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Find a TenderAwardedContract details notice
Published 19 Sept 2025, 20:31 BST

Official UK procurement notice

COV - Data Centre Services

Official notice

Authority: Coventry City Council (Local council)

Award under framework
Sectors: Radio, television, communication, telecommunication and related equipment (32)Software Packages & ERP (48) Delivery: West Midlands (UKG33)
Awarded value£548,655published award · exc. VAT
Awarded 19 Sept 2025
Awarded to Proact IT UK

What is being bought

Published requirement description

COV - Data Centre Services

Prior Information Notice (PIN) to a potential upcoming Procurement.

Coventry City Council is preparing for a future procurement in relation to upgrade their ICT requirements for Storage Area Network and its relevant Servers and VM Ware.

This procurement exercise will be done though NHS-SBS - Digital Workplace Solution using our e. Tendering platform In.Tend.

The pre-qualified suppliers pre-qualified for this framework are requested to register themself via www.csw-jets.co.uk ↗ link to participate for this Tender, if not already registered.

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: West Midlands
32400000 Networks32427000 Network system32428000 Network upgrade48800000 Information systems and servers48821000 Network servers

Procedure terms & legal framework

From the official record
Procedure method
Award under framework
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Call-off under a framework
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
19 Sept 2025, 20:31 BST
Last source update
13 Nov 2025, 15:14 GMT
Authority reference
COV - 22221
FTS notice number
2025/S 000-073623
Latest notice
Contract details notice (UK7)
Delivery area
West Midlands (UKG33)
Official registry OCID
ocds-h6vhtk-059e86 Find a Tender
Related procedures1

How it was run

Official notice
Submission deadline
—

Timeline

30 Sept 2025 → 13 Nov 2025 · 2 dates
  1. Standstill ends386 days ago
    30 Sept 2025, 23:59 BST
  2. Notice published343 days ago
    13 Nov 2025, 15:14 GMT

Notice history

3 events · 2 releases on Find a Tender · since 19 Sept 2025
  1. Contract award notice published
    19 Sept 2025, 20:31 BST
    UK6
  2. Contract signature expected
    15 Oct 2025, 23:59 BST
    scheduled
  3. Contract details notice published
    13 Nov 2025, 15:14 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £548,6551 award exc. VAT
Contracts signed 1latest 13 Nov 2025
Awarded toValueDateStatus
Proact IT UK15 Mar 2026 – 14 Mar 2031 · up to 14 Mar 2033Extensions: Under the provision of Framework.£548,65519 Sept 2025Awarded

Contracts

  • COV - Data Centre Services · Proact IT UK

    Signed
    13 Nov 2025
    Value
    £548,655
    Period
    1 Apr 2026 – 14 Sept 2031 · up to 14 Sept 2033 with extensions
    Status
    active
    Extensions
    1 x 2years optional extension as per provision in Framework - Call-off, if SLA's and KPI's are met.
    2 agreed KPIs: Hardware and Software Support · System Uptime
    • Hardware and Software Support
    • System Uptime

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMJC-6861-XJPP Council House, Earl Street, Coventry, West Midlands, CV1 5RRContact email

Bidders & participating suppliers

2 commercial parties on the notice
  • PROACT IT UK LIMITEDAwarded supplierGB-COH: 03968273GB-PPON: PGML-3254-DBZV Grayson House, Chesterfield, East Midlands, S41 8NEContact email
  • Proact IT UK LtdAwarded supplierGB-PPON: PGML-3254-DBZV Dunston Technology Park, Chesterfield, East Midlands, S41 8NEContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender