Official UK procurement notice
Contract for Maintenance of Pumping Station Assets
Authority: City & County of Swansea (Local council)
What is being bought
Published requirement descriptionYou are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. The responsibility for the installations are spread over a number of Departments within the Council, but the co-ordinating responsibility rests with the Highways and Transportation Department. The majority of the above mentioned stations have telemetry links and the successful contractor will be required to respond to telemetry alarm “call outs” by attending the station both during normal working hours and out of hours.
CPV: Electrical engineering installation works · Electrical equipment and apparatus · Mechanical and electrical engineering services · Mechanical engineering installation works
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Total Quality Questions: 30
- Lowest Price: 70
- price: 30
Published award criteria (3)
- Lowest Price: 70
- Total Quality Questions: 30
- Price: 30
- Price carries 100 of 130 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Nov 2024, 16:00 GMT
- Last source update
- 8 Sept 2025, 08:32 BST
- Award evaluation window
- 3 Jan 2025 – …
- Authority reference
CCS/24/123- FTS notice number
2025/S 000-054481- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04be24Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Register your company on the eTenderWales portal (this is only required once): — Navigate to the portal: http://etenderwales.bravosolution.co.uk — Click the “Suppliers register here” link. — Enter your correct business and user details. — Note the username you chose and click “Save” when complete. — You will shortly receive an e-mail with your unique password (please keep this secure). — Agree to the terms and conditions and click “continue”. 2. Express an interest in the project: — Login to the portal with your username/password. — Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier). — Click on the relevant ITT to access the content. — Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. — This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only). — Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box. 3. Responding to the invitation to tender: — You can now choose to “Reply” or “Reject” (please give a reason if rejecting). — You can now use the “Messages” function to communicate with the buyer and seek any clarification. — Note the deadline for completion, then follow the onscreen instructions to complete the ITT. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on: — E-mail: [email protected] — Phone: +44 8003684850 Thanks (WA Ref:155437)
How it was run
Official noticeTender documents are also served through a separate tool: http://etenderwales.bravosolution.co.uk ↗
- Submission deadline
- 10 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 3 Jan 2025, 12:00 GMT
Timeline
3 Jan 2025 → 8 Sept 2025 · 3 dates- Bids opened3 Jan 2025, 12:00 GMT
- Submission deadline10 Jan 2025, 12:00 GMT
- Notice published8 Sept 2025, 08:32 BST
Notice history
2 events · 3 releases on Find a Tender · since 11 Dec 2024- Deadline moved to 10 Jan 2025, 12:00 GMT11 Dec 2024, 12:36 GMT+7 days · was 3 Jan 2025, 12:00 GMT
- Status changed to complete8 Sept 2025, 08:32 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 3 Jan 2025 | 10 Jan 2025 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 3 Jan 2025 | 10 Jan 2025 | +7 d |
NEW CLOSING DATE FOR TENDER: Friday 10th January 2025 at 12 noon lunchtime Hello, An extension of time has been requested on this tender, we can allow an Extension of One Week for the Closing Date. The NEW Closing Date will be Friday 10th January 2025 at 12 noon lunchtime. There will be no further Extension Periods for this tender as time scales are extremely tight. Kindest Regards, Procurement De…
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SAMATRIX LIMITEDSME | £0 † | — | Awarded |
Contracts
Contract 054481-2025-CCS/24/123-1 · SAMATRIX LIMITEDSME
- Signed
- 26 Mar 2025
- Value
- £0
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
- Legal, Democratic and Business Intelligence, Swansea Council,Mediation bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Samatrix LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria