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Published 17 Nov 2022, 17:10 GMT

Official UK procurement notice

COV - Water Hygiene Service

Official notice

Authority: Coventry City Council (Local council)

Framework agreement3 lotsServicesOpen procedureSME suitable
Sectors: Construction & Civil Engineering (45)Cleaning & Environmental Services (90) Delivery: West Midlands (UKG33)
Framework ceiling (notional)£1,280,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 19 Dec 2022awarded 3 Feb 2023
Lots 3see the lot list below
Framework period 1 yrends 31 Jan 2024 · extension options published · starts 1 Feb 2023

What is being bought3 lots · detail below

Published requirement description

Coventry City Council is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out water hygiene maintenance, monitoring, risk assessments, repairs and remedial works as required. The purpose of this framework is to ensure that the Council continues to manage its water systems in compliance with the HSE approved code of practice "L8 Legionnaires Disease, the control of legionella bacteria in water systems". The Councils current arrangement for the provision of this service is due expire and the Council wish to secure the services of suitable contractors for future provision .The contract will be split in to 3 separate lots as detail below:Lot 1 – Maintenance and Monitoring – Single SupplierLot 2 – Water Hygiene Risk Assessments – Multiple SuppliersLot 3 – Remedial Works and Reactive Repairs – Multiple Suppliers

CPV: Environmental services · Sewage, refuse, cleaning and environmental services · Water-treatment work

How this framework works

From the published notice
Places
up to 5 suppliers · 3 bids on the busiest of 3 lots (0.6 per place) · 2 appointed
Framework period
1 yr from 1 Feb 2023, n/a

Lots and requirements (3)Procurement structure

3 lots · all with a published value

Every one of these 3 lots carries the same published figure, £1,280,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Maintenance & MonitoringAwardedRenewal 1 yrceiling above
Contract period: 1 Feb 2023 – 31 Jan 2024 (1 yr)
Delivery: West Midlands
Extensions: option to extend - 3 x 12 months but no later than to 31/01/2027Variant bids: not allowed
45232430 Water-treatment work90000000 Sewage, refuse, cleaning and environmental services90700000 Environmental services
Lot #2Water Hygiene Risk AssessmentsAwardedRenewal 1 yrceiling above
Contract period: 1 Feb 2023 – 31 Jan 2024 (1 yr)
Delivery: West Midlands
Extensions: option to extend - 3 x 12 months but no later than to 31/01/2027Variant bids: not allowed
45232430 Water-treatment work90000000 Sewage, refuse, cleaning and environmental services90700000 Environmental services
Lot #3Reactive Repairs and Remedial WorksAwardedRenewal 1 yrceiling above
Contract period: 1 Feb 2023 – 31 Jan 2024 (1 yr)
Delivery: West Midlands
Extensions: option to extend - 3 x 12 months but no later than to 31/01/2027Variant bids: not allowed
45232430 Water-treatment work90000000 Sewage, refuse, cleaning and environmental services90700000 Environmental services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “COV - Water Hygiene Service” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
17 Nov 2022, 17:10 GMT
Last source update
3 Feb 2023, 10:32 GMT
Award evaluation window
19 Dec 2022 – …
Authority reference
COV - 13836
FTS notice number
2023/S 000-003370
Classification (CPV)
Environmental servicesSewage, refuse, cleaning and environmental servicesWater-treatment work
Delivery area
West Midlands (UKG33)
Official registry OCID
ocds-h6vhtk-038640 Find a Tender

How it was run

Official notice
Appointment period ends
19 Dec 2022, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bids opened
19 Dec 2022, 12:00 GMT

Timeline

19 Dec 2022 → 3 Feb 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    19 Dec 2022, 12:00 GMT
  2. Bids opened
    19 Dec 2022, 12:00 GMT
  3. Contract starts
    1 Feb 2023
  4. Notice published
    3 Feb 2023, 10:32 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    3 Feb 2023, 10:32 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 32 from SMEs · busiest of 3 lots
Contracts signed 3latest 3 Feb 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 2 - Water Hygiene risk assessments

    Signed
    3 Feb 2023
    Value
    £100,000
    Period
    … – 31 Jan 2024
    Status
    active

  • Lot 3 - Reactive repairs and remedial works

    Signed
    3 Feb 2023
    Value
    £188,000
    Period
    … – 31 Jan 2024
    Status
    active

  • Lot 1 - Maintenance and Monitoring

    Signed
    10 Jan 2023
    Value
    £209,000
    Period
    … – 31 Jan 2024
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Maintenance & Monitoring3bids · 3 electronic · 3 from abroad2——
2 · Water Hygiene Risk Assessments3bids · 3 electronic · 3 from abroad2——
3 · Reactive Repairs and Remedial Works3bids · 3 electronic · 3 from abroad2——

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Council House, Earl Street, Coventry, West MidlandsContact email Published organisation website ↗

Dispute resolution & review bodies

  • Procurement ServicesReview body Coventry

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.