Official UK procurement notice
Contract for the Provision of Specialist Vehicle Cleaning and Decontamination
Authority: Police and Crime Commissioner for South Wales (Police & fire)
What is being bought
Published requirement descriptionThe Commissioner is seeking a Contractor to provide reactive specialised Cleaning, Disinfection and Sterilisation services of operational police vehicles. These Services will cover the Force geographical area. The requirement will include out of hours delivery to provide a 24/7 coverage.
CPV: Cleaning services
The lotProcurement structure
single lot · no lot value publishedLot #1The Commissioner requires clean, disinfected and sterilised vehicles as set out in…AwardedRenewal
The Commissioner requires clean, disinfected and sterilised vehicles as set out in part 4 of this Specification to ensure operational vehicles are available as and when required.
3.2 The Commissioner operates a fleet of 980 vehicles including saloon and estate cars, large vans and detainee transport vehicles. Vehicles may from time to time become contaminated by matters such as bodily fluids, lice, fleas and unwanted odours. Approximately one third of this fleet are operational vehicles and fall within the scope of this Contract; the volume of vehicles in the scope of the Contract is likely to change in certain circumstances such as a pandemic.
3.3 The Service(s) for the removal of any such contaminant in compliance with all relevant statutory regulations and will include but not limited to the following:
- All body fluids, including blood, vomit, urine.
- Faeces.
- Infestations caused by fleas, lice, scabies
- Food
- Graffiti
- Hazardous waste, such as incapacitant spray etc.
The Contractor acknowledges the provision of this Service includes the associated risks such as, but not limited to HIV, Hepatitis A, B, C, influenza, and Covid 19.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Price: 20
- price: 20
Published award criteria (2)
- Price: 20
- Price: 20
- Price carries 40 of 40 points: a 10% discount moves about 4 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Feb 2025, 09:24 GMT
- Last source update
- 5 Sept 2025, 15:32 BST
- Award evaluation window
- 26 Mar 2025 – …
- Authority reference
JCPS0289- FTS notice number
2025/S 000-054377- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e5ddFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (WA Ref:154784)
How it was run
Official notice- Submission deadline
- 26 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 26 Mar 2025, 14:00 GMT
Timeline
26 Mar 2025 → 5 Sept 2025 · 4 dates- Submission deadline26 Mar 2025, 12:00 GMT
- Bids opened26 Mar 2025, 14:00 GMT
- Contract starts1 Jun 2025, 00:00 BST
- Notice published5 Sept 2025, 15:32 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Sept 2025, 15:32 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Matrix Biohazard Services LtdSME | £1,239,213 † | — | Awarded |
Contracts
Contract 054377-2025-1 · Matrix Biohazard Services LtdSME
- Signed
- 15 Aug 2025
- Value
- £1,239,213
- Period
- … – 31 May 2028
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- MATRIX BIOHAZARD SERVICES LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria