Find a TenderAwardedContract details notice

Published 24 Apr 2025, 14:26 BST

Official UK procurement notice

Supply of Personal Protective Equipment, Accessories, Workwear & Associated Services

Authority: Neath Port Talbot County Borough Council (Local council)

Framework agreementGoodsOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Clothing, footwear, luggage articles and accessories (18)Medical Devices & Pharma (33)Security, fire-fighting, police and defence equipment (35) Delivery: Wales (UKL17)

Framework ceiling (notional)£800,000framework ceiling, not attributable revenue

Submissions closed 29 May 2025awarded 29 Jul 2025

Awarded to SIMON SAFETY & LIFTING CENTRE LIMITED

Framework period 2 yrs 1 moends 30 Oct 2027 · up to 30 Oct 2029 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

An award and contract signing has been made by Neath Port Talbot County Borough Council to establish a single supplier framework to supply the Council with Personal Protective Equipment ('PPE'), Accessories, Workwear and potentially any additional associated services (e.g face fitting for respirators). The Council has a number of sections that deliver essential front line services to the public as well as delivering internal services to staff across the Authority. This arrangement is mainly for use by Council officers and SWTRA but shall be available to all schools within the CountyBorough.This arrangement shall be accessed by the South Wales Trunk Road Agency (SWTRA) whosehead office is based at the following address:The Quays,Brunel Way,Briton Ferry,Neath,SA11 2GGThe initial agreement will be for a period of 2 years with the option to extend for a further 2 years on an annual basis.The commencement start date will be 1st October 2025.

The authority expects to re-tender this requirement around 24 Apr 2029, 23:59 BST.
No preliminary market engagement: Not required. Site visits available as part of process.

CPV: Occupational clothing, special workwear and accessories · Protective and safety clothing · Protective footwear · Protective gear · Protective goggles · Protective headgear

How this framework works

From the published notice

Type: Closed framework
Call-offs: call-offs are awarded directly to appointed suppliers, without further competition
Places: up to 1 suppliers · 9 bids received (9.0 per place) · 1 appointed (full)
Framework period: 2 yrs 1 mo · up to 4 yrs 1 mo from 1 Oct 2025

Published description of the framework

Single supplier framework with an agreed price schedule of items for orders and calling off.

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrs 1 moSMEVCSEPublished value£800,000

Contract period: 1 Oct 2025 – 30 Oct 2027 (2 yrs 1 mo) · up to 30 Oct 2029 with extensionsValue: £800,000 exc. VAT · £1,040,000 inc. VAT

Delivery: WalesEligibility: SME eligibleVCSE eligible

Extensions: The initial agreement will be for a period of 2 years with the option to extend for a further 2 years on an annual basis. · The initial agreement will be for a period of 2 years from 01/10/2025 with the option to extend for a further 2 years on an annual basis.

18100000 Occupational clothing, special workwear and accessories 18143000 Protective gear 18444000 Protective headgear 18830000 Protective footwear 33735100 Protective goggles 35113400 Protective and safety clothing

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Refer to ITT.
Technical & professional ability
Refer to ITT for full conditions of participation but Suppliers tendering for this opportunity must be registered with the British Safety Industry Federation (BSIF) Registered Safety Supplier Scheme or evidence an equivalent such scheme.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (4)

Service Delivery: 36%
Contract Mgt & Support: 18%
Added Value: 6%
Commercial: 40%

Published award criteria (4)

Commercial: wrereretetttet
Service Delivery: rerereetertrt
Contract Mgt & Support: erererererr
Added Value: gffffffffffffffffffffffffffffff

Conditions of participation2

Economic & financial standing
Refer to ITT.
Technical & professional ability
Refer to ITT for full conditions of participation but Suppliers tendering for this opportunity must be registered with the British Safety Industry Federation (BSIF) Registered Safety Supplier Scheme or evidence an equivalent such scheme.

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
“Supply of Personal Protective Equipment, Accessories, Workwear &…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use the vehicle: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 24 Apr 2029
First published: 24 Apr 2025, 14:26 BST
Last source update: 9 Sept 2025, 12:37 BST
Award evaluation window: Submission end – 28 Jul 2025
Authority reference: CPU25-26-05
FTS notice number: 2025/S 000-016802
Latest notice: Contract details notice (UK7)
Classification (CPV): Occupational clothing, special workwear and accessoriesProtective and safety clothingProtective footwearProtective gearProtective gogglesProtective headgear
Delivery area: Wales (UKL17)
Official registry OCID: ocds-h6vhtk-05070b Find a Tender

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredElectronic submission allowedLanguage: CY, EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Appointment period ends: 29 May 2025, 12:00 BST
Clarification deadline: 22 May 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: cy, en

Detailed submission instructions & authority contactsFrom official release

The Invitation to Tender documentation is available to be accessed and tenders to be submitted via etenderwales:

etenderwales.bravosolution.co.uk/home.html ↗

Suppliers’ Instructions ‘How to Express Interest in this ITT’:

Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered you will need to up-date them).

Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk ↗
Click the ‘Suppliers register here’ link.
Complete the ‘Organisation Details’ and ‘User Details’ sections.
Note the username you choose and click ‘save’ when complete.
You will shortly receive and email with your unique password (please keep this secure).
Agree to the terms and conditions and click ‘continue’.

Express an interest in the ITT.

Login to the portal with the username / password.
Click the ‘ITT Open to all Suppliers’ link.
Alternatively, search for the relevant ITT (itt_116148).
Click on the relevant ITT to access the content.
Click the ‘Express Interest’ button on the right-hand side of the screen.
This will move the ITT into your ‘My ITT pages’. (This is a secure area reserved for your projects only.)
Click on the ITT code, you can now access any attachments by selecting ‘Buyer Attachments’.

Responding to the ITT.

You can now choose to ‘Respond’ or ‘Decline to Respond’ (please give a reason if declining).
Note the ‘Closing Date’, and then follow the onscreen instructions to complete the ITT.
There is help available Monday – Friday (8am – 6pm) on: [email protected] or by telephone on 0800 069 8634.

Timeline

24 Apr 2025 → 1 Oct 2025 · 8 dates

Tender notice published
24 Apr 2025, 14:26 BST
Clarification questions by
22 May 2025, 12:00 BST
Admission / appointment period endsperiod end, not a bid countdown
29 May 2025, 12:00 BST
Award decision expected by
28 Jul 2025, 23:59 BST
Assessment summaries sent
29 Jul 2025, 00:00 BST
Standstill ends
14 Aug 2025, 23:59 BST
Latest notice published
9 Sept 2025, 12:37 BST
Contract starts380 days ago
1 Oct 2025, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 24 Apr 2025

Tender notice published
24 Apr 2025, 14:26 BST
UK4
Contract award notice published
4 Aug 2025, 11:38 BST
UK6
Status changed to complete
4 Aug 2025, 11:38 BST
Contract signature expected
8 Sept 2025, 23:59 BST
scheduled
Contract details notice published
9 Sept 2025, 12:37 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 11 award · see the list ↓

Bids received 98 from SMEs

Contracts signed 1latest 5 Sept 2025

Awarded to	Value	Date	Status
SIMON SAFETY & LIFTING CENTRE LIMITEDSME Supply of Personal Protective Equipment, Accessories & Workwear1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2029Extensions: The initial agreement will be for a period of 2 years with the option to extend for a further 2 years on an annual basis. · Options: The initial agreement will be for a period of 2 years with the option to extend for a further 2 years on an annual basis.	£800,000	29 Jul 2025	Awarded

Contracts

Supply of Personal Protective Equipment, Accessories & Workwear · SIMON SAFETY & LIFTING CENTRE LIMITEDSME
Signed
5 Sept 2025
Value
£800,000
Period
1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2029 with extensions
Status
active
Extensions
The initial agreement will be for a period of 2 years with the option to extend for a further 2 years on an annual basis.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
9final-stage tenders · 14 at stage one	8	0	—

Contracting authority & participating public bodies

Neath Port Talbot County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PRGM-1776-LMWP Civic Centre, Port Talbot, Wales, SA13 1PJContact name, email

Framework contractors & participating bidders

1 commercial party on the notice

Simon Safety & Lifting Centre LtdFramework contractorGB-PPON: PGYN-2256-QXTM Unit 73, Honeyborough Business Park, Neyland, Pembrokeshire, Wales, SA73 1SEContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender9 Sept 2025, 12:37 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender4 Aug 2025, 11:38 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender24 Apr 2025, 14:26 BST