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Find a TenderAwardedContract details notice
Published 12 Jun 2025, 15:32 BST

Official UK procurement notice

COV - Removals and Storage (2025)

Official notice

Authority: Coventry City Council (Local council)

Open framework schemeServicesOpen procedureAbove thresholdSME suitable
Sectors: Supporting and auxiliary transport services; travel agencies services (63)Community & Cultural Services (98) Delivery: West Midlands (UKG33)
Framework ceiling (notional)£1,000,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 8 Sept 2025awarded 23 Oct 2025
Awarded to Burke Bros Wolverhampton +2 more
Framework period 4 yrsends 30 Nov 2029 · up to 30 Nov 2031 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

The Council has established a framework and has appointed 3 suppliers to provide a household and office removal service, including storage as required.

The UK4 Tender Notice and UK6 Contract Award Notice incorrectly stated that the commercial tool being established was an 'Open Framework'. For the avoidance of doubt, the commercial tool being established as a result of this contract is a FRAMEWORK and not an Open Framework.

  • The authority expects to re-tender this requirement around 2 Jul 2031, 00:59 BST.

CPV: Relocation services · Storage services

How this framework works

From the published notice
Type
Closed framework · open framework scheme (admission reopens)
Call-offs
call-offs may be awarded directly or by further competition
Places
up to 3 suppliers · 6 bids received (2.0 per place) · 3 appointed (full)
Framework period
4 yrs · up to 6 yrs from 1 Dec 2025
Scheme runs until
30 Nov 2031
Published description of the framework

Call off methodology allows for direct award or further competition

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsSMEPublished value£1,000,000
Contract period: 1 Dec 2025 – 30 Nov 2029 (4 yrs) · up to 30 Nov 2031 with extensionsValue: £1,000,000 exc. VAT · £1,200,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligible
Extensions: 1 x 2 year extension option available
63121100 Storage services98392000 Relocation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: The Council intends to award the Contract, wholly or in part, on the basis of most advantageous offer to the Council. Technical/Quality will account for 40.00% of the evaluation and will be based on the responses to the technical criteria outlined in the ITT. Net price will account for 60.00% of the evaluation.
What this means for your bid
  • “COV - Removals and Storage (2025)” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract: call-offs may be direct or by further competition.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Open framework scheme
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 2 Jul 2031
First published
12 Jun 2025, 15:32 BST
Last source update
4 Feb 2026, 14:30 GMT
Award evaluation window
Submission end – 25 Sept 2025
Authority reference
COV - 22523
FTS notice number
2025/S 000-047033
Latest notice
Contract details notice (UK7)
Classification (CPV)
Relocation servicesStorage services
Delivery area
West Midlands (UKG33)
Official registry OCID
ocds-h6vhtk-0547df Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
8 Sept 2025, 12:00 BST
Clarification deadline
25 Aug 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Please register via the Council's e-procurement system - CSW-JETS in-tendhost.co.uk/csw-jets ↗

CSW-JETS is a sub-regional e-tendering portal run by In-tend. Since February 2010, Coventry; Solihull; Warwickshire; Nuneaton and Bedworth; Rugby alongside other local district Councils have been working together as a shared procurement service. In conjunction with Solihull Community Housing, we have joined together to bring you a collaborative E-Tendering portal. CSW-JETS enables us to advertise our opportunities across all authorities through the same system. This means that there is a single point of contact for procurement in the sub-region so you only have to register once to receive notifications for all authorities. Registering on the portal will make it easier for local suppliers to find, respond to and be alerted to tender opportunities.

Registration is free, and takes just a few minutes. When complete, you will be able to express interest in any of the Councils’/Authorities’ opportunities when they are made available including this tender. In addition, we will be able to access your details whenever we have a requirement, and you may then be invited to tender or quote for work. Once you are registered and log in to the system you will be able to locate the tender opportunity, express interest and access the documentation.

Timeline

12 Jun 2025 → 4 Feb 2026 · 11 dates
  1. Planning notice published
    12 Jun 2025, 15:32 BST
  2. Market engagement
    3 Jul 2025, 00:59 BST

    Coventry City Council is hosting a Supplier Engagement Event on Wednesday 2nd July for interested suppliers in the Removals and Storage contract. The event will cover an overview of the service requirements and applying using the eTendering portal - CSW-JETS.

    The event is being hosted via MS Teams, to book on the event, to confirm your attendance at the market engagement session, please confirm the name and email addresses of up to two (2) delegates to [email protected]

    Please note - this exercise is not part of any pre-qualification or selection process. It is intended as an awareness, communication and information-gathering exercise, offering an opportunity for potential providers to understand the intention, likely requirements and provide feedback to the Council. Information gathered from the soft market test will enable the Council to understand the markets capacity and capability in meeting the Council’s requirements and meeting its strategic objectives, being mindful of the current budgetary pressures.

    Please contact [email protected] if you are experiencing any issues/queries with the eTendering portal.

  3. Next notice expected
    15 Jul 2025, 00:59 BST
  4. Tender notice published
    7 Aug 2025, 16:21 BST
  5. Clarification questions by
    25 Aug 2025, 12:00 BST
  6. Admission / appointment period endsperiod end, not a bid countdown
    8 Sept 2025, 12:00 BST
  7. Award decision expected by390 days ago
    25 Sept 2025, 23:59 BST
  8. Assessment summaries sent363 days ago
    23 Oct 2025, 00:00 BST
  9. Standstill ends351 days ago
    3 Nov 2025, 23:59 GMT
  10. Contract starts324 days ago
    1 Dec 2025
  11. Latest notice published259 days ago
    4 Feb 2026, 14:30 GMT

Notice history

10 events · 4 releases on Find a Tender · since 12 Jun 2025
  1. Preliminary market engagement notice published
    12 Jun 2025, 15:32 BST
    UK2
  2. Tender notice published
    7 Aug 2025, 16:21 BST
    UK4
  3. Published value published: £1,000,000
    7 Aug 2025, 16:21 BST
  4. Status changed to active
    7 Aug 2025, 16:21 BST
  5. Procurement method changed
    7 Aug 2025, 16:21 BST
  6. Deadline published: 8 Sept 2025, 12:00 BST
    7 Aug 2025, 16:21 BST
  7. Contract award notice published
    23 Oct 2025, 15:10 BST
    UK6
  8. Status changed to complete
    23 Oct 2025, 15:10 BST
  9. Contract signature expected
    5 Nov 2025, 23:59 GMT
    scheduled
  10. Contract details notice published
    4 Feb 2026, 14:30 GMT
    UK7
Routine re-releases (4)
  • 2025-06: 1 release · 12 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 31 award · see the list ↓
Bids received 66 from SMEs
Contracts signed 1latest 26 Nov 2025
Awarded toValueDateStatus
Burke Bros WolverhamptonSME, CROWN WORKSPACESME, Kwikshift European Transportation and Logistics ltdSME1 Dec 2025 – 30 Nov 2029 · up to 30 Nov 2031Extensions: Option to extend by 1 x 2-year£1,000,00023 Oct 2025Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6final-stage tenders60—

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMJC-6861-XJPP Council House, Earl Street, Coventry, West Midlands, CV1 5RRContact email

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure