Official UK procurement notice
Daily Cleaning Services · UK public procurement notice
Authority: UK Biocentre Ltd
What is being bought
Published requirement descriptionUK Biocentre (UKBC) requires the provision of cleaning services at its facility located at [Unit 2-3 Bradbourne Drive, Java Park, Tilbrook in Milton Keynes]. The scope of cleaning services required includes cleaning of the following spaces: offices, kitchens, toilets, corridors and warehouses but specifically excludes the cleaning of laboratory spaces. Further detail is set out in the Specification which is provided as part of the procurement documents.
The facility in Milton Keynes is an operational healthcare testing centre that is currently operating every day on a 24/7 basis. The volume of services will need to be amended over time to reflect the needs of UK Biocentre’s core business including the development of operations and future projects as well as the wind-down of operational hours once the COVID-19 testing service is no longer required or required to the same testing capacity.
CPV: Accommodation, building and window cleaning services · Building-cleaning services · Office cleaning services
The lotProcurement structure
single lot · no lot value publishedLot #1As set out in Section II.1.4, UKBC requires the provision of cleaning services at its…AwardedRenewal
As set out in Section II.1.4, UKBC requires the provision of cleaning services at its facility in Milton Keynes. Service commencement is envisaged to be 1 August 2021.
The minimum requirements of the cleaning services required by UKBC are as follows:
Cleaning staff – sufficient cleaning staff must be provided to complete the cleaning services, including cover for holidays, sickness and other absences. All staff must be DBS Checked and have appropriate work permits if required, and the Supplier must meet the requirements of the Modern Slavery Act. Sufficient staff need to be supplied to complete all cleaning services, and staff need to be onsite 24/7 to cover hourly cleaning requirements.
Cleaning equipment – any equipment required by the cleaning staff to carry out cleaning to the required standards within required time.
Cleaning to be scheduled to support operations on a 24hr basis over three shifts 08:00 - 16:00, 16:00 - 24:00, 24:00 - 08:00 Monday to Sunday.
Note that the scope of the cleaning services required by UKBC specifically excludes the cleaning of laboratories. Consumables will be sourced outside this contract and made available to the Supplier on request.
Further details are set out in the Specification provided as part of the procurement documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Service and Quality: 25%
- Assurance of Supply: 20%
- price: 55%
Published award criteria (3)
- Service and Quality: 25
- Assurance of Supply: 20
- Price: 55
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Apr 2021, 17:15 BST
- Last source update
- 28 Sept 2021, 09:05 BST
- Award evaluation window
- 1 Jun 2021 – …
- Authority reference
UKBC004- FTS notice number
2021/S 000-024013- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02ab53Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: UK Biocentre reserves the right to discontinue or delay the procurement process and may decide not to award a contract as a result of this call for competition. UK Biocentre shall not be liable for any costs or expenses incurred by any organisation in considering and/or responding to the procurement process. Tenders and supporting documents must be priced in pounds sterling and all payments made under the contract will be in pounds sterling, unless otherwise advised. Any volumes of cleaning services required referred to within this Contract Notice and/or the procurement documents is indicative only and there is no guarantee or warranty of any volumes of cleaning services, particularly given that the position in relation to Covid-19 testing, and the Government’s response to it, continues to evolve. The service will need to be flexible to support UK Biocentre in its testing and core activities. The estimated contract value for the initial period of 6 months may be in the region of 100,000 GBP to 110,000 GBP but the value may vary (and therefore may be lower or higher than this range) given that we cannot currently accurately predict Covid-19 activity and, consequently, the volume of cleaning required. As such, it is not possible to provide an overall maximum estimated value for the contract given the evolving nature of the Covid-19 pandemic and whether the contract will be extended up to the maximum 3 year period at the current levels. However, based on the initial 6 month period highlighted above and whilst recognising the value may vary, the overall maximum value across the 3 year period could be in the region of 600,000 – 660,000 GBP The award of this contract may involve the transfer of staff pursuant to the Transfer of Undertakings (Protection of Employment) Regulations 2006 (as amended). Further details are provided as part of the procurement documents. Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. UKBC will facilitate site visits (in line with COVID-19 distancing, other safety and security requirements) during week commencing 10 May 2021. A maximum of 2 people per bidding organisation will be permitted on an accompanied site visit. Please e-mail the dedicated tenders box ([email protected]) as soon as possible to register your request for a site visit. UKBB will incorporate a standstill period at the point the decision in relation to the award of the contracts is notified to bidders. The standstill period, which will be a minimum of ten (10) calendar days, provides time for unsuccessful bidders to lodge an appeal in regards to the award decisions, before the contracts are entered into (MT Ref:223980)
How it was run
Official notice- Submission deadline
- 1 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 1 Jun 2021, 12:00 BST
Timeline
1 Jun 2021 → 28 Sept 2021 · 4 dates- Submission deadline1 Jun 2021, 12:00 BST
- Bids opened1 Jun 2021, 12:00 BST
- Bids must remain valid until1 Sept 2021, 23:59 BST
- Notice published28 Sept 2021, 09:05 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Sept 2021, 09:05 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MAR Services LtdSME | £95,680 † | — | Awarded |
Contracts
Contract 024013-2021-Daily Cleaning Services-1 · MAR Services LtdSME
- Signed
- 24 Sept 2021
- Value
- £95,680
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 19bids · 19 electronic · 19 from abroad | 17 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Bidders & participating suppliers
1 commercial party on the notice- MAR Services LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria