AwardedFind a Tender · award

CPU 6299 Off-site Document Management – Scanning, Storage, Archive, Retrieval & Destruction Services

Buyer: Nottingham City Council →

BuyerNottingham City Council

StatusAwarded

DeadlineNot published

ValueValue not published

Published3 Apr 2025

What is being bought

Offsite document management, storage archive and retrieval services for Nottingham City Council

Delivery location

UKF

Lot details

Lot 1

Offsite document management, storage archive and retrieval services for Nottingham City Council

Statuscancelled

Award criteria
Quality — 60
price — 40

What is included

Item	Category	Quantity
1	Document management software package, Archive services, File storage box	Not published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 30. The category anchor is File storage box (30193700); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison set	Procedures	Reported bids per procedure	Named award suppliers	Price evidence
Market: CPV division 30	1,723	4 median · 34.2 average (740 of 1,723 with a bid count)	3.9 average (824 of 1,723 with named award suppliers)	Not published
Same buyer	0	Not published	Not published	Not published
Delivery region: UKF	63	1 median · 4.4 average (29 of 63 with a bid count)	1.3 average (29 of 63 with named award suppliers)	Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published

Dynamic purchasing systemNot published

Competitive procurementNot published

Recurring requirementNot published

Procurement method rationaleNot published

Rationale classificationsNot published

Special regimeNot published

Covered byGPA

Submission policyNot published

Selection criteriaNot published

Risk detailsNot published

Planning & early market engagement

BudgetNot published

No-engagement rationaleNot published

Planning documents0

Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

012842-2025-1

Statusactive

SupplierIron Mountain Ltd

Contracts

012842-2025-1

Statusactive

Value£800,000

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCID	ocds-h6vhtk-044c8c
Latest release ID	012842-2025
Latest release timestamp	Thu Apr 03 2025 13:36:05 GMT+0000 (Coordinated Universal Time)
Source	find-a-tender
Official notice URL	Not published
Tender status	complete
Procurement method	selective
Procurement method details	Competitive procedure with negotiation
Main procurement category	services
Above threshold	Not published
Legal basis	32014L0024
Tender period: start	Not published
Tender period: end	Not published
Expression of interest deadline	Not published
Enquiry deadline	Not published
Award period: start	Not published
Award period: end	Not published
Submission method details	Not published
Submission languages	Not published
Electronic catalogue policy	Not published
Total tender value	Not published
Tender lots in source	1
Tender items in source	1
Tender documents in source	0
Awards in latest release	1
Contracts in latest release	1
Parties in latest release	3

Notice history

Date	Event	Reference
3 Apr 2025	award, contract	012842-2025
25 Mar 2024	tender	009672-2024

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON

{
  "id": "012842-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "2",
        "value": 16,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-04-03T14:36:05+01:00",
  "ocid": "ocds-h6vhtk-044c8c",
  "buyer": {
    "id": "GB-FTS-1977",
    "name": "Nottingham City Council"
  },
  "awards": [
    {
      "id": "012842-2025-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-142825",
          "name": "Iron Mountain Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "DN717030",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "Offsite document management, storage archive and retrieval services for Nottingham City Council",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48311000",
            "scheme": "CPV",
            "description": "Document management software package"
          },
          {
            "id": "92512000",
            "scheme": "CPV",
            "description": "Archive services"
          },
          {
            "id": "30193700",
            "scheme": "CPV",
            "description": "File storage box"
          }
        ]
      }
    ],
    "title": "CPU 6299 Off-site Document Management – Scanning, Storage, Archive, Retrieval & Destruction Services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Offsite document management, storage archive and retrieval services for Nottingham City Council",
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Competitive procedure with negotiation"
  },
  "parties": [
    {
      "id": "GB-FTS-1977",
      "name": "Nottingham City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF14",
        "locality": "Nottingham",
        "postalCode": "NG2 3NG",
        "countryName": "United Kingdom",
        "streetAddress": "Loxley House, Station Street"
      },
      "details": {
        "url": "http://www.nottinghamcity.gov.uk",
        "buyerProfile": "http://www.nottinghamcity.gov.uk",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Nottingham City Council"
      },
      "contactPoint": {
        "name": "Mr Babatunde Olusanya",
        "email": "babatunde.olusanya@nottinghamcity.gov.uk",
        "telephone": "+44 1159155555"
      }
    },
    {
      "id": "GB-FTS-142825",
      "name": "Iron Mountain Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKF",
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Iron Mountain Ltd"
      }
    },
    {
      "id": "GB-FTS-2012",
      "name": "Nottingham City Council",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Nottingham",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Nottingham City Council"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "012842-2025-1",
      "value": {
        "amount": 800000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "012842-2025-1",
      "dateSigned": "2024-11-01T00:00:00Z"
    }
  ],
  "initiationType": "tender"
}

Complete JSON history (2 releases)

3 Apr 2025 · 012842-2025 · award, contract

{
  "id": "012842-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
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        "relatedLot": "1"
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  },
  "date": "2025-04-03T14:36:05+01:00",
  "ocid": "ocds-h6vhtk-044c8c",
  "buyer": {
    "id": "GB-FTS-1977",
    "name": "Nottingham City Council"
  },
  "awards": [
    {
      "id": "012842-2025-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-142825",
          "name": "Iron Mountain Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "DN717030",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "Offsite document management, storage archive and retrieval services for Nottingham City Council",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKF"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48311000",
            "scheme": "CPV",
            "description": "Document management software package"
          },
          {
            "id": "92512000",
            "scheme": "CPV",
            "description": "Archive services"
          },
          {
            "id": "30193700",
            "scheme": "CPV",
            "description": "File storage box"
          }
        ]
      }
    ],
    "title": "CPU 6299 Off-site Document Management – Scanning, Storage, Archive, Retrieval & Destruction Services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Offsite document management, storage archive and retrieval services for Nottingham City Council",
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Competitive procedure with negotiation"
  },
  "parties": [
    {
      "id": "GB-FTS-1977",
      "name": "Nottingham City Council",
      "roles": [
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      "address": {
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        "locality": "Nottingham",
        "postalCode": "NG2 3NG",
        "countryName": "United Kingdom",
        "streetAddress": "Loxley House, Station Street"
      },
      "details": {
        "url": "http://www.nottinghamcity.gov.uk",
        "buyerProfile": "http://www.nottinghamcity.gov.uk",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Nottingham City Council"
      },
      "contactPoint": {
        "name": "Mr Babatunde Olusanya",
        "email": "babatunde.olusanya@nottinghamcity.gov.uk",
        "telephone": "+44 1159155555"
      }
    },
    {
      "id": "GB-FTS-142825",
      "name": "Iron Mountain Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKF",
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Iron Mountain Ltd"
      }
    },
    {
      "id": "GB-FTS-2012",
      "name": "Nottingham City Council",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Nottingham",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Nottingham City Council"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "012842-2025-1",
      "value": {
        "amount": 800000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "012842-2025-1",
      "dateSigned": "2024-11-01T00:00:00Z"
    }
  ],
  "initiationType": "tender"
}

25 Mar 2024 · 009672-2024 · tender

{
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        "contractPeriod": {
          "endDate": "2029-07-31T23:59:59+01:00",
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        "submissionTerms": {
          "variantPolicy": "notAllowed"
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    ],
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          },
          {
            "id": "30193700",
            "scheme": "CPV",
            "description": "File storage box"
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        ]
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    ],
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    "description": "Offsite document management, storage archive and retrieval services for Nottingham City Council",
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    },
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    },
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    "submissionMethod": [
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    "procurementMethod": "selective",
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  },
  "parties": [
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      "id": "GB-FTS-1977",
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        "postalCode": "NG2 3NG",
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      "details": {
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      "identifier": {
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      "contactPoint": {
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        "name": "Ms Rifhat Pervaiz",
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    },
    {
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      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

CPU 6299 Off-site Document Management – Scanning, Storage, Archive, Retrieval & Destruction Services

What is being bought

Delivery location

Categories

Lot details

Lot 1

What is included

Comparable-procurement analytics

Price-outcome signal

Procurement strategy & market signals

Planning & early market engagement

Related procurements

Awards

012842-2025-1

Contracts

012842-2025-1

Documents & submission route

Source data inventory

Notice history

All source data