Official UK procurement notice
Crawley BC and Horsham DC: Supply of Tyres and Associated Goods and Services
Authority: Horsham District Council (Local council)·Consortium: 4 public authorities
What is being bought4 lots · detail below
Published requirement descriptionCrawley Borough Council and Horsham District Council both require a long term agreement with a supplier to provide and install tyres to the fleet of each council (with the exception of Crawley's waste vehicles which are managed by Biffa).The contract would also cover those services typically undertaken by a Tyre Installer and provide for a breakdown service in the event Council vehicles require tyres replaced while broken down on the road.Each Council requires a contract to commence 1st November 2023 and run for five years only.
CPV: Parts and accessories for vehicles and their engines · Tyres for heavy/light-duty vehicles
Lots and requirements (4)Procurement structure
4 lots · 2 with a published value (£350,000 together) · same evaluation weights on every lotLot #1Horsham District Council Tyre RequirementsPlannedLot estimate not published
Horsham District Council's requirements apply to the Council's entire fleet and are broken down as follows:
- The supply of Tyres and associated parts (i.e. valves and rims in the event the rim requires replacing). It is a specific Horsham requirement that tyres supplied for all HGVs are remoulded tyres.
- The end-of-life Tyre requirements; finding the most sustainable solution
- Scheduled Tyre Services; attending the Council's Depot on a regular basis to inspect vehicles and assess if any work is required
- Unscheduled Tyre Services; any ad hoc need to be called out and the breakdown service
- The Online Platform
Lot #2Crawley Borough Council Tyre RequirementsPlannedLot estimate not published
Crawley Borough Council's requirements apply to the Council's fleet minus the waste vehicles and are broken down as follows:
- The supply of Tyres and associated parts (i.e. valves and rims in the event the rim requires replacing).
- The end-of-life Tyre requirements, finding the most sustainable solution
- The call-off services; Crawley BC inspect their own vehicles and call-out for every occasion work is required
- The breakdown service
Lot #3Lot A: Horsham District Council Tyre RequirementsAwardedPublished value£250,000
Horsham District Council's requirements apply to the Council's entire fleet and are broken down as follows:- The supply of Tyres and associated parts (i.e. valves and rims in the event the rim requires replacing). It is a specific Horsham requirement that tyres supplied for all HGVs are remoulded tyres.- The end-of-life Tyre requirements; finding the most sustainable solution- Scheduled Tyre Services; attending the Council's Depot on a regular basis to inspect vehicles and assess if any work is required- Unscheduled Tyre Services; any ad hoc need to be called out and the breakdown service- The Online Platform
Lot #4Lot B: Crawley Borough Council Tyre RequirementsAwardedPublished value£100,000
Crawley Borough Council's requirements apply to the Council's fleet minus the waste vehicles and are broken down as follows:- The supply of Tyres and associated parts (i.e. valves and rims in the event the rim requires replacing).- The end-of-life Tyre requirements, finding the most sustainable solution- The call-off services; Crawley BC inspect their own vehicles and call-out for every occasion work is required- The breakdown service
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 14 Jun 2023, 14:15 BST
- Last source update
- 1 Nov 2023, 13:45 GMT
- Award evaluation window
- 18 Aug 2023 – …
- Authority reference
HMDC - 036447- FTS notice number
2023/S 000-032311- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03d626Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: In addition to giving the open market advance notice of our upcoming tender, the purpose of this PIN is to also provide suppliers the opportunity to participate in a soft market testing exercise. Horsham District Council is interested in investigating whether the specification specifically drafted for the Council's 'Online Platform/Portal' are reasonable and in line with what the current market can provide. The HDC Online Platform requirements have been extracted from the Specification and put on an SMT questionnaire to give suppliers the opportunity to review these requirements and advise (in advance of this tender being released) whether the Council is asking for anything that is not reasonable and/or whether anything else should be specified. Suppliers have the opportunity to request this SMT by emailing [email protected] asking for the Tyres PIN SMT (please quote Tyres PIN SMT in the subject heading of the email). You will have the opportunity to ask for and respond to the SMT up until 5th July 2023.
How it was run
Official notice- Submission deadline
- 18 Aug 2023, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 18 Aug 2023, 12:00 BST
Timeline
14 Jul 2023 → 1 Nov 2023 · 4 dates- Next notice expected14 Jul 2023, 00:00 BST
- Submission deadline18 Aug 2023, 12:00 BST
- Bids opened18 Aug 2023, 12:00 BST
- Notice published1 Nov 2023, 13:45 GMT
Notice history
5 events · 3 releases on Find a Tender · since 14 Jul 2023- Status changed to active14 Jul 2023, 11:35 BST
- Procurement method changed14 Jul 2023, 11:35 BST
- Deadline published: 18 Aug 2023, 12:00 BST14 Jul 2023, 11:35 BST
- Buyer details updated14 Jul 2023, 11:35 BST
- Status changed to complete1 Nov 2023, 13:45 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 3 · Lot A: Horsham District Council Tyre Requirements1 award | |||
| Tructyre Fleet Management LimitedHorsham District Council: Supply of Tyres and Associated Goods and Services | £333,216 † | — | Awarded |
| Lot 4 · Lot B: Crawley Borough Council Tyre Requirements1 award | |||
| Tructyre Fleet Management LimitedCrawley Borough Council: Supply of Tyres and Associated Goods and Services | £104,735 † | — | Awarded |
Contracts
Horsham District Council: Supply of Tyres and Associated Goods and Services · Tructyre Fleet Management Limited
- Signed
- 24 Oct 2023
- Value
- £333,216
- Status
- active
Crawley Borough Council: Supply of Tyres and Associated Goods and Services · Tructyre Fleet Management Limited
- Signed
- 24 Oct 2023
- Value
- £104,735
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 3 · Lot A: Horsham District Council Tyre Requirements | 2bids · 2 electronic | 0 | — | — |
| 4 · Lot B: Crawley Borough Council Tyre Requirements | 1bids · 1 electronic | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Crawley Borough CouncilContracting authority
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Tructyre Fleet Management LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria