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Find a TenderAwardedContract details notice
Published 26 Mar 2025, 14:20 GMT

Official UK procurement notice

Cleaning Services, South Campus, Cardiff University

Official notice

Authority: Cardiff University (Education)·Consortium: 2 public authorities

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: Wales (UKL22)
Published estimate£11,041,605≈ £5.8m / year · £13,249,807 inc. VAT · 1 value update10.3% below published estimate
Submissions closed 17 Jun 2025awarded 21 Jul 2025
Awarded to Bidvest Noonan (UK) Limited
Contract term 1 yr 11 moends 31 Jul 2027 · up to 31 Jul 2029 with extensions · starts 15 Sept 2025

What is being bought

Published requirement description

Out of hours cleaning and day-time janitorial services

  • The authority expects to re-tender this requirement around 7 May 2025, 23:59 BST.

CPV: Cleaning and sanitation services · Cleaning services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yr 11 moSMEPublished value£11,041,605
Contract period: 15 Sept 2025 – 31 Jul 2027 (1 yr 11 mo) · up to 31 Jul 2029 with extensionsValue: £11,041,605 exc. VAT · £13,249,807 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: 2 x 12 month extension options available
90900000 Cleaning and sanitation services90910000 Cleaning services
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing

    As stated in the ITT Documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 46%Price: 54%
Published sub-criteria (3)
  • Quality: 36%
  • Responsible Procurement: 10%
  • Price: 54%
Published award criteria (3)
  • Quality: Quality Questions
  • Price
  • Responsible Procurement
Conditions of participation1
  • Economic & financial standing

    As stated in the ITT Documents

What this means for your bid
  • Price carries 54 of 100 points: a 10% discount moves about 5.4 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 7 May 2025
First published
26 Mar 2025, 14:20 GMT
Last source update
3 Sept 2025, 09:35 BST
Award evaluation window
Submission end – 15 Jul 2025
Authority reference
CU.1936.JP
FTS notice number
2025/S 000-018975
Latest notice
Contract details notice (UK7)
Classification (CPV)
Cleaning and sanitation servicesCleaning services
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-04f8f9 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
17 Jun 2025, 12:00 BST
Clarification deadline
2 Jun 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffuniversity/as… ↗

Timeline

26 Mar 2025 → 15 Sept 2025 · 11 dates
  1. Planning notice published
    26 Mar 2025, 14:20 GMT
  2. Market engagement
    10 Apr 2025, 23:59 BST

    The University are hosting a Pre-market engagement event on Thursday 10th Apr 2025 at 2 – 3pm via Teams.

    In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend

    in-tendhost.co.uk/cardiffuniversity/ ↗

    Suppliers interested in attending the supplier engagement event must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.

    Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is Tuesday 8th April 2025 – 5pm. The University reserves the right to reject an application to attend sent after this time.

  3. Next notice expected
    16 Apr 2025, 23:59 BST
  4. Tender notice published
    6 May 2025, 09:50 BST
  5. Clarification questions by
    2 Jun 2025, 12:00 BST
  6. Submission deadline
    17 Jun 2025, 12:00 BST
  7. Award decision expected by
    15 Jul 2025, 23:59 BST
  8. Assessment summaries sent
    21 Jul 2025, 00:00 BST
  9. Standstill ends
    30 Jul 2025, 23:59 BST
  10. Latest notice published
    3 Sept 2025, 09:35 BST
  11. Contract starts396 days ago
    15 Sept 2025, 00:00 BST

Notice history

12 events · 4 releases on Find a Tender · since 26 Mar 2025
  1. Preliminary market engagement notice published
    26 Mar 2025, 14:20 GMT
    UK2
  2. Tender notice published
    6 May 2025, 09:50 BST
    UK4
  3. Published value updated to £11,041,605
    6 May 2025, 09:50 BST
    was £9,950,566
  4. Status changed to active
    6 May 2025, 09:50 BST
  5. Procurement method changed
    6 May 2025, 09:50 BST
  6. Deadline published: 17 Jun 2025, 12:00 BST
    6 May 2025, 09:50 BST
  7. Contract award notice published
    21 Jul 2025, 16:19 BST
    UK6
  8. Status changed to complete
    21 Jul 2025, 16:19 BST
  9. Buyer details updated
    21 Jul 2025, 16:19 BST
  10. Contract signature expected
    31 Jul 2025, 23:59 BST
    scheduled
  11. Contract details notice published
    3 Sept 2025, 09:35 BST
    UK7
  12. Buyer details updated
    3 Sept 2025, 09:35 BST
Routine re-releases (4)
  • 2025-03: 1 release · 26 Mar 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £9,906,4271 award exc. VAT
Bids received 76 from SMEs
Contracts signed 1latest 2 Sept 2025
Awarded toValueDateStatus
Bidvest Noonan (UK) Limited +1 morejoint award15 Sept 2025 – 31 Jul 2027 · up to 31 Jul 2029Extensions: 2 x 12 month optional extensions£9,906,42721 Jul 2025Awarded

Contracts

  • CU.1936.JP Cleaning Services, South Campus, Cardiff University · Bidvest Noonan (UK) Limited +1 more

    Signed
    2 Sept 2025
    Value
    £9,906,427
    Period
    15 Sept 2025 – 31 Jul 2027 · up to 31 Jul 2029 with extensions
    Status
    active
    Extensions
    2 x 12 month optional extensions
    5 agreed KPIs: Quality of Service · Client Satisfaction and responsiveness · Team …
    • Quality of Service
    • Client Satisfaction and responsiveness
    • Team
    • Safety, Health and environment
    • Finance

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7final-stage tenders60—

Contracting authority & participating public bodies

2 public bodies on the notice

CARDIFF UNIVERSITY

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-COH: RC000089 · GB-PPON: PHVT-4343-HWYR Park Place, Cardiff, Wales, CF10 3ATContact email

Bidders & participating suppliers

2 commercial parties on the notice
  • BIDVEST NOONAN (UK) LIMITEDAwarded supplierGB-COH: 05049403GB-PPON: PVRJ-4889-YZZV 15 St Botolph Street, London, London, EC3A 7BBContact email
  • Bidvest Noonan (UK) LimitedAwarded supplierGB-PPON: PVRJ-4889-YZZV 15 St Botolph Stree, London, London, EC3A 7BBContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure