Find a TenderAwardedContract details notice

Published 21 Jan 2026, 15:49 GMT

Official UK procurement notice

CYNNAL A CHADW TIROEDD | GROUNDS MAINTENANCE

Official notice

Authority: Grwp Cynefin (Public body)·Consortium: 2 public authorities

2 lotsServicesOpen procedureAbove thresholdSME suitable

Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Wales (UKL11)

Published estimate£1,000,000total for 2 lots · £1,200,000 inc. VAT

Submissions closed 25 Feb 2026awarded 12 Mar 2026

Awarded to SHERRATT GROUP LTD2 awards

Contract term 2 yrs 11 moends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 May 2026

What is being bought2 lots · detail below

Published requirement description

Mae Grŵp Cynefin wedi gwobrwyo cytundeb ar gyfer Cynnal a Chadw Tiroedd. Grŵp Cynefin have award a contract for the provision of Grounds Maintenance.

No preliminary market engagement: No preliminary market engagement undertaken.

CPV: Horticultural services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,000,000 together) · same conditions of participation on every lot · same evaluation weights on every lot

Lot #1Gwynedd, Ynys Môn, PowysAwardedRenewal 2 yrs 11 moSMEPublished value£500,000

Contract period: 1 May 2026 – 31 Mar 2029 (2 yrs 11 mo) · up to 31 Mar 2031 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT

Delivery: WalesEligibility: SME eligible

Extensions: 2 extension of 12 months each.

77300000 Horticultural services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Please see tender documents.
Technical & professional ability
Please see tender documents.

Lot #2Conwy, Denbighshire, Flintshire, WrexhamAwardedRenewal 2 yrs 11 moSMEPublished value£500,000

Contract period: 1 May 2026 – 31 Mar 2029 (2 yrs 11 mo) · up to 31 Mar 2031 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT

Delivery: WalesEligibility: SME eligible

Extensions: 2 extension periods of 12 months each.

77300000 Horticultural services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Please see tender documents.
Technical & professional ability
Please see tender documents.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 40%Price: 60%

Published award criteria (2)

Quality
Price

Lot distribution rule: MAT for each lot will be awarded the contract.

Conditions of participation · identical on every lot2

Economic & financial standing
Please see tender documents.
Technical & professional ability
Please see tender documents.

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 21 Jan 2026, 15:49 GMT
Last source update: 9 Jun 2026, 11:43 BST
Award evaluation window: Submission end – 20 Mar 2026
Authority reference: Asedau0533
FTS notice number: 2026/S 000-005439
Latest notice: Contract details notice (UK7)
Classification (CPV): Horticultural services
Delivery area: Wales (UKL11)
Official registry OCID: ocds-h6vhtk-060b78 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN, CY

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 25 Feb 2026, 12:00 GMT
Clarification deadline: 18 Feb 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en, cy

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/grwpcynefin/aspx/Home ↗

Mae'r dogfennau tendr ar gael ar Blatfform Caffael Grŵp Cynefin drwy ddilyn y ddolen (in-tendhost.co.uk/grwpcynefin/aspx/Home ↗).

Tender Documentation can be found on Grŵp Cynefin's Procurement Platform by following this link (in-tendhost.co.uk/grwpcynefin/aspx/Home ↗).

Bydd angen i gwmniau sydd a diddordeb gofrestru ar y Platfform er mwyn cael mynediad i'r dogfennau.

Interested Parties will be required to register on the platform before accessing the documents.

Bydd rhaid cyflwyno unrhyw gwestiynau ynglyn â'r broses a chyflwyno'r tendr drwy Blatfform Caffael Grŵp Cynefin.

Tender Clarification requests and Tender submissions must be received via the Grŵp Cynefin Procurement Platform.

Timeline

21 Jan 2026 → 9 Jun 2026 · 7 dates

Tender notice published274 days ago
21 Jan 2026, 15:49 GMT
Clarification questions by246 days ago
18 Feb 2026, 12:00 GMT
Submission deadline239 days ago
25 Feb 2026, 12:00 GMT
Assessment summaries sent225 days ago
12 Mar 2026
Award decision expected by216 days ago
20 Mar 2026, 23:59 GMT
Contract starts175 days ago
1 May 2026, 00:00 BST
Latest notice published135 days ago
9 Jun 2026, 11:43 BST

Notice history

7 events · 4 releases on Find a Tender · since 21 Jan 2026

Tender notice published
21 Jan 2026, 15:49 GMT
UK4
Contract award notice published
12 Mar 2026, 16:38 GMT
UK6
Status changed to complete
12 Mar 2026, 16:38 GMT
Buyer details updated
12 Mar 2026, 16:38 GMT
Contract award notice published
14 Apr 2026, 14:32 BST
UK6
Contract signature expected
24 Apr 2026, 23:59 BST
scheduled
Contract details notice published
9 Jun 2026, 11:43 BST
UK7

Routine re-releases (4)

2026-01: 1 release · 21 Jan 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £541,2942 awards exc. VAT

Bids received 77 from SMEs

Contracts signed 2latest 24 Apr 2026

Awarded to	Value	Date	Status
Lot 1 · Gwynedd, Ynys Môn, Powys1 award
SHERRATT GROUP LTDSMECYNNAL A CHADW TIROEDD \| GROUNDS MAINTENANCE LOT 127 Apr 2026 – 26 Apr 2029 · up to 26 Apr 2031Extensions: 2 X 12 MONTHS TERM · Amended: • Increase the lot value for both lots • Move the contract date to reflect the actual signing and commencement date	£299,823	12 Mar 2026	Awarded
Lot 2 · Conwy, Denbighshire, Flintshire, Wrexham1 award
SHERRATT GROUP LTDSMECYNNAL A CHADW TIROEDD \| GROUNDS MAINTENANCE LOT 227 Apr 2026 – 26 Apr 2029 · up to 26 Apr 2031Extensions: 2 X 12 MONTHS · Amended: • Increase the lot value for both lots • Move the contract date to reflect the actual signing and commencement date	£241,471	12 Mar 2026	Awarded

Contracts

CYNNAL A CHADW TIROEDD | GROUNDS MAINTENANCE · SHERRATT GROUP LTDSME
Signed
24 Apr 2026
Value
£541,294
Period
27 Apr 2026 – 26 Apr 2029 · up to 26 Apr 2031 with extensions
Status
active
Extensions
27 April 2026, 00:00AM to 26 April 2029, 23:59PM Extension end date (if all the extensions are used): 26 April 2031
CYNNAL A CHADW TIROEDD | GROUNDS MAINTENANCE · SHERRATT GROUP LTDSME
Signed
24 Apr 2026
Value
£541,294
Period
27 Apr 2026 – 26 Apr 2029 · up to 26 Apr 2031 with extensions
Status
active
Extensions
27 April 2026, 00:00AM to 26 April 2029, 23:59PM Extension end date (if all the extensions are used): 26 April 2031

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Gwynedd, Ynys Môn, Powys	4final-stage tenders	4	0	—
2 · Conwy, Denbighshire, Flintshire, Wrexham	3final-stage tenders	3	0	—

Contracting authority & participating public bodies

2 public bodies on the notice

Grwp Cynefin

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-COH: IP21194R · GB-PPON: PDRC-5188-PVQY Ty Silyn, Y Sgwar, Caernarfon, Wales, LL54 6LYContact email

Bidders & participating suppliers

1 commercial party on the notice

Sherratt Group LtdAwarded supplierGB-PPON: PPXB-3867-QVQM Pinfold Lane, Alltami, Flintshire, Wales, CH7 6NZContact email

Official documents & specifications (7)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender9 Jun 2026, 11:43 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender9 Jun 2026, 11:43 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender14 Apr 2026, 14:32 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender14 Apr 2026, 14:32 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender12 Mar 2026, 16:38 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender12 Mar 2026, 16:38 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender21 Jan 2026, 15:49 GMT