Official UK procurement notice
CPU 6299 Off-site Document Management – Scanning, Storage, Archive, Retrieval & Destruction Services
Authority: Nottingham City Council (Local council)
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Software Packages & ERP (48)IT Services & Software (72) Delivery: East Midlands (UKF)
Published value£800,000published on the single lot · exc. VAT
Submissions closed 22 Apr 2024awarded 1 Nov 2024
Awarded to Iron Mountain Ltd
Contract term 5 yrsends 31 Jul 2029 · starts 1 Aug 2024
What is being bought
Published requirement descriptionOffsite document management, storage archive and retrieval services for Nottingham City Council
CPV: Archive services · Document management software package · File storage box · IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£800,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Quality: 60
- Price: 40
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 25 Mar 2024, 15:30 GMT
- Last source update
- 3 Apr 2025, 14:36 BST
- Authority reference
DN717030- FTS notice number
2025/S 000-012842- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-044c8cFind a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 22 Apr 2024, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
22 Apr 2024 → 3 Apr 2025 · 3 dates- Submission deadline22 Apr 2024, 15:00 BST
- Contract starts1 Aug 2024, 00:00 BST
- Notice published3 Apr 2025, 14:36 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete3 Apr 2025, 14:36 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £800,0001 contract exc. VAT
Bids received 16
Contracts signed 1latest 1 Nov 2024
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Iron Mountain Ltd | £800,000 † | — | Awarded |
Contracts
Contract 012842-2025-1 · Iron Mountain Ltd
- Signed
- 1 Nov 2024
- Value
- £800,000
- Period
- … – 31 Jul 2029
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 16bids | — | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Iron Mountain LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.