Find a TenderAwardedContract details notice
Published 3 Feb 2026, 16:52 GMT

Official UK procurement notice

Contract for the Supply of Food Waste Caddy Liners - LOTS 1 & 2

Official notice

Authority: City & County of Swansea (Local council)

2 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£480,000envelope for 2 lots · £574,998 inc. VAT
Submissions closed 4 Mar 2026awarded 19 May 2026
Awarded to Imperial Polythene Products Ltd, Cromwell Polythene Ltd2 awards
Contract term 1 yrends 22 Mar 2027 · up to 22 Mar 2030 with extensions · starts 23 Mar 2026

What is being bought2 lots · detail below

Published requirement description

Award of Lot 1 Food Waste Caddy Liners: Delivery no later than 4 weeks from 1st order date Lot 2 Food Waste Caddy Liners: Delivery no later than 18 weeks from 1st order date

  • No preliminary market engagement: A large number of suppliers who can provide the goods.

CPV: Recycling equipment · Refuse and waste related services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£480,000 together) · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Food Waste Caddy Liners: Delivery no later than 4 weeks from 1st order dateAwardedRenewal 1 yrSMEVCSEPublished value£240,000

The Council is seeking to enter into a contract with a suitably competent contractor for the supply of Plastic Polyethylene (PE) food waste caddy liners. Companies may submit quotations for up to 3 types of liner. All sample liners must be clearly labelled. Liners must contain more than 30% recycled plastic. Liners should fit comfortably and securely into a 5–7 litre kitchen caddy. The dimensions of the liners should be such that they utilise the total internal capacity of the kitchen caddies with an overlap for securing the liner in place over the opening of the caddies. Liners shall be translucent with a beige tint & Liners should be in rolls or packs of 48.

Lot 1 Food Waste Caddy Liners: Delivery no later than 4 weeks from 1st order date

Contract period: 23 Mar 2026 – 22 Mar 2027 (1 yr) · up to 22 Mar 2030 with extensionsValue: £240,000 exc. VAT · £287,499 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Contract Period: 23rd March 2026 to 22nd March 2027 with the option to extend for up to 36 months
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    Please provide a sample of the food waste caddy liner to the specification and size you will be providing us if you are the successful bidder. Please provide a sample of the food waste caddy liner re-order tag to the specification and size you will be providing us if you are the successful bidder. Samples provided will be used to evaluate the tender.

    Please note it is the bidder's responsibility to make sure that printed samples are sent via a safe and suitable means of transport, such as recorded delivery or via a courier where you can track and guarantee the delivery so that samples are received by the closing date of the tender. If samples are not received by the Council, then they cannot be evaluated, and scoring allocated to evaluation of the samples cannot be awarded in these instances

Lot #2Food Waste Caddy Liners: Delivery no later than 18 weeks from 1st order dateAwardedRenewal 1 yrSMEVCSEPublished value£240,000

The Council is seeking to enter into a contract with a suitably competent contractor for the supply of Plastic Polyethylene (PE) food waste caddy liners. Companies may submit quotations for up to 3 types of liner. All sample liners must be clearly labelled. Liners must contain more than 30% recycled plastic. Liners should fit comfortably and securely into a 5–7 litre kitchen caddy. The dimensions of the liners should be such that they utilise the total internal capacity of the kitchen caddies with an overlap for securing the liner in place over the opening of the caddies. Liners shall be translucent with a beige tint & Liners should be in rolls or packs of 48.

Lot 2 Food Waste Caddy Liners: Delivery no later than 18 weeks from 1st order date

Contract period: 23 Mar 2026 – 22 Mar 2027 (1 yr) · up to 22 Mar 2030 with extensionsValue: £240,000 exc. VAT · £287,499 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Contract Period: 23rd March 2026 to 22nd March 2027 with the option to extend for up to 36 months
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    Please provide a sample of the food waste caddy liner to the specification and size you will be providing us if you are the successful bidder. Please provide a sample of the food waste caddy liner re-order tag to the specification and size you will be providing us if you are the successful bidder. Samples provided will be used to evaluate the tender.

    Please note it is the bidder's responsibility to make sure that printed samples are sent via a safe and suitable means of transport, such as recorded delivery or via a courier where you can track and guarantee the delivery so that samples are received by the closing date of the tender. If samples are not received by the Council, then they cannot be evaluated, and scoring allocated to evaluation of the samples cannot be awarded in these instances

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Quality: 30%
  • Total Price: 70%
Published award criteria (2)
  • Quality: Quality Evaluation: 30%, broken down as— Description and sample of printed food waste caddy liner 20% Description and sample of printed food waste caddy liner re-order tag 5% Delivery timescales 5%
  • Total Price: Price Evaluation: 70%, broken down as— Total Price 70%
Lot distribution rule: Lot 1 Food Waste Caddy Liners: Delivery no later than 4 weeks from 1st order date Lot 2 Food Waste Caddy Liners: Delivery no later than 18 weeks from 1st order date The tender has two Lots. You may tender for only Lot 1 or only Lot 2 or for both Lots. Please supply costs for that particular Lot, or for both Lots, as applicable. Swansea Council reserve the right to award Lot 1 or Lot 2 or both Lots. The council would like to work on a call off basis for Lot 2.
Conditions of participation · identical on every lot1
  • Technical & professional ability

    Please provide a sample of the food waste caddy liner to the specification and size you will be providing us if you are the successful bidder. Please provide a sample of the food waste caddy liner re-order tag to the specification and size you will be providing us if you are the successful bidder. Samples provided will be used to evaluate the tender.

    Please note it is the bidder's responsibility to make sure that printed samples are sent via a safe and suitable means of transport, such as recorded delivery or via a courier where you can track and guarantee the delivery so that samples are received by the closing date of the tender. If samples are not received by the Council, then they cannot be evaluated, and scoring allocated to evaluation of the samples cannot be awarded in these instances

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
3 Feb 2026, 16:52 GMT
Last source update
6 Aug 2026, 14:35 BST
Award evaluation window
Submission end – 16 Mar 2026
Authority reference
CCS/25/291
FTS notice number
2026/S 000-009645
Latest notice
Contract details notice (UK7)
Classification (CPV)
Recycling equipmentRefuse and waste related services
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-0615d6 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Electronic submission allowedLanguage: EN, CY
Submission deadline
4 Mar 2026, 12:00 GMT
Clarification deadline
25 Feb 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

Project ref No. 62034 & ITT Ref No. 122933 Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: etenderwales.bravosolution.co.xn--uk-81t ↗ Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content.— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: [email protected]— Phone: +44 8003684850Thanks

Timeline

3 Feb 2026 → 6 Aug 2026 · 8 dates
  1. Tender notice published255 days ago
    3 Feb 2026, 16:52 GMT
  2. Clarification questions by233 days ago
    25 Feb 2026, 12:00 GMT
  3. Submission deadline226 days ago
    4 Mar 2026, 12:00 GMT
  4. Award decision expected by213 days ago
    16 Mar 2026, 23:59 GMT
  5. Contract starts207 days ago
    23 Mar 2026
  6. Assessment summaries sent150 days ago
    19 May 2026, 00:00 BST
  7. Standstill ends136 days ago
    1 Jun 2026, 23:59 BST
  8. Latest notice published71 days ago
    6 Aug 2026, 14:35 BST

Notice history

5 events · 3 releases on Find a Tender · since 3 Feb 2026
  1. Tender notice published
    3 Feb 2026, 16:52 GMT
    UK4
  2. Contract award notice published
    20 May 2026, 09:38 BST
    UK6
  3. Status changed to complete
    20 May 2026, 09:38 BST
  4. Contract signature expected
    2 Jun 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    6 Aug 2026, 14:35 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £476,0002 awards exc. VAT
Bids received 118 from SMEs
Contracts signed 2latest 9 Jun 2026
Awarded toValueDateStatus
Lot 1 · Food Waste Caddy Liners: Delivery no later than 4 weeks from 1st order date1 award
Imperial Polythene Products LtdSMEContract for the Supply of Food Waste Caddy Liners - Lot 1 Food Waste Caddy Liners: Delivery no later than 4 weeks from 1st order date 2 Jun 2026 – 31 May 2027 · up to 31 May 2030Extensions: The option to extend for up to 36 months£96,00019 May 2026Awarded
Lot 2 · Food Waste Caddy Liners: Delivery no later than 18 weeks from 1st order date1 award
Cromwell Polythene LtdSMEContract for the Supply of Food Waste Caddy Liners - Lot 2 Food Waste Caddy Liners: Delivery no later than 18 weeks from 1st order date2 Jun 2026 – 31 May 2027 · up to 31 May 2030Extensions: The option to extend for up to 36 months£380,00019 May 2026Awarded

Contracts

  • Contract For Supply & Delivery of Lot 1 Food Waste Caddy Liners: Delivery no later than 4 weeks from 1st order date · Imperial Polythene Products LtdSME

    Signed
    9 Jun 2026
    Value
    £98,000
    Period
    10 Jun 2026 – 31 May 2027 · up to 31 May 2030 with extensions
    Status
    active
    Extensions
    One Year Contract, with the option to extend for up to 36 months

    No agreed KPIs: Detailed specification

  • Contract For Supply & Delivery of Lot 2 Food Waste Caddy Liners: Delivery no later than 18 weeks from 1st order date · Cromwell Polythene LtdSME

    Signed
    9 Jun 2026
    Value
    £380,000
    Period
    10 Jun 2026 – 31 May 2027 · up to 31 May 2030 with extensions
    Status
    active
    Extensions
    One Year Contract, with the option to extend for up to 36 months

    No agreed KPIs: Detailed specification

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Food Waste Caddy Liners: Delivery no later than 4 weeks from 1st order date4final-stage tenders30—
2 · Food Waste Caddy Liners: Delivery no later than 18 weeks from 1st order date7final-stage tenders50—

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • Imperial Polythene Products LtdAwarded supplierGB-PPON: PWGJ-7778-PVVN Unit 3, Colnbrook,, Colnbrook,, South East, SL3 0EDContact email
  • Cromwell Polythene LimitedAwarded supplierGB-PPON: PJBX-5811-XWJY 1 Glentrool Avenue, Sherburn In Elmet, Yorkshire & Humber, LS25 6REContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender