Official UK procurement notice
CSW - Tracking and Supporting the Participation of 16-17 (up to 25 SEND) year olds into Education, Employment or Training
Authority: Warwickshire County Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionWarwickshire County Council (the Council), in collaboration with Coventry City Council is seeking a single provider to enhance the participation of 16-17-year-olds in education and training (EET) and to reduce the number of young people who are Not in Education, Employment, or Training (NEET) or whose situation is unknown. Each authority will have its own separate, stand-alone contract and will individually manage the performance of their respective contracts.
The service provider will track young people's post 16 participation in education and training and identify NEET young people through the tracking activities, ensuring clear referral pathways to other organisations, including learning providers. Additionally, the provider will identify young people who are at risk of dropping out of learning provision and offer support to help them overcome barriers to engagement in EET.
The Service aims to focus on and support young people who are NEET by:
- encouraging, enabling and assisting young people to participate in education and training.
- raising awareness of local labour market opportunities.
- raising aspirations - setting high expectations of every individual.
- linking to the local authorities for planning and data collection for the Department for Education (DFE).
- linking with National Careers Service providers, NEET delivery providers and Jobcentre Plus.
- The service outlined in this specification will be available to:
- all young people in Coventry and Warwickshire who are in Year 11 up to the end of the academic year they turn 18 (up to 25 for young people with an EHCP/Care Leavers);
- those young people identified as not in education, employment or training (NEET);
- schools, colleges and training providers in Coventry and Warwickshire.
The service provider will be compliant with DfE MI Requirements as set out in the DfE's most recent NCCIS Management Information Requirements guidance
- How the procedure runs: CoP Procurement Specific Questionnaire Applicants must complete Parts 1, 2 and 3 for the Council to identify the applicants to move forward to the 'Award' stage. Only applicants who pass the mandatory pass/fail elements and exceed the stated threshold of 60 out of 100 will pass to the 'Award' stage. Please refer to section 2 for more information. 1 Mandatory Questions Pass/Fail Applicants must answer questions M1 and M2. Applicants must pass this stage in order to proceed to Stage 2. Please refer to Section 4 for more information. 2 Quality (Non-cost) 80% Responses are scored out of a total of 100, only applicants who exceed the stated threshold of 60 out of 100 will pass to Stage 3. Please refer to Section 4 for more information. 3 Cost 20% The contract has a maximum contract value of £483,550 per annum for WCC and a maximum contract value of £480,000 for CCC. To confirm, if bidders submit a cost higher than the maximum contract value they will automatically be excluded from the process/fail this stage. Please refer to Section 4 for more information. 4 Negotiation/Clarification Meeting The Council reserves the right to invite bidders to a clarification meeting with presentation, or to Negotiation Meetings if the Council elects to do this. 5 Award Stage The contract will be awarded to the applicant with the highest Total Score. Please refer to Section 4 for more information. 6 Tie-Break (if required) If there are bids with the same total score, then a Tie-Break process will be used to determine the winner.
CPV: Education and training services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,000,000
- Economic & financial standing
Please see tender documentation
- Technical & professional ability
Please see tender documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 80%
- Cost: 20%
Published award criteria (2)
- Cost: 20% The contract has a maximum contract value of £483,550 per annum for WCC and a maximum contract value of £480,000 for CCC. To confirm, if bidders submit a cost higher than the maximum contract value they will automatically be excluded from the process and will fail this stage.
- Quality: Responses are scored out of a total of 100, only applicants who exceed the stated threshold of 60 out of 100 will pass to Stage 3 (Cost) section
- Economic & financial standing
Please see tender documentation
- Technical & professional ability
Please see tender documentation
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 14 Jul 2025, 14:43 BST
- Last source update
- 20 Nov 2025, 14:49 GMT
- Award evaluation window
- Submission end – 1 Oct 2025
- Authority reference
CSW - 22532- FTS notice number
2025/S 000-039671- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051bddFind a Tender
- How it runs
CoP
Procurement Specific Questionnaire
Applicants must complete Parts 1, 2 and 3 for the Council to identify the applicants to move forward to the 'Award' stage.
Only applicants who pass the mandatory pass/fail elements and exceed the stated threshold of 60 out of 100 will pass to the 'Award' stage.
Please refer to section 2 for more information.
1 Mandatory Questions
Pass/Fail
Applicants must answer questions M1 and M2. Applicants must pass this stage in order to proceed to Stage 2.
Please refer to Section 4 for more information.
2 Quality (Non-cost) 80%
Responses are scored out of a total of 100, only applicants who exceed the stated threshold of 60 out of 100 will pass to Stage 3.
Please refer to Section 4 for more information.
3 Cost 20%
The contract has a maximum contract value of £483,550 per annum for WCC and a maximum contract value of £480,000 for CCC.
To confirm, if bidders submit a cost higher than the maximum contract value they will automatically be excluded from the process/fail this stage.
Please refer to Section 4 for more information.
4 Negotiation/Clarification Meeting The Council reserves the right to invite bidders to a clarification meeting with presentation, or to Negotiation Meetings if the Council elects to do this.
5 Award Stage The contract will be awarded to the applicant with the highest Total Score.
Please refer to Section 4 for more information.
6 Tie-Break (if required) If there are bids with the same total score, then a Tie-Break process will be used to determine the winner.
- Risks
The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded:
- The changing needs and requirements of the Council and the changing demands placed on the Council by its customers. increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered
- Changes in legislation or national guidance
- The identification of additional service recipients, not originally captured by the scope of the contract e.g. same service requirements for 16/17-year-old teenagers where contract is for 18-20s
- Opportunities offered by emerging/new technologies.
How it was run
Official notice- Submission deadline
- 2 Sept 2025, 12:00 BST
- Clarification deadline
- 18 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents.
The web address for CSW-JETS is:
in-tendhost.co.uk/csw-jets/aspx/Home ↗
Registration and use of CSW-JETS is free.
All correspondence or clarifications relating to this procurement must be via the CSWJETS correspondence function. If you are having trouble registering with CSW-JETS please email us at: [email protected]
Providers must register on CSW-JETS and express an interest in this project and be able to correspond with us about this procurement.
Applicants are required to answer all of the questions and return their completed response (including any associated documentation) by: -
no later than Tuesday 2nd September 2025 at 12 Noon.
via in-tendhost.co.uk/csw-jets/aspx/Home ↗.
Your tender return must be submitted via the E-tendering portal. You will not be able to upload your tender after the deadline detailed above. Applicants are advised that if their tender response (including any associated documentation) is only partially uploaded within the E-tendering portal by the closing date and time then the system will lock them out and they will not be able to complete their document upload. The Council reserves the right to only evaluate documents received within the E-tendering portal by the closing date and time and applicants are advised that a partial upload is unlikely to be successful. Applicants are therefore recommended to upload their full tender response well in advance of the closing date and time.
Timeline
21 May 2025 → 1 Apr 2026 · 10 dates- Planning notice published21 May 2025, 16:19 BST
- Market engagement6 Jun 2025, 23:59 BST
Notification of Market Engagement Event
Date: Tuesday 10 June 2025
Time: 1.00 pm
Location: Warwickshire County Council, Shire Hall, Market Place, Warwick, CV34 4RL
On arrival, please report to reception.
This is not a procurement/tender exercise information gathered from the market engagement will enable the Council's to identify the option that best meets the Council's objectives and offers best value for money.
To book onto the event:
To register for the event please email [email protected] by Friday 6 June.
- Tender notice published14 Jul 2025, 14:43 BST
- Clarification questions by18 Aug 2025, 12:00 BST
- Submission deadline2 Sept 2025, 12:00 BST
- Award decision expected by386 days ago1 Oct 2025, 23:59 BST
- Assessment summaries sent372 days ago16 Oct 2025, 00:00 BST
- Standstill ends360 days ago27 Oct 2025, 23:59 GMT
- Latest notice published336 days ago20 Nov 2025, 14:49 GMT
- Contract starts205 days ago1 Apr 2026, 00:00 BST
Notice history
7 events · 3 releases on Find a Tender · since 21 May 2025- Preliminary market engagement notice published21 May 2025, 16:19 BSTUK2
- Tender notice published14 Jul 2025, 14:43 BSTUK4
- Contract award notice published16 Oct 2025, 13:24 BSTUK6
- Status changed to complete16 Oct 2025, 13:24 BST
- Contract details notice published20 Nov 2025, 14:49 GMTUK7
- Buyer details updated20 Nov 2025, 14:49 GMT
- Contract signature expected27 Nov 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Prospects Services Ltd1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2035Extensions: The initial contract term will be for 3 years however the Council reserves the right to extend the contract by further periods not exceeding 72 months (6 years) at the discretion of the Council based on the contract performance of the successful applicants. · Options: The contract may be modified to account for the contract risks identified in the tender documents. | £3,000,000 inc. VAT | 16 Oct 2025 | Awarded |
Contracts
CSW - Tracking and Supporting the Participation of 16-17 (up to 25 SEND) year olds into Education, Employment or Training · Prospects Services Ltd
- Signed
- 28 Oct 2025
- Value
- £3,000,000 inc. VAT
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2035 with extensions
- Status
- active
- Extensions
- The initial contract term will be for 3 years however the Council reserves the right to extend the contract by further periods not exceeding 72 months (6 years) at the discretion of the Council based on the contract performance of the successful applicants.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 3 | 1 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Coventry City CouncilContracting authorityPublic authority - sub-central governmentcommissioning and procurement
Bidders & participating suppliers
1 commercial party on the notice- PROSPECTS SERVICESAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender