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Published 9 Apr 2021, 17:06 BST

Official UK procurement notice

Covert Management System · UK public procurement notice

Official notice

Authority: Police Digital Service (Police & fire)

Framework agreementServicesOpen procedure
Sectors: IT Services & Software (72) Delivery: UK
Framework ceiling (notional)£10,000,000framework ceiling, not attributable revenue
Submissions closed 10 May 2021awarded 8 Sept 2021

What is being bought

Published requirement description

The Contracting Authority has procured a multi- supplier framework agreement (with 2 suppliers) on behalf of UK Policing, with scope for the procured services to be rolled out to other emergency services in the future.

This will be for a period of 4 years, commencing on 8 September 2021.

The framework will be for the delivery of a multi – purpose modular covert management system.

CPV: Computer support and consultancy services · Internet services · Software supply services · Software-related services · System and support services

How this framework works

From the published notice
Places
up to 5 suppliers · 2 bids received (0.4 per place) · 2 appointed

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£10,000,000
Delivery: UK
Variant bids: not allowed
72250000 System and support services72260000 Software-related services72400000 Internet services72600000 Computer support and consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%Social value: 10%
Published award criteria (3)
  • Quality: 50
  • Social Value: 10
  • Price: 40
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Covert Management System” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Apr 2021, 17:06 BST
Last source update
7 Oct 2021, 18:08 BST
Award evaluation window
10 May 2021 – …
Authority reference
PICTCN-121-2021
FTS notice number
2021/S 000-025106
Classification (CPV)
Computer support and consultancy servicesInternet servicesSoftware supply servicesSoftware-related servicesSystem and support services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02a48d Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
10 May 2021, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Bids opened
10 May 2021, 17:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

10 May 2021 → 7 Oct 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    10 May 2021, 17:00 BST
  2. Bids opened
    10 May 2021, 17:00 BST
  3. Notice published
    7 Oct 2021, 18:08 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    7 Oct 2021, 18:08 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—Bid openingIV.2.7 · IV.2.710 May 202114 May 2021+4 d

The Authority hereby notifies all bidders that the deadline for tender submissions for this procurement has been extended to Friday 14 May at 17:00. Any tenders received after this deadline will not be evaluated.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 2
Contracts signed 2latest 8 Sept 2021

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £10,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Covert Management System

    Signed
    8 Sept 2021
    Value
    ceiling above
    Status
    active

  • Covert Management System

    Signed
    8 Sept 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad0——

Contracting authority & participating public bodies

Police Digital Service

Contracting authorityPolice & fireBody governed by public lawPublic order and safety 08113293 33 Queen Street,, LONDON, UK, EC4R 1APContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria