed 3latest 16 Dec 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Fruit & Vegetables1 award | |||
| Country Fresh FoodsSME12 Jan 2026 – 12 Jan 2028 · up to 12 Jan 2029Extensions: Optional 12 month extension with agreement from client and supplier · Options: additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client. | £246,668 | 12 Nov 2025 | Awarded |
| Lot 2 · Dairy1 award | |||
| CREED FOODSERVICE12 Jan 2026 – 12 Jan 2028 · up to 12 Jan 2029Extensions: Optional 12 month extension with agreement from client and supplier · Options: Additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client. | £150,909 | 12 Nov 2025 | Awarded |
| Lot 3 · Snacks, Confectionary, Soft Drinks1 award | |||
| CREED FOODSERVICE12 Jan 2026 – 12 Jan 2028 · up to 12 Jan 2029Extensions: Optional 12 month extension with agreement from client and supplier · Options: Additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client. | £202,456 | 12 Nov 2025 | Awarded |
Contracts
Dairy · CREED FOODSERVICE
- Signed
- 16 Dec 2025
- Value
- £150,909
- Period
- 12 Jan 2026 – 12 Jan 2028 · up to 12 Jan 2029 with extensions
- Status
- active
- Extensions
- Optional 12 month extension with agreement from client and supplier
- Options
- additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client.
Fruit & Vegetables · Country Fresh FoodsSME
- Signed
- 12 Dec 2025
- Value
- £246,668
- Period
- 12 Jan 2026 – 12 Jan 2028 · up to 12 Jan 2029 with extensions
- Status
- active
- Extensions
- Optional 12 month extension with agreement from client and supplier
- Options
- additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client.
Snacks, Confectionary, Soft Drinks · CREED FOODSERVICE
- Signed
- 12 Dec 2025
- Value
- £202,456
- Period
- 12 Jan 2026 – 12 Jan 2028 · up to 12 Jan 2029 with extensions
- Status
- active
- Extensions
- Optional 12 month extension with agreement from client and supplier
- Options
- additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fruit & Vegetables | 7final-stage tenders | 2 | 0 | — |
| 2 · Dairy | 9final-stage tenders | 4 | 0 | — |
| 3 · Snacks, Confectionary, Soft Drinks | 5final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- Country Fresh FoodsAwarded supplier
- Creed FoodserviceAwarded supplier
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications ITT and appendices 1-7 for UOY001
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender