Find a TenderAwarded
Published 20 Jun 2024, 16:57 BST

Official UK procurement notice

Connexus Cleaning Services Tender

Official notice

Authority: Connexus Homes Limited (Public body)

6 lotsServicesOpen procedureSME suitable
Awarded value£1,328,6186 contracts · exc. VAT
Submissions closed 22 Jul 2024awarded 7 Nov 2024
Awarded to aAFD Services6 awards

What is being bought6 lots · detail below

Published requirement description

The aim of this tender is to create a clean, welcoming environment for our Staff and Customers by appointing a high-quality cleaning service provider that delivers value for money.

CPV: Accommodation cleaning services · Building-cleaning services · Cleaning services · Office cleaning services

Lots and requirements (6)Procurement structure

6 lots · no lot values published · same evaluation weights on every lot
Lot #1Offices- ShropshireAwardedRenewal
Delivery: West Midlands · Craven Arms and Wem
Extensions: The contract will run for an initial period of three years with the option to extend for a further two years based on satisfactory annual performance reviews.Variant bids: not allowed
Lot #2Offices- HerefordshireAwardedRenewal
Delivery: West Midlands · Hereford
Extensions: The contract will run for an initial period of three years with the option to extend for a further two years based on satisfactory annual performance reviews.Variant bids: not allowed
Lot #3Schemes- ShropshireAwardedRenewal
Delivery: West Midlands · Across Shropshire
Extensions: The contract will run for an initial period of three years with the option to extend for a further two years based on satisfactory annual performance reviews.Variant bids: not allowed
Lot #4Schemes- HerefordshireAwardedRenewal
Delivery: West Midlands · Across Herefordshire
Extensions: The contract will run for an initial period of three years with the option to extend for a further two years based on satisfactory annual performance reviews.Variant bids: not allowed
Lot #5Communal Areas- ShropshireAwardedRenewal
Delivery: West Midlands · Across Shropshire
Extensions: The contract will run for an initial period of three years with the option to extend for a further two years based on satisfactory annual performance reviews.Variant bids: not allowed
Lot #6Communal Areas- HerefordshireAwardedRenewal
Delivery: West Midlands · Across Herefordshire
Extensions: The contract will run for an initial period of three years with the option to extend for a further two years based on satisfactory annual performance reviews.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Conditions of participation3
  • Suitability

    All staff working on this contract will be required to have a DBS check prior to commencing work for Connexus.

  • Economic & financial standing

    Bidders will be required to provide their last two years' accounts and will also be subject to a third party credit check.

    Minimum: Bidders should be able to demonstrate that they have made a profit in each of the last two years and a satisfactory credit score. If a loss is reported for one or more years, or the credit score is unsatisfactory, then the Bidder must provide appropriate justification and explana…
  • Technical & professional ability

    In accordance with Regulations 58-60 of the Public Contracts Regulations 2015 as set out in the ITT.

    Minimum: In accordance with Regulations 58-60 of the Public Contracts Regulations 2015 as set out in the ITT.
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Jun 2024, 16:57 BST
Last source update
31 Jan 2025, 11:32 GMT
Award evaluation window
22 Jul 2024 – …
FTS notice number
2025/S 000-003244
Classification (CPV)
Accommodation cleaning servicesBuilding-cleaning servicesCleaning servicesOffice cleaning services
Delivery area
West Midlands (UKG11)
Official registry OCID
ocds-h6vhtk-0471a0 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering
Performance terms

All staff working on this contract will be required to have a DBS check prior to commencing work for Connexus. They will also need to be asbestos awareness trained.

Review and risk notes
Review procedure

The contracting Authority will incorporate a minimum ten calendar day standstill period at the point of information on the award of the Contract(s) to be awarded at conclusion of the procurement exercise begun by publication of the contract notice is communicated to tenderers. The Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or at risk of harm by breach of those regulations to take action in the High Court (England, Wales and Northern Ireland). Generally, any such action must be brought within thirty days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the contract(s) have not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract(s) have been entered into the court may only award damages or where the award procedures have not been followed correctly may in certain circumstances declare the contract to be ‘ineffective’.

Publisher note: (MT Ref:233686)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
22 Jul 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
22 Jul 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

22 Jul 2024 → 31 Jan 2025 · 3 dates
  1. Submission deadline
    22 Jul 2024, 12:00 BST
  2. Bids opened
    22 Jul 2024, 12:00 BST
  3. Notice published
    31 Jan 2025, 11:32 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    31 Jan 2025, 11:32 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 6
Awarded value £1,328,6186 contracts exc. VAT
Bids received 3229 from SMEs
Contracts signed 6latest 7 Nov 2024
Awarded toValueDateStatus
Lot 1 · Offices- Shropshire1 award
aAFD ServicesSME£122,500 †—Awarded
Lot 2 · Offices- Herefordshire1 award
aAFD ServicesSME£9,728 †—Awarded
Lot 3 · Schemes- Shropshire1 award
aAFD ServicesSME£267,529 †—Awarded
Lot 4 · Schemes- Herefordshire1 award
aAFD ServicesSME£175,110 †—Awarded
Lot 5 · Communal Areas- Shropshire1 award
aAFD ServicesSME£79,237 †—Awarded
Lot 6 · Communal Areas- Herefordshire1 award
aAFD ServicesSME£674,514 †—Awarded

Contracts

  • Offices- Shropshire · aAFD ServicesSME

    Signed
    7 Nov 2024
    Value
    £122,500
    Status
    active
  • Offices- Herefordshire · aAFD ServicesSME

    Signed
    7 Nov 2024
    Value
    £9,728
    Status
    active
  • Schemes- Shropshire · aAFD ServicesSME

    Signed
    7 Nov 2024
    Value
    £267,529
    Status
    active
  • Schemes- Herefordshire · aAFD ServicesSME

    Signed
    7 Nov 2024
    Value
    £175,110
    Status
    active
  • Communal Areas- Shropshire · aAFD ServicesSME

    Signed
    7 Nov 2024
    Value
    £79,237
    Status
    active
  • Communal Areas- Herefordshire · aAFD ServicesSME

    Signed
    7 Nov 2024
    Value
    £674,514
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Offices- Shropshire6bids · 6 electronic · 6 from abroad5——
2 · Offices- Herefordshire5bids · 5 electronic · 5 from abroad5——
3 · Schemes- Shropshire5bids · 5 electronic · 5 from abroad4——
4 · Schemes- Herefordshire5bids · 5 electronic · 5 from abroad5——
5 · Communal Areas- Shropshire6bids · 6 electronic · 6 from abroad5——
6 · Communal Areas- Herefordshire5bids · 5 electronic · 5 from abroad5——

Contracting authority & participating public bodies

Connexus Homes Limited

Contracting authorityPublic bodyHousing AssociationHousing and community amenities The Gateway, The Auction Yard, Craven Arms, West Midlands, SY7 9BWContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone
  • Royal Courts of JusticeMediation body LondonContact phone
  • The Cabinet OfficeReview contact point LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • aAFD Services LtdAwarded supplier 1 Fenwick House, Meridian Way, Southampton, UK, SO14 0FNContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.