Find a TenderAwarded
Published 21 Feb 2025, 09:24 GMT

Official UK procurement notice

Contract for the Provision of Specialist Vehicle Cleaning and Decontamination

Official notice

Authority: Police and Crime Commissioner for South Wales (Police & fire)

ServicesOpen procedureSME suitable
Published estimate£400,000≈ £133k / year
Submissions closed 26 Mar 2025awarded 15 Aug 2025
Awarded to Matrix Biohazard Services Ltd
Contract term 3 yrsends 31 May 2028 · extension options published · starts 1 Jun 2025

What is being bought

Published requirement description

The Commissioner is seeking a Contractor to provide reactive specialised Cleaning, Disinfection and Sterilisation services of operational police vehicles. These Services will cover the Force geographical area. The requirement will include out of hours delivery to provide a 24/7 coverage.

CPV: Cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1The Commissioner requires clean, disinfected and sterilised vehicles as set out in…AwardedRenewal 3 yrs

The Commissioner requires clean, disinfected and sterilised vehicles as set out in part 4 of this Specification to ensure operational vehicles are available as and when required.

3.2 The Commissioner operates a fleet of 980 vehicles including saloon and estate cars, large vans and detainee transport vehicles. Vehicles may from time to time become contaminated by matters such as bodily fluids, lice, fleas and unwanted odours. Approximately one third of this fleet are operational vehicles and fall within the scope of this Contract; the volume of vehicles in the scope of the Contract is likely to change in certain circumstances such as a pandemic.

3.3 The Service(s) for the removal of any such contaminant in compliance with all relevant statutory regulations and will include but not limited to the following:

  • All body fluids, including blood, vomit, urine.
  • Faeces.
  • Infestations caused by fleas, lice, scabies
  • Food
  • Graffiti
  • Hazardous waste, such as incapacitant spray etc.

The Contractor acknowledges the provision of this Service includes the associated risks such as, but not limited to HIV, Hepatitis A, B, C, influenza, and Covid 19.

Contract period: 1 Jun 2025 – 31 May 2028 (3 yrs)
Delivery: Wales
Extensions: With the option to extend annually until 31st May 2030Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 40
Published sub-criteria (2)
  • Price: 20
  • price: 20
Published award criteria (2)
  • Price: 20
  • Price: 20
What this means for your bid
  • Price carries 40 of 40 points: a 10% discount moves about 4 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
21 Feb 2025, 09:24 GMT
Last source update
5 Sept 2025, 15:32 BST
Award evaluation window
26 Mar 2025 – …
Authority reference
JCPS0289
FTS notice number
2025/S 000-054377
Classification (CPV)
Cleaning services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-04e5dd Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:154784)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
26 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
26 Mar 2025, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

26 Mar 2025 → 5 Sept 2025 · 4 dates
  1. Submission deadline
    26 Mar 2025, 12:00 GMT
  2. Bids opened
    26 Mar 2025, 14:00 GMT
  3. Contract starts
    1 Jun 2025, 00:00 BST
  4. Notice published
    5 Sept 2025, 15:32 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    5 Sept 2025, 15:32 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,239,2131 contract exc. VAT
Bids received 65 from SMEs
Contracts signed 1latest 15 Aug 2025
Awarded toValueDateStatus
Matrix Biohazard Services LtdSME£1,239,213 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic · 6 from abroad5——

Contracting authority & participating public bodies

Police & Crime Commissioner for South Wales

Contracting authorityPolice & fireMinistry or any other national or federal authority, including their regional or local subdivisionsPublic order and safety Police Headquarters, Cowbridge Road, Bridgend, Wales, CF31 3SUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria