Find a TenderAwardedContract details notice
Published 24 Sept 2025, 16:16 BST

Official UK procurement notice

Contract for 3 New Waste Compactors for Household Waste Recycling Centres

Official notice

Authority: City & County of Swansea (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Budget not disclosed£1£1 inc. VAT
Submissions closed 24 Oct 2025awarded 9 Jan 2026
Awarded to Thetford International Compactors Service Limited
Contract term 1 moends 23 Jan 2026 · starts 5 Jan 2026

What is being bought

Published requirement description

3 new compactors for our HWRCs to include decommissioning of existing and installation of new

CPV: Industrial machinery · Refuse and waste related services

The lotProcurement structure

single lot · value published
Lot #1Awarded 1 moSMEVCSEPublished value£1
Contract period: 5 Jan 2026 – 23 Jan 2026 (1 mo)Value: £1 exc. VAT · £1 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    These units will replace the existing Thetford Compactor model.

    • Must be compatible and connect
    • Delivery to the HWRC sites:

    Clyne, Derwen Fawr Road, Sketty, Swansea, SA2 8DU.

    Penlan, Heol Gwyrosydd, Penlan, Swansea, SA5 7BS.

    Garngoch,Phoenix Way, Garngoch Industrial Estate, Gorseinon, SA4 9WF.

    • Decommission removal and disposal of 2 of the existing compactors (Garngoch will already be removed prior to installation of new)
    • Installation and commissioning of all 3 compactors.
    • Operator training and documentation.
    • Ongoing maintenance and support
    • Yearly service to be carried out on each compactor

    Suppliers are required to visit sites to see the layout/ access requirements/ electrical connections and footprints for the compactors. Failing to do so will result in your bid being disqualified. Visits can be arranged by request via the portal.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality: 40%: 40%
  • Price: 60%: 60%
Published award criteria (2)
  • Quality: 40%: Q1 compactor specification 30% Q2 Delivery and installation 5% Q3 support breakdowns and servicing 5%
  • Price: 60%: Lowest Price 60%
Conditions of participation1
  • Condition of participation

    These units will replace the existing Thetford Compactor model.

    • Must be compatible and connect
    • Delivery to the HWRC sites:

    Clyne, Derwen Fawr Road, Sketty, Swansea, SA2 8DU.

    Penlan, Heol Gwyrosydd, Penlan, Swansea, SA5 7BS.

    Garngoch,Phoenix Way, Garngoch Industrial Estate, Gorseinon, SA4 9WF.

    • Decommission removal and disposal of 2 of the existing compactors (Garngoch will already be removed prior to installation of new)
    • Installation and commissioning of all 3 compactors.
    • Operator training and documentation.
    • Ongoing maintenance and support
    • Yearly service to be carried out on each compactor

    Suppliers are required to visit sites to see the layout/ access requirements/ electrical connections and footprints for the compactors. Failing to do so will result in your bid being disqualified. Visits can be arranged by request via the portal.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Sept 2025, 16:16 BST
Last source update
5 Feb 2026, 14:07 GMT
Authority reference
CCS/25/110
FTS notice number
2025/S 000-059412
Latest notice
Contract details notice (UK7)
Classification (CPV)
Industrial machineryRefuse and waste related services
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-05a171 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Electronic submission allowed
Submission deadline
24 Oct 2025, 12:00 BST
Clarification deadline
17 Oct 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Project Ref. 60616 ITT Ref: 120243 Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: etenderwales.bravosolution.co.xn--uk-81t ↗ Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content.— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: [email protected]— Phone: +44 8003684850Thanks

Timeline

24 Sept 2025 → 5 Feb 2026 · 5 dates
  1. Tender notice published399 days ago
    24 Sept 2025, 16:16 BST
  2. Clarification questions by376 days ago
    17 Oct 2025, 12:00 BST
  3. Submission deadline369 days ago
    24 Oct 2025, 12:00 BST
  4. Contract starts297 days ago
    5 Jan 2026
  5. Latest notice published265 days ago
    5 Feb 2026, 14:07 GMT

Notice history

3 events · 2 releases on Find a Tender · since 24 Sept 2025
  1. Tender notice published
    24 Sept 2025, 16:16 BST
    UK4
  2. Contract details notice published
    5 Feb 2026, 14:07 GMT
    UK7
  3. Status changed to complete
    5 Feb 2026, 14:07 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £11 contract exc. VAT
Contracts signed 1latest 9 Jan 2026
Awarded toValueDateStatus
Thetford International Compactors Service Limited£1 †—Awarded

Contracts

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender