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AwardedFind a Tender · award

Community Schools Trust Cleaning Tender

Buyer: COMMUNITY SCHOOLS TRUST →

BuyerCOMMUNITY SCHOOLS TRUST
StatusAwarded
DeadlineNot published
ValueValue not published
Published3 Apr 2026

What is being bought

The Community Schools Trust is a highly successful multi-school trust, currently operating six secondary schools - five located in London and one Universal Technical College (UTC) in Norwich. The Trust supports some 5,750 students and is committed to delivering high standards of education and operational excellence. The Schools are supported by a team of approximately 730 teaching and support staff. The current cleaning services across the Trust’s schools is delivered through a combination of models, several sites are managed by Birkin, one by Hackney Council and one is managed in-house. The Trust is tendering its cleaning services with the aim to appoint a professional cleaning contractor with proven experience in first- and second-generation TUPE transfers. The selected contractor must either hold or have the ability to achieve Admitted Body Status for LGPS pensions. The contract is scheduled to commence on 1st November 2025 for UTC Norfolk and 1st April 2026 for the remaining five schools within the Trust. The contract initially spans three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Trust’s satisfaction and agreement on budgets and service levels. The estimated turnover for the entire five-year duration is approximately £7.5 million. The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The Trust expects the successful contractor to deliver an excellent level of service, as well as high standards of support and a strong working relationship throughout the year. The procurement process follows a two stage ‘Competitive Flexible’ approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is managed under the Light Touch Regime, and the Trust reserves the right to refine the award criteria throughout.

Lot details

Lot LOT-0001

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Community Schools Trust Cleaning Tender

Statusactive
Value£3,617,127

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05161a
Latest release ID031193-2026
Latest release timestampFri Apr 03 2026 10:25:42 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodselective
Procurement method detailsCompetitive flexible procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
3 Apr 2026award, contract031193-2026
25 Sept 2025award, contract059752-2025
16 May 2025tender022325-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (3 releases)
3 Apr 2026 · 031193-2026 · award, contract
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25 Sept 2025 · 059752-2025 · award, contract
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      "details": {
        "url": "http://www.birkingroup.co.uk",
        "vcse": false,
        "scale": "large",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "01057375",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "info@birkingroup.co.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
16 May 2025 · 022325-2025 · tender
{
  "id": "022325-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-05-16T15:24:40+01:00",
  "ocid": "ocds-h6vhtk-05161a",
  "buyer": {
    "id": "GB-COH-10337377",
    "name": "COMMUNITY SCHOOLS TRUST"
  },
  "tender": {
    "id": "CCL_105",
    "lots": [
      {
        "id": "LOT-0001",
        "value": {
          "amount": 7499999,
          "currency": "AED",
          "amountGross": 9000000
        },
        "status": "active",
        "renewal": {
          "description": "The contract initially spans three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Trust’s satisfaction and agreement on budgets and service levels."
        },
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "65%"
            },
            {
              "name": "Cost",
              "type": "cost",
              "description": "35%"
            }
          ],
          "weightingDescription": "Cost 35% and Quality 65%"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+00:00",
          "startDate": "2026-04-01T00:00:00+00:00",
          "maxExtentDate": "2031-03-31T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "LOT-0001",
        "relatedLot": "LOT-0001",
        "deliveryAddresses": [
          {
            "region": "UKI41",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90919300",
            "scheme": "CPV",
            "description": "School cleaning services"
          }
        ]
      }
    ],
    "title": "Community Schools Trust Cleaning Tender",
    "value": {
      "amount": 7499999,
      "currency": "GBP",
      "amountGross": 9000000
    },
    "status": "active",
    "documents": [
      {
        "id": "future",
        "documentType": "biddingDocuments",
        "accessDetails": "All documents are available free of charge on the above link"
      },
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "022325-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/022325-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-05-16T15:24:40+01:00"
      }
    ],
    "procedure": {
      "features": "The procurement process follows a two stage ‘Competitive Flexible’ approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is  managed under the Light Touch Regime, and the Trust reserves the right to refine the award criteria throughout."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2025-09-11T23:59:59+00:00"
    },
    "description": "The Community Schools Trust is a highly successful multi-school trust, currently operating six secondary schools - five located in London and one Universal Technical College (UTC) in Norwich. The Trust supports some 5,750 students and is committed to delivering high standards of education and operational excellence. The Schools are supported by a team of approximately 730 teaching and support staff. The current cleaning services across the Trust’s schools is delivered through a combination of models, several sites are managed by Birkin, one by Hackney Council and one is managed in-house. \nThe Trust is tendering its cleaning services with the aim to appoint a professional cleaning contractor with proven experience in first- and second-generation TUPE transfers. The selected contractor must either hold or have the ability to achieve Admitted Body Status for LGPS pensions. \nThe contract is scheduled to commence on 1st November 2025 for UTC Norfolk and 1st April 2026 for the remaining five schools within the Trust. The contract initially spans three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Trust’s satisfaction and agreement on budgets and service levels. \nThe estimated turnover for the entire five-year duration is approximately £7.5 million.\nThe contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The Trust expects the successful contractor to deliver an excellent level of service, as well as high standards of support and a strong working relationship throughout the year. \nThe procurement process follows a two stage ‘Competitive Flexible’ approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is  managed under the Light Touch Regime, and the Trust reserves the right to refine the award criteria throughout.",
    "riskDetails": "none",
    "contractTerms": {
      "financialTerms": "30 days"
    },
    "enquiryPeriod": {
      "endDate": "2025-07-10T13:00:00+00:00"
    },
    "specialRegime": [
      "lightTouch"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://in-tendhost.co.uk/cohesionconsulting/aspx/Home",
    "procurementMethodDetails": "Competitive flexible procedure",
    "expressionOfInterestDeadline": "2025-07-17T13:00:00+00:00"
  },
  "parties": [
    {
      "id": "GB-COH-10337377",
      "name": "COMMUNITY SCHOOLS TRUST",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI41",
        "country": "GB",
        "locality": "London",
        "postalCode": "E7 9BB",
        "countryName": "United Kingdom",
        "streetAddress": "Forest Gate Community School"
      },
      "details": {
        "url": "https://www.communityschoolstrust.org/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "10337377",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "name": "Cohesion Procurement Team",
        "email": "info@cohesionconsulting.co.uk",
        "telephone": "+441892251001"
      }
    },
    {
      "id": "GB-COH-13682273",
      "name": "Cohesion Consulting Ltd",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKJ46",
        "country": "GB",
        "locality": "TUNBRIDGE WELLS",
        "postalCode": "TN1 1QU",
        "countryName": "United Kingdom",
        "streetAddress": "16 Mount Pleasant"
      },
      "details": {
        "url": "http://www.cohesionconsulting.co.uk"
      },
      "identifier": {
        "id": "13682273",
        "scheme": "GB-COH"
      },
      "roleDetails": "Cohesion are managing the procurement on behalf of the school",
      "contactPoint": {
        "name": "Cohesion Procurement Team",
        "email": "info@cohesionconsulting.co.uk",
        "telephone": "+441892251001"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}